City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 16, 2024 FROM: RIVERSIDE PUBLIC LIBRARY WARDS: 3
SUBJECT: RESOLUTION TO AUTHORIZE THE CITY OF RIVERSIDE TO RECEIVE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2022 (AB 178) OR THE STATE OF CALIFORNIA BUDGET ACT OF 2023 (SB 101) BUILDING FORWARD LIBRARY INFRASTRUCTURE GRANT PROGRAM ROUND 2 FOR NEW AND REPLACEMENT SECURITY CAMERAS AT THE MARCY LIBRARY, IN AN AMOUNT NOT TO EXCEED $13,200; APPROPRIATE $3,300 FROM GENERAL SERVICES MEASURE Z ANNUAL DEFERRED MAINTENANCE – SUPPLEMENTAL APPROPRIATION ISSUE:
Adopt a Resolution to authorize the City of Riverside to receive grant funds and designate an authorized representative to enter into agreements on behalf of the Riverside Public Library for the State of California’s State Library Budget Act of 2022 (AB 178) or the State of California Budget Act of 2023 (SB 101) Building Forward Library Infrastructure grant program Round 2 for $13,200; and appropriate the required California State Library grant 25% City match commitment of $3,300 from General Services, Measure Z annual deferred maintenance account for new and replacement security cameras at the Marcy Library.
RECOMMENDATIONS:
That the City Council:
Adopt Resolution (Attachment 1) authorizing the City Manager, or designee, to accept awarded grant funds and execute all agreements and award documents on behalf of the Riverside Public Library for the California State Library Budget Act of 2022 (AB 178) or the State of California Budget Act of 2023 (SB 101) Building Forward Library Infrastructure Grant Program Round 2 in the amount of $13,200 with a California State Library grant required 25% City match commitment of $3,300, including making minor and non-substantive changes to documents associated with the grant as necessary; With at least five affirmative votes, and upon receipt of the award, authorize the Chief Financial Officer, or designee, to record an increase in revenues in the amount of $13,200, or the sum of the actual grant award, and appropriate expenditures in the same amount in the Grants and Restricted Programs Fund, Marcy Infrastructure Project revenue and expenditure accounts, and With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record expenditures in the amount of $3,300 or the sum of the actual grant award, in the General Services, Measure Z Annual Deferred Maintenance accounts.
BACKGROUND:
On May 9, 2023, the City Council approved and authorized the City of Riverside to apply on behalf of the Riverside Public Library for the California State Library Building Forward Library Infrastructure grant program Round 2 grant for $10,472,000 with a $2,618,000 City match and $5,681,818 contingency from the Measure Z Fund, Annual Deferred Maintenance Program. The application covered critical maintenance needs at La Sierra Library, Arlington Library, Orange Terrace Library, SSgt Salvador J. Lara Casa Blanca Library, Marcy Library’s, plus a much larger funding request ($10,000,000 with a $2,500,000 Measure Z Match) for a new freestanding SPC Jesus S. Duran Eastside Library.
DISCUSSION:
On October 12, 2023, the City of Riverside received notification from the California State Library of intent to award two (2) of the seven (7) projects that were approved for funding. The new and replacement security cameras at Marcy Library and the new SPC Jesus S. Duran Eastside Library were identified for funding. On January 16, 2024, a council report was submitted to the City Council to adopt a resolution for the new SPC Jesus S. Duran Eastside Library.
The Building Forward Library Infrastructure Grant Program Round 2 for the Marcy Library is in the amount of $13,200 with a 25% City match commitment of $3,300 from General Services, Measure Z Annual Deferred Maintenance for a total project amount of $16,500. These funds will pay for new and replacement security cameras to be installed both inside and outside of the Marcy Library.
The California State Library requires a resolution from the City of Riverside, upon grant award, to proceed with the grant funded project. Grant funds awarded must be expended by June 30, 2027.
The General Services Director concurs with this report.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 1 Arts, Culture & Recreation and Goal 1.1: Provide diverse community experiences and personal enrichment opportunities for people of all ages and Strengthen Riverside’s portfolio of arts, culture, recreation, senior and lifelong learning programs and amenities through expanded community partnerships, shared use opportunities and fund development.
This item aligns with each of the five Cross-Cutting Threads based on the definitions in the Envision Riverside 2025 as follows:
Community Trust – The City of Riverside has identified a priority for the needs of the community. The Riverside Public Library is transparent and makes decisions based on sound policy, inclusive community engagement, involvement of City Boards & Commissions, and timely and reliable information. Activities and actions by the City serve the public interest, benefit the City’s diverse populations, and result in greater public good.
Equity – This report provides members of the community equal access. Riverside is supportive of the City’s racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City’s financial resources while providing quality public services to all. The project is funded by grant funds.
Innovation – This item will allow the City of Riverside to capitalize on new and changing funding sources in partnership with state programs to meet ongoing and changing needs of the library community. Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – The application describes the specific actions that will be undertaken using the California State Library funds to meet the needs of the present without compromising the needs of the future and ensuring the City’s capacity to persevere, adapt and grow during good and difficult times alike.
FISCAL IMPACT:
The total fiscal impact of the action is $16,500. If awarded the California State Library grant award will be $13,300 and required 25% City match of $3,300, of which will be from the Measure Z Fund, Annual Deferred Maintenance account.
Upon City Council approval and grant award receipt, the following entries listed in the table below will be recorded.
Fund
Project
Account
Amount
Revenue
Grants & Restricted Programs
California State Library Infrastructure Grant Marcy Library 9410900-334300
$13,200
Expenditures
Grants & Restricted Programs
California State Library Infrastructure Grant Marcy Library 9410900-440220
$13,200
Measure Z Capital
Measure Z Annual Deferred Maintenance
9901909-462050
$3,300*
Total
$16,500
*Denotes City Match
Prepared by: Angela Henson, Senior Management Analyst
Approved by: Erin Christmas, Library Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra Norton, City Attorney
Attachments:
Intent to Award
Draft Resolution
California State Library Grant Resolution Marcy ● Page 4