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1 RiversideCA.gov
1 RiversideCA.gov
1ST AMENDMENT TO SHARP
ELECTRONICS AGREEMENT
City Council
January 16, 2024
Innovation & Technology Department
RiversideCA.gov
2 1. The Managed Print Services (MPS) program was
designed to include value added items with its print and copier needs
2. On January 15, 2019, City Council voted to award RFP No. 1817 to Sharp Electronics Corporation to provide
Managed Print Services (MPS) to the city.
3. This agreement saved the city approximately $1.2 million over the past 5 years.
BACKGROUND
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3 1 . C i t ys t a f fw o r k e dw i t hS h a r pt on e g o t i a t ea nu p d a t e d pricing schedule for the additional five-year term
proposed in the First Amendment to the Agreement.
2. Per page usage costs increased 7% but continue to
provide elevated service and maintenance as well
as consumables.
DISCUSSION
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4 3. Cash purchase prices increased significantly, but
monthly lease payments remained within a $28 range
of the original lease payment across all categories.
DISCUSSION
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5 Costs incurred are charged to
departments based on actual
usage and requests for equipment.
Using costs from Fiscal Year 2022-23
as a basis, this table demonstrates
the anticipated breakdown of
costs amongst city departments.
DISCUSSION
Share of CostsNameDept
4.3%City Manager11
0.8%City Clerk12
2.9%City Attorney13
3.5%Human Resources21
7.0%General Services22
3.5%Finance23
0.7%IT24
8.6%CEDD28
22.3%Police31
3.1%Fire35
10.9%Public Works41
0.7%Library51
7.7%Parks & Rec52
0.5%Museum53
16.0%RPU Admin60
5.4%RPU Electric61
2.1%RPU Water62
100.0%TOTAL
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6 Strategic Priority 6, Infrastructure, Mobility & Connectivity • Goal 6.2. Maintain, protect and improve assets and
infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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4 RiversideCA.gov
7 That the City Council:
1. Approve the First Amendment to the Professional Consultant Services Agreement with Sharp Electronics Corporation, of New York, for Managed Print Services for a five-year term ending December 31, 2028, in the amount of $2,250,000; and
2. Authorize the City Manager, or hi s designee, to execute all documents pursuant to the Managed Print Services Agreement, including but not limited to the Agreement, Master Lease Agreement, Customer Care Maintenance Agreements (orders), Master Lease Agreement Schedule and related financing documents, Equipment Delivery Acceptance forms, and making minor non-substantive changes.
RECOMMENDATIONS
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