Riverside City Council
January 16, 2024

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 R E S O L U T I O N N O .

A RESOLUTION OF THE CITY COUNCI L OF THE CITY OF RIVERSIDE,

CALIFORNIA, ESTABLISHING RULES OF PROCEDURE AND ORDER OF

BUSINESS FOR THE CITY COUNCIL OF THE CITY OF RIVERSIDE AND

RELATED FUNCTIONS AND ACTIVITI ES AND RESCINDING ALL PRIOR ACTIONS TAKEN THERETO, AND REPEALING RESOLUTION NO.
2361823976.

WHEREAS, it is the intent and desire of th e City Council to conduct its business in an orderly and fair manner; and
WHEREAS, there are certain basic rights of due process and opportunity to address issues with equity, fairness, and equal protection of the law; and WHEREAS, certain parliamentary procedures have been found to be useful in order to assure that the communication and process of government are fair, reasonable, and just; and WHEREAS, the City has a duty to proceed with the business of government in an efficient and orderly fashion; and
WHEREAS, the City Council desires to estab lish uniform norms and procedures in order to accomplish these goals.

BE IT RESOLVED by the City Council of the City of Riverside as follows:

That the following shall be the Rules of Pr ocedure and Order of Business of the City Council, and Council and shall govern all proceedings of th e City Council therein described, subject to the exceptions and deviations provided for in these such rules.

Violation of these rules shall not be construed as a penal offense, excepting that breach of the peace or willful failure to comply with the lawful orders of the City Council or its presiding officer shall be punishable as misdemeanors under applicable law.

I

AUTHORITY
The Charter of the City of Riverside , Section 412, provides that the City Council may establish, and uniformly apply rules for the conduct of its proceeds. shall determine its own rules and order of business. By v irtue thereof, In accordance with said authority, and when not in

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 conflict with the Charter of the City of Rivers ide and the Constitution and laws of the State of California, the following set of rules shall be in effect upon adoption by the City Council and until such time as they are amended or new rules ad opted in the manner herein after provided and shall prevail to govern the conduct of the proceedings and order of business of th e City Council of the City of Riverside. The City Attorney, or designee, shall serve in an advisory capacity to procedural rules for the City. Final rulings on parliamentary procedures shall be made by the pPresiding oOfficer and are subject to the appeal of fullmay be appealed to the City Council.

II

ACT IN THE PUBLIC INTEREST
A. The City Council and staff shall recognize that stewardship of the public interest must be the primary concern.

B. The City Council will work for the common good of the people of Riverside.

C. The City Council will assure fair and equal treatment of all persons, claims and transactions coming before the City Council and Boards and Commissions.

III

ADVOCACY
A. The City Council shall represent the official policies or positions of the City Council when designated as delegates for this purpose.

B. When representing their individual opinions and positions, City Council members shall explicitly state they do not represent the City Council of th e City, nor will they allow the inference that they do.

IV
DUTIES
A. DUTIES OF MAYOR; MAYOR PRO TEMPORE
The Mayor shall be the presiding officer at all meetings of the City Council and shall have a voice in all its proceedings but shall not vote except for appointments to City Boards &

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 Commissions or to break a City Council tie-vote wh ich exists for any cause. The Mayor shall be the official head of the City for all ceremonial purposes. The Ma yor shall have the primary but not exclusive responsibility for interpreting th e policies, programs and needs of the city government to the people, and of informing the people of any major change in policy or program.

The Mayor shall advise the City Council on all matt ers of policy and public relations and perform such other duties as may be prescribed by the City Charter. At any time before the adjournment of a meeting, the Mayor may, by public declarati on spread upon the minutes of the meeting, veto any formal action taken by vote of the City Council including any ordinance or resolution, except an emergency ordinance, the annual budget or an ordinance proposed by initiative petition.

Thereupon, pending the vote to override the veto as herein provided, such ordinance, resolution or action shall be deemed neither approved nor adopted. The Mayor shall, no more than twenty days following the veto, provide to Coun cil members, in writing, reasons for the Mayor's veto. If the Mayor fails to provide a written veto message with in the time allotted, th e original action of the City Council shall stand. At any regular or adj ourned meeting held not le ss than thirty days, nor more than sixty days after veto the City Council shall reconsider such ordi nance, resolution or action and vote on the question of overriding the veto. Five affirmative votes shall be required for its adoption or approval. The Mayor shall have no right to veto the veto override of any ordinance, resolution or action.

In the absence of the Mayor, the Mayor Pr o Tempore shall assume the duties of the Mayor. The Mayor Pro Tempore shall be appo inted from members of the City Council on the following ward rotational basis with each member serving for a term of six months: Ward 7, Ward 6, Ward 5, Ward 4, Ward 3, Ward 2, and Ward 1 or as otherwise de termined by the City Council. In the event the Mayor and Mayor Pro Tempore are absent, the Councilmember last serving as Mayor Pro Tempore sh all be assigned said role. The Mayor Pro Tempore shall conduct the City Council meetings and shall vote only as a member of the City Council, not as Mayor Pro Tempore. In the ev ent of a tie-vote, the Mayor Pr o Tempore shall not have a tie- breaking vote and the City Council vote shall be recorded as a negative or "nay" vote. The Mayor Pro Tempore shall not have the power to veto acts of the City Council.

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 In addition to the duties enumerated above, the Mayor Pro Tempore shall be responsible for the coordination of any special or annual evaluation of the City Manager, City Attorney or the City Clerk. Said responsibility may include but not be limited to the di stribution, collection and tabulation of any written evaluations; and the calendaring of any closed session during which time the evaluations shall be conducted.

The Mayor Pro Tempore shall also use their be st efforts to participate in the agenda- setting meeting, as set forth in Article IX(D) below, preceding each City Council meeting.

B. DUTIES OF MAYOR AND COUNCIL MEMBERS
Promptly at the hour set by law on the da te of each regular meeting, the Mayor and Councilmembers shall take their regular stations in the Art Pick Council Chamber and the business of the City Council shall be taken up for consideration and disposition.

C. MOTIONS TO BE STATED BY PRESIDING OFFICER
When a motion is made, it shall be stated by the presiding officer or the City Clerk before debate.

D. DECORUM

1. While the City Counc il is in session, the members must preserve order and decorum, and a member shall not, by conversa tion or otherwise, delay or in terrupt the proceedings or the peace of the City Council nor disturb any member while speaking, nor refuse to obey the orders of the City Council, or the presiding officer, except as otherwise herein provided.

2. During City Council, Board, Commissi on, and Committee mee tings noticed and open to the public pursuant to the Brown Act, the use of Electronic Communication System Devices by members is discouraged with limited access.

E. VOTES REQUIRED TO TAKE ACTION
Unless a higher vote is required by provisions of the City Charter, the affirmative votes of at least four members of the City Council shall be required in order for the City Council to take action act on an item of business or th e adoption of any ordinance or resolution, or for the making or approving of any order for the payment of money.

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3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 Any ordinance declared by the City Council to be necessary as an emergency measure as hereinafter defined may be intr oduced and adopted at one and th e same meeting if passed by at least five affirmative votes.

At any meeting after the adop tion of the City's budget, th e City Council may amend or supplement the budget by motion adopted by the affirm ative votes of at leas t five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose or to appropriate available funds not included in the budget.

F. VOTING DISQUALIFICATION
Neither the Mayor nor any Council member who is disqualified shall vote upon the matter on which the member is disqualified. Any member shall openly state that they are abstaining recusing themselves because of a disqualifying financial or other conflict of interest. The Mayor or any councilmember who is disq ualified due to a fi nancial interest shal l publicly identify the financial interest in detail suff icient to be understood by the public except that disclosure of the exact street address of a residence is not requir ed. As to any other c onflict of interest, the member’s determination may be accompanied by an or al or written disclosure of such conflict of interest. A member who is disqualified by a conflict of interest in any matt er shall not remain in the member '’s chair during the discussion and vote on su ch matter unless the matter has been placed on the consent agenda.

G. PARTICIPATION ON NON-PROFIT BO ARDS OF DIRECTORS AND CONFLICTS OF INTEREST.

It shall be the policy of this Council that the Mayor and member s of the City Council should not serve as members of the board of directors of a non -profit corporation which is receiving or will be reasonably likely in the future to seek and/or receive funding from the City of Riverside so as to avoid any appearance of a conflict of interest.

In the event that the Mayor and/or a me mber of the City Council serves as a non- compensated member of the board of directors of a non-profit corporation, then a contract may be made between the City of Riverside and the non-profit corporation provided that:

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28  The public official discloses his/her part icipation on the non- profit corporation’s board of directors to the City Council at the time the City Council is considering the contract with the non-profit corporation;
 The public official’s interest as a member of the non-profit co rporation’s board of directors is noted in the official minutes of the City Council meeting; and  The public official disqualifies themselves from any vote, deliberation or influence on the matter before the City Council.

Furthermore, if it is determined based upon a factual analysis that the Mayor or a City Council member serves as a non-co mpensated member of the board of director of a non-profit corporation, and that the non-prof it supports functions of the City as one of its primary purposes, then the public official is determined to have a “non-interest” and may therefore participate in the deliberation and vote on the matter before it. However, the public official’s interest as a member of the non-profit corporation’s board of directors must be noted in the official minutes of the City Council meeting.

Further, the City Manager, City Attorney a nd City Clerk shall not serve as a member of the board of directors of a non-profit corporation which is receiving or will be reasonably likely in the future to seek and/or receive funding from the City of Riverside so as to avoid any appearance of a conflict of interest.

H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER CONSIDERATION OF

PENDING OR CONTEMPLATED MATTERS
Open Mind. The Mayor and Councilmembers will make ever y effort not to pledge or promise to vote in any particular manner on any matter pending before it.

V

ROLE OF THE MAYOR AND CITY COUNCIL
A. MAYOR AND CITY COUN CIL CONDUCT IN GENERAL

1. The Mayor and Councilmembers shall treat everyone with courtesy.

2. Inappropriate behavior is derogatory and damages the perception of the City.

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 3. While the City Counc il is in session , the Mayor, Councilmembers and City staff shall preserve strict order and decorum. Neither the Mayor nor any Councilmember shall delay or interrupt the proceedings of the City Council or interrupt any member while speaking.

4. Councilmembers should use the speaker se quencing system to indicate to the presiding officer that they want to speak. The presiding offi cer will acknowledge them before they begin speaking.

5. Any Councilmember shall have the right to express dissen t from, or protest to, or comment upon, any action of the City Council.

6. Once a vote is taken on an issue, Counc ilmembers will suppor t the law made by the City Council. If a Councilmember wants an i ssue to be reconsidered, he/she will make a motion to reconsider as provided fo r in Section XII of these Rules of Procedure. When possible, the City Council should attempt to reach consensus on an issue. When this is not possible, the majority vote shall prevail. However, the City Council shall respect the opinion of the minority.

7. The Mayor and City Council shall public ly share substantiv e information, which they may have received from sour ces outside the public decision-maki ng process that is relevant to a matter under consideration by the City Council.

8. Allow for everyone’s opinion to be heard and respected, even if they do not win the vote or prevail on the issue. Strive for a win-win situation by respecting diverse opinions.

9. Councilmembers will allow room for dialogu e. When discussing an agenda item, the City Council will allow the opp ortunity to dialogue with each other to build consensus on an item.

10. Any member of the City Council may move to require the pr esiding officer to enforce the rules and an affirm ative vote of a major ity of Council member s present shall be required to do so.

B. MAYOR AND CITY COUNCI L CONDUCT WITH ONE ANOTHER

1. The Mayor and City Council will value each other’s time.

2. All Councilmembers have the opportunity to speak and agree to disagree.

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 3. The City Council will avoid negative comments that could offend other Councilmembers during public meetings, in the press, or any other time.

4. The City Council will practice civility and decorum in discussions and debate.

5. The presiding officer has an affirmative duty to maintain order. The City Council will honor the role of the presiding officer in maintaining order.

C. MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH STAFF

1. Mayor and Councilmembers should always feel free to speak directly with the City Manager on matters of interest or concern to them.

2. The Mayor, City Council, City Manager and City Staff shall respect and adhere to the City’s form of government, which is a Charte r City operating under a Council-Manager form of government, with the City Council acting as th e legislative body of the City. The City Council is the visionary policy maker and the staff is responsible for impl ementation of City Council policies.

3. The City Council directs the City Mana ger to implement City Council policy decisions through the administrative functions of the City.

4. The Mayor and City Council sh all treat staff professionally.

5. When possible, the Mayor and City C ouncil should attempt to seek answers to questions on an item on the ag enda, from the City Manager, City Attorney, City Clerk or Department/Division Head prior to the meeting.

6. The Mayor and Councilmembers will not get involved in pers onnel issues except during a closed session where personnel issues ma y be discussed or as otherwise appropriate concerning the City Manager, City Attorney, C ity Clerk or other sta ff appointed by the City Council. This includes hiring, fi ring, promoting, discip lining, and all other forms of personnel matters.

7. If a Councilmember is unhappy about a depa rtment or an employee he/she may discuss the situation with the City Manager, Assist ant City Manager, or the City Attorney or City Clerk as appropriate.

City Attorney’s Office
3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC

1. The Mayor and City Council will make the public feel welcome.

2. The Mayor and City Council shall not be partial, prejudiced or disrespectful toward the public.

3. The Mayor and City Council should not ma ke snappy, sarcastic comments to the public or to each other.

4. The Mayor and City Council shall tr eat members of the public equally.

5. The Mayor and City Council members shall make no pr omises to the public on behalf of the City Council.

6. The Mayor and City Council shall no t argue with members of the public.

7. The Mayor and City Council shall listen courteously and attent ively to all public comments before the City Council.

E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES

1. The Mayor and City Council shall be clear about representing the City or personal interests to members of other agencies.

2. The Mayor and City Council shall proj ect a positive image of the City when dealing with other agencies.

3. The Mayor and individual Councilmembe rs can lobby or discuss with other legislators, government officials or developers issues that have been adopted by the City Council or are City Council policy ; they should not represen t themselves as the Ci ty if it is only an individual issue.

4. The Mayor and City Council shall show to lerance and respect for other agencies’ opinions and issues and agree to disagree with them when necessary.

F. MAYOR AND CITY C OUNCIL CONDUCT WITH BOARDS AND COMMISSIONS

1. The Mayor and City Council work s through the board/commission chairs.

2. The Mayor and City Council shall treat all members of Boards and Commissions with appreciation and respect.

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28 3. It has been the practice of the Mayor and City Council to not not to participate in Board and Commission meetings for the purpose of, and to avoid perception of, influencing the outcome of said meetings.

G. COUNCIL CONDUCT WITH ST ANDING CITY COUNCIL COMMITTEES

1. Government Code section 54952.2 defines a meeting of the legislative body of the City of Riverside and provides certain limitations on the attendance of its members.

2. A member of the City Council, who is not a member of the standing committee, may attend an open a nd noticed meeting of a the standing committee of the City Council, provided that they attend only as observers and do not participate in any discussion.

H. MAYOR AND CITY COUNCI L CONDUCT WITH THE MEDIA

1. The Mayor and City Council shall never go “off the record”, discuss information pertaining to closed sessions, pers onnel, litigation or acquisition of property items, when dealing with the media. Providing background information is acceptable.

I. OBTAINING THE FLOOR

1. Any member of the City Council wishing to speak must further obtain the floor by being recognized by th e presiding officer. The presid ing officer must recognize any Councilmember who seeks the floor when appropriately entitled to do so.

2. With the concurrence of the presiding officer, a Councilmember holding the floor may address a question to another Councilmember and that Councilmember may respond while the floor is still held by the Councilmember asking the question. A Councilmember may opt not to answer a question while another Councilmember has the floor.

VI

ROLE OF CITY STAFF
A. City staff will provide writt en analysis and information on all agenda items prior to the meetings. Additionally, a copy of the materials, including technical reports will be available to the public.

B. Staff will be available to answer questions of the City Council prior to and during City Council meetings.

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3750 University Ave., Suite 250
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(951) 826-5567
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28 C. Staff will respond to questions from th e public during City C ouncil meetings when requested to do so by the Mayor, City Council, or City Manager.

D. Staff will not argue with th e public or the City Council.

E. During City Council meetings st aff shall turn off or switch any electronic equipment such as pagers and cellular telephones to a silent mode.

F. Councilmembers and staff who pa rticipate in meetings with outsiders should be apprised of any follow-up correspondence to th at party, particularly if there is some controversy; the City Manager and all Councilmembers should get copied on all correspondence.

G. Staff will remain objective on issues. Staff should not be an advocate for issues unless so directed by the City Council. Rather, they should promote or assist the efforts of the City Council.

H. Staff will inform the City Council as soon as possible of upcoming issues , particularly issues that will impact the C ity significantly and may be coming before City Council on short notice.

I. Staff will provide each Councilmember with written notification of any meetings or discussions relative to any develo pment project in the Councilmemb er’s respective ward. Each Councilmember may, at their option, follow up with staff regarding the details of the project and any policy issues that may be coming before the City Council.

J. If only one or two Councilmembe rs feel something is controve rsial or a “hot” issue and it may be coming before the City Council, the City Manager will inform the Mayor and the Councilmembers whose ward the issue concerns.

K. The City Manager will advise manageme nt to become aware of and sensitive to potentially political or controversial issues coming before the City Council.

L. City staff will imple ment all City Council policies as di rected by the City Manager; staff will not implement any actions for the City without prior approval of the City Council and City Manager.

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3750 University Ave., Suite 250
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(951) 826-5567
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28 VII

ROLE OF THE PUBLIC
A. Members of the public attend ing the City Council meetings are requested to observe the same rules and decorum applicable to the City Council and staff.

B. All speakers must approach the podium when recognized by the presiding officer.

Members of the public shall only speak from the podium.

C. Members of the public shall tu rn off or switch any electron ic equipment such as pagers and cellular telephones to a silent mode while attending a City Council meeting.

D. If a member of the public desires to provide written correspondence (11 copies recommended) to the City Council, all such materials shall be gi ven directly to the City Clerk prior to the meeting, or if during the course of the meeting, the materials shall be given to the City staff on the dais. At no time shall the public en ter the well to provide th e materials directly to members of the City Council.
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VIII

MEETINGS
A. CALL TO ORDER - PRESIDING OFFICER
The Mayor, or in the Mayor's absence the Mayo r Pro Tempore, shall take the chair at the hour appointed for the meeting and shall immediately call the City Council to order and shall act as the presiding officer. Upon the arrival of the Mayor, the Mayor Pro Tempore shall immediately relinquish the chair at the conclusi on of the business presently before the City Council.

B. ROLL CALL MEETING ATTENDANCE
Before the City Council shall proceeds with the business before it, the City Clerk shall enter into the minutes the name s of the Mayor and those Councilmembers present. The later arrival of any absentee shall also be entered into the minutes.

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3750 University Ave., Suite 250
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(951) 826-5567
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28 C. QUORUM CALL
During the course of the meeting, should the presiding officer note a City Council quorum is lacking, the presiding officer shall call this fact to the attention of the City Clerk. The presiding officer shall issue a quorum call. If a quorum ha s not been restored w ithin two minutes of a quorum call, the Chair may declare a recess for a reasonable period of time in order to reestablish a quorum or the meeting shall be deemed automatically adjourned.

D. CITY COUNCIL MEETING SCHEDULE
Regular meetings of the City Council shall be held in the Art Pick Council Chamber, 3900 Main Street, Riverside, California, on th e first four Tuesdays of each month , taking into consideration any legal holidays which may occur . There shall be no meeting on the fifth Tuesday of the month. As general policy, the City Council will cancel any meetings that occur on the Tuesday following a legal Monday holiday, th e week of Thanksgiving, and the week of Christmas through the first of the year.

For the months of July, August and September, meetings shall occur on the first and third Tuesdays of the month. For the months of April, June, an d October, meetings shall occur the second, third, and fourth Tuesday of the month.

Regular meetings of the City Council are held in an afternoon session and/or evening session. Afternoon sessions shall may commence at approximately 1:00 p.m. or 3 p.m., and shall include oral communication from the public followed by any closed sessions, workshops, public hearings, or other business, as necessary. Public hearings shall commence at approximately 3:00 p.m. Evening sessions shall be gin at approximately 6:15 p.m. and shall include an additional period for oral communications from the public at 7:00 p.m. One meeting each month shall be reserved for City Council workshops. City Council meetings may be canceled for lack of agenda items.

The appointed hours noted herein are set forth for the convenience of the City Council and are subject to change.

E. ADJOURNED MEETINGS
The City Council may adjourn any regular, adjourned regular, special or adjourned special

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28 meeting to a time and place specified in the orde r of adjournment as permitted by law and in compliance with Chapter 4.05 of the Riverside Municipal Code.

F. SPECIAL MEETINGS
The Mayor or a majority of the City C ouncil may call a special meeting by providing notice five (5) days in advance of the meeting to the Mayor, all members of the City Council, to all media outlets, and to persons having requested notification pursuant to State law.

G. CLOSED SESSIONS
The City Clerk or his/her designee shall attend each closed session of the City Council and keep and enter in a minute book log a record of topics discusse d and decisions made at the meeting. In the event of a closed session concerning personnel matters conducted in conformance with California Government Code section 54957, the Mayor Pro Tempore or his/her designee shall enter in a minute book log a record of the topics discu ssed and decisions made at the meeting. The minute book log is not a public record subject to inspection pursuant to the California Public Records Act ( California Government Code section 6250 et seq.), and shall be kept confidential. The minute book log/audio shall be available only to members of the legislative body or, if a violation of California Government Code sections 54950 through 54962 is alleged to have occurred at a closed session, to a court of general jurisdiction wherein the local agency lies.

All proper matters discussed during closed sess ions shall be private and confidential, and the disclosure by any person of the topics or deta ils of such matters is expressly prohibited. If a Councilmember feels it is necessary, then preli minary notes may be taken which should not be kept as the Councilmembers permanent records. All closed session information, verbal or written, is confidential and private.

H. EMERGENCY MEETINGS.

In the case of an emergency situation i nvolving matters upon wh ich prompt action is necessary due to the disruption or threatened disr uption of public facilities, the City Council may hold an emergency meeting without complying with either the 24-hour notice requirement or the 24-hour posting requirement of Section 54956 or both of the notice and posting requirement.

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3750 University Ave., Suite 250
Riverside, CA 92501
(951) 826-5567
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28 Each local newspaper of general circulation and radio or television station that has requested notice of special meetings pursuant to Section 54956 shall be notifie d by the presiding officer of the legislative body, or designee thereof, one hour prio r to the emergency meeting, or, in the case of a dire emergency, at or near the time that the pres iding officer or designee notifies the members of the City Council of the emergency meeting. Th is notice shall be given by telephone and all telephone numbers provided in the most recent request of a newspaper or station for notification of special meetings shall be exhausted. In the event that telephone services are not functioning, the notice requirements of this section shall be deemed waived, and the legislative body, or designee of the legislative body, shall notify t hose newspapers, radio stations, or television stations of the fact of the hol ding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

During an emergency meeting, the City Counc il may meet in closed session pursuant to Section 54957 if agreed to by a tw o-thirds vote of the members of the City Council present, or, if less than two-thirds of the members are present, by an unanimous vote of the members present.

All special meeting requirements, as prescribed in Section 54956 shall be applicable to an emergency meeting, with the exception of the 24-hour notice requirement.

The minutes of an emergency meeting, a list of persons who the presiding officer of the City Council, or designee of the City Council, no tified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten days in a public place as soon after the meeting as possible.

I. TELECONFERENCED MEETINGS
The City Council may elect to use telec onferencing for meeti ngs pursuant to Section 54953.

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3750 University Ave., Suite 250
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(951) 826-5567
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28 IX
AGENDA
A. DECLARATION OF POLICY
No ordinance, resolution, or item of business shall be introduced or acted upon before the City Council at its meeting without it having be en published on the agenda of the meeting and posted in accordance with Riverside Municipal Code Title 4 and California Government Code section 54954.2(a) as the same now exist or here after amended. Exceptions to this rule are limited to those provided by State law and matters of business remaining uncompleted from a regular meeting.

B. DEFINITIONS
For purposes of this section, the terms listed herein shall be defined as follows:

1. "Agenda Item" means an item placed on th e agenda irrespective of location (save and except for matters raised under Oral Communicat ions) to be transacted or discussed by the City Council. For purposes of th is Section, any quasi-judicial appe als shall be considered action items in accordance with Government Code section 54952.6 as the same now exists or hereafter may be amended.

Each agenda item shall contain a brief general description of each item of business to be transacted or discussed at th e meeting in accordance with California Government Code section 54954.2 as the same now exists or hereafter may be amended, whether the matter is to be presented in Closed Session, on the Consent Ca lendar, the Discussion Calendar, the Public Hearing Calendar, or such other time as may be scheduled.

Each agenda item shall be supported by all relevant documentation, which may include but not be limited to the following as applicable:
a. The need therefore and the department or departments involved or affected thereby;
b. Recommendation of the City Manager, if applicable;
c. Comments of the City Attorney, if the item involves legal issues; d. Past City Council actions or practic es, if any, relating to such matter;

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28 e. Past legislative histor y or hearings, if any;
f. Financial benefits or costs which woul d accrue to the City as a result of the recommended action;
g. For awards of contracts, the contracts shall be prepared and presented; h. If funds are requested, th e budgetary source of funds; i. Person or persons to contact for further information; j. Estimated balances shall be include d for appropriations from General Fund Contingency Reserve and supplemental appropriations from fund balance.

2. "Agenda" means the compilation of th e descriptive titles of agenda items submitted to the City Clerk, arranged in the sequence established in Section IX.E. hereof.

3. "Packet" means the Agenda a nd all supporting documentation.

4. “Emergency Situation” m eans both of the following:
a. An emergency, which shall be defi ned as a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the City Council.
b. A dire emergency, which shall be de fined as a cripplin g disaster, mass destruction, terrorist act, or threatened terr orist activity that poses peril so immediate and significant that requiring a legislative body to provide one-hour notice before holding an emergency meeting may endanger the public health, safety, or both, as dete rmined by a majority of the members of the City Council.

5. " Items Carried Over Continued Items " means items uncompleted from a prior agenda of a City Council meeting.

C. PROCEDURE FOR BRINGING MA TTERS BEFORE CITY COUNCIL

1. Persons Who May Place Matters On The Agenda
Except for matters pending before any commi ttee, commission or other advisory body of the City or the City Council, matt ers pertinent to and within the jurisdiction of the City may be placed on the agenda by the Mayor, any Councilmember, the City Manager, City Attorney or City Clerk.

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28 2. Scheduling Public Hearings Mandated By State, Federal or Local Statute.

The City Clerk may schedule a public hearing at any available time and date in those cases where State, Federal or local statute mandates the City Council hold a public hearing.

3. Submission of Agenda Items.

Except for Items Carried Over Continued Items , as a condition to placing an item on the Council’s agenda, by the Mayor, any Councilmember, the City Manager, the City Attorney or the City Clerk, a City Council report should be prepar ed and submitted to th e City Clerk not later than 12:00 p.m. of the fifteenth (15 th) day prior to each regular City Council meeting at which the item shall be heard.

4. Preparation of the Packet.

Not later than 5:00 p.m. twelve (12) days prior to each regular City Council meeting, the City Clerk shall prepare the pack et. No item shall be consider ed by the City Council if not included in the packet, except as provided in section 4.05.050 of the Riverside Municipal Code.

5. Posting of Agenda.

The City Clerk shall post the agenda of each City Council Regular or Adjourned Regular Meeting at least twelve (12) days in advance of said meeting in a location that is freely accessible to members of the public. The City Clerk shall ma intain an affidavit indicating the location, date and time of posting each agenda.

6. Distribution of the Packet.

Not later than 6:30 p.m. noon twelve (12) eleven (11) days prior to each regular City Council meeting, the City Cl erk shall distribute the paper packet to the Mayor, each member of the City Council, the City Mana ger and the City Attorney. Twelve (12) Eleven (11) days prior to each regular City Council meeting, the City Clerk shall distribute the paper packet to the designated department directors, and such other persons or instit utions as the City Clerk shall deem necessary or appropriate. Paper or electronic copies of th e packet shall be made for the news media and such other organizations, agenci es, institutions or pe rsons as may wish to subscribe to receipt thereof, and the City Clerk will make the packet available electronically on the City’s webpage.

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28 7. Failure to Meet Deadlines. Refer to Title 4 of the Riverside Municipal Code. a. The City Clerk shall not, without the consent of the City Manager or City Attorney, accept any agenda item or revised agenda item after the deadlines established hereby. b. Supplemental Agenda And Related Materials Requirements For Regular Meetings Of The City Council and City Counc il Standing Committees. Notwithstanding the notice provisions of Section 4.05.050(A) of the Riverside Municipal Code , the City Council and City Council Standing Committees, may amend or supplement a posted agenda or agenda-related materials no later than 72 hours before a regular meeting and only for th e following reasons or under the following conditions:
(i) to add an item due to an em ergency or urgency, provided the local body makes the same findings as required by S ection 4.05.050(D) of the Riverside Municipal Code before taking action;
(ii) to delete or withdraw any item fr om a posted agenda however, nothing herein shall limit the ability of a local body to delete or withdraw an item during the meeting; to provide additional information to supplem ent the agenda-related material previously published with the agenda provided that the ad ditional information was not known to staff or considered to be relevant at the time the ag enda-related materials were filed. Examples of supplemental material permitted by this Section are reports res ponding to questions or requests raised by members of a local body after posting and filing of the twelve-day agenda and materials, and analyses or opinions of the item by the Office of the City Atto rney, any member of the City Council, or the Mayor;
to correct errors or omissions, or to change a stated financial amount, or to clarify or conform the agenda title to accurately reflect the nature of the action to be taken on the agenda time;
to continue an agendized item to a future re gular meeting of the local body provided that members of the public are given an opportunity to address the local body on the limited question whether to continue the item to a future meeting.
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28 c. Excuse Of Sunshine Notice Requirements. If an item appears on an agenda but the local body fails to meet any of the additional notice requirements under this Se ction, the local body may take action only if:
(i) The minimum notice re quirements of the Riverside City Charter and the Brown Act have been met; and,
(ii) The local body, by a two-thirds vote of those members present, adopts a motion determining that, upon consideration of the facts and circumstances, it was not reasonably possible to meet the additional notice require ments under this Section and any one of the following exists:
a. the need to take imme diate action on the item is requ ired to avoid a substantial impact that would occur if the action were deferred to a subsequent special or regular meeting; or, there is a need to take immed iate action which relates to fe deral, state, county or other governmental agency legislation or action or the local body's eligibility for any grant or gift; or, the item relates to a purely ceremonial or commendatory action. (iii) Notwithstanding the provisions of this subsection, if th e Mayor or a Council Member, with the concurrence of another Council Member, believe an item is urgent, and the failure to meet any additional notice requirements was due to:
the need to take immediate action, which cam e to the attention of the local body after the agenda was posted, or;
a software or hardware impairment as de fined by Section 4.05.010(H) of the Riverside Municipal Code and such additi onal notice requirement s are satisfied no later than seventy-two (72) hours before the date of the meeting; or,
(iv) The item is a closed session ite m relating to ongoing, proposed or threatened litigation.
d. Action On Items Not Appearing On The Agenda. Notwithstanding subsection (C) of this Section, a local body may take action on items not appearing on a posted agenda only if:

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28 (i) The Matter Is An Emergency. Upon a dete rmination by a majori ty vote of the local body that a work stoppage, crippling disaster or other activity exists which severely impairs public health, safety or both.

D. AGENDA-SETTING MEETING

1. The City Council agenda-setting meet ing normally takes place on Wednesdays, and sets the following two City Council agendas, but can be rescheduled, if necessary.

2. The members include the Mayor, Mayor Pro Tem, City Manager, City Attorney, City Clerk, and Assistant City Managers. In th e event that any of these representatives cannot attend the meeting, they may send a representative in their place.

3. The City Clerk, as the City official who manages and publishes the agenda, shall serve as the chairperson.

4. The role of the Mayor and Mayor Pro Te m, in addition to collaborating as team members with executive management to set the agenda, is to track City Councilmembers’ referred items and ensure they are placed on the agenda. If an item is not addressed in the timeframe noted, the Mayor Pro Tem will provide written notification to the City Councilmember(s) who made the referral. The City Clerk’s Master Meeting Calendar will be used as the tracking tool.

5. When a City Councilmember refers an item to be placed on the agenda, a timeframe must be included. It will include th e Councilmember’s name, and the specific type of item requested (action vs. discussion). City Counc il items should always be considered a priority for scheduling.

6. Any City Councilmember may attend at the invita tion of the Mayor Pro Tem (provided it does not violate quorum rules).

E. CONSENT CALENDAR
There shall be a consent calendar on all re gular meeting agendas on which shall be included those matters which the Mayor, Councilmembers, and City Manager deem to be routine in nature and not likely to be subject to debate or inquiry.

All items for presentation on the consent cale ndar shall conform to the format, guidelines and deadlines set out in Sec tion B, above. On any matter not requiring immediate action,

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28 Councilmembers are encouraged to utilize a Moti on to Postpone to a Time/Date Certain, as opposed to a Motion to Table the matter, in order to have substantive issues addressed further.

It is the policy of the C ity Council that Councilmember s wishing to ask questions concerning consent calendar items should ask questi ons of the City Manager or staff person who submitted the report pr ior to the City C ouncil meeting so that the need for discussion of consent calendar items can be minimized.

F. AGENDA SEQUENCE AND ORDER OF BUSINESS

1. The City Council agenda is to be arra nged in the following order and sections:
a. Workshops or Discussion Calendar.
b. Joint session of the City Council and all other related ag encies meeting to receive oral communications from the public regarding closed se ssion agenda items, or matters within the jurisdiction of any such governing bodies.
c. Legislative report.
d. Closed Sessions.
e. Public Hearings/Land Use Appeals.
f. Brief reports on conferences, semina rs and regional events; Ward updates; Council comments; and announcements of upcoming events. g. Ceremonial Matters . shall be limited to no more than three presentations during a City Council meeting.
h. Public Comments from the audience regarding consent calendar items or matters within the jurisdiction of the City. Public comment for afternoon sessions starting at 1:00 p.m. may occur at any time after 1:00 p.m. Public comment for afternoon sessions starting at 3:00 p.m. may occur at any time after 3:00 p.m. Pub lic Comment during an evening session may commence at anytime any time after 6:15 p.m. To the extent the agenda states a specific time for public comment, the times are approximate and may be adjusted by the presiding officer to ensure an effective and efficient business meeting of the City Council. Public Comment may be provided in-person/telephonically or prior to the meeting by email/e-comment. i. Consent Calendar.

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28 Removal of items from the Consent Calendar, shall be followed by one motion for action on uncontested Consent Calendar Items. Thereafter, rRemoved consent items will be discussed immediately after the Discussion Calendar.
j. Discussion Calendar.
k. Pulled consent calendar items, if any.
l. Mayor/Councilmember Communications.
m. Adjournment.

X

CONDUCT OF MEETING
A. ORDER OF DISCUSSION
The order of discussion after introduction of an item by the presiding officer will be as follows:

1. Generally
a. Staff comments, information and re ports, followed by questions from the Mayor and Councilmembers.
b. Public comments and information fo llowed by questions from the Mayor and Councilmembers.
c. City Council discus sion, motion and action.

2. Public Hearings
a. Staff comments, information and re ports, followed by questions from the Mayor and Councilmembers.
b. Public comments and information fo llowed by questions from the Mayor and Councilmembers.
c. Closure of public hearing.
d. Mayor and Council disc ussion, motion and action.

3. Appeals/Quasi-Judicial Hearings.
a. Staff comments, information and reports followed by questions from the Mayor and Councilmembers.

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28 b. Appellant/proponent comments, in formation and reports followed by questions from the Mayor and Councilmembers.
c. Public comments, inform ation and reports from othe rs wishing to speak on the item followed by questions from the Mayor and Councilmembers. d. Closing statements by a ppellant/proponent limited to addressing comments made in opposition.
e. Closure of public testimony.
f. Mayor and City Council di scussion, motion and action.

Once the agenda item is placed before the City Council for discussion, motion and action, no staff member nor member of the public shall be allowed to address the City Council without the consent of the City Council.

B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION
The Mayor, any Councilmember, or the City Manager may request th at any matter be removed from the Consent Calendar. If a matter placed on a Consent Calendar at a regular business meeting is removed, it wi ll be discussed immediately after adoption of the Discussion Calendar. All matters remain ing on the Consent Calendar a nd which have not been removed shall be approved by a singl e action, such single action to ha ve the legal effect of individual action on each matter. The presidin g officer or City Clerk shall r ead into the record each item on the Consent Calendar which has been removed.

C. COMMUNICATIONS FROM THE AUDIENCE.

A portion of each agenda of a regular meeting of the City Council shall provide an opportunity to members of the public to addres s the City Council on any issue concerning City business, including closed session, c onsent calendar items, or item of interest that is within the subject matter jurisdiction of the City (“Oral Communications”).

The Mayor and members of the City Council may:

1. Briefly respond to statemen ts made or questions posed by members of the public.

2. Ask questions for clarification.

3. Provide a reference to staff or othe r resources for factual information.

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28 4. Request staff to report back to the C ity Council at a subsequent meeting on any matter.

5. Take action to direct staff to place a matter of business on a future agenda.

The City Council retains the righ t, by majority vote, to alte r the time allotted for public remarks. Each person desiring to address the City Council dur ing Oral Communications, City Council Discussion Items, Workshops, or Public Hear ings shall fill out and file a form provided by the City Clerk. Requests to be heard may be submitted to the Ci ty Clerk any time prior to the conclusion of public comment on the agenda ite m. Each person speaking shall limit his/her remarks to three (3) minutes. For each and every public speaker, the presiding officer shall be required to utilize the timing system which provide s them with notice of their remaining time to complete their presentations.

D. PUBLIC HEARINGS
The City Council or City Clerk shall set the time and place for each public hearing. In the conduct of the public hearing, the presiding officer will direct those making presentations to avoid repetition in order to permit maximum information to be provided to the City Council within the time allotted to the hearing.

E. PUBLIC DISCUSSION
The City Council may, from time to time, sc hedule a matter for a public meeting. At the scheduled time for public discussion, the City Council may st ate the amount of time to be allotted for testimony from the public.

F. TIME LIMITATION FOR PUBLIC TES TIMONY AT PUBLIC HEARINGS AND

PUBLIC DISCUSSION
The City Council may limit the total amount of time of tes timony on particular issues and for each individual speaker. Presentations for other than quasi-judicial hearings, are to be limited to no more than one 3-minute presentation. More or less time may be authorized by a majority of the City Council. For quasi-judici al hearings, presentations are to be limited as follows: an appellant or applicant may be allowed one ten minute presentation and an additional five (5)

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28 minutes for surrebuttal. A designated representative of an organization in opposition thereof may be allowed a ten (10) minute presentation.

The City Council reserves the right to deter mine the total amount of time for testimony on any particular hearing matter and/or for each individual speaker.

For each and every public speaker, the presiding officer shall be required to utilize the timing system which provides them with notice of their remaining time to complete their presentations. A green light on the timing system w ill be activated at the start of a presentation; a yellow light will be activated as a warning that one minute remains; when the red light is activated, the speaker shall cease speaking. In the further interest of time, speakers will be asked to limit their comments to new materials and no t repeat what a prior speaker said. Organized groups may choose a single spokesperson who may speak for the group. Speakers may not concede any part of their allotted time to another speaker.

XI

FACILITIES
A. COUNCIL CHAMBER CAPACITY
Council Chamber attendance shall be limited to the posted seating ca pacity thereof.

Entrance to the Council Chamber will be appropriate ly regulated by the City Manager on occasions when the Council Chamber capacity is likely to be exceeded. While the City Council is in session, members of the public shall not remain standing in the seating area or aisles of the Council Chamber except to addre ss the City Council, and sitti ng on the floor shall not be permitted.

B. ALTERNATE FACILITIES FO R CITY COUNCIL MEETINGS
If the City Manager has reason to anticipate that the attendance for a meeting will be substantially greater than the capacity of the City Council Cham ber and insufficient time exists to secure the approval of the City Council to hold the meeting at an alternate facility, the City Manager, or his or her designee, shall make arrangements for the use of a suitable alternate facility to which such meeting may be moved.

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28 Furthermore, if, because of fire, flood, earthqua ke or other emergency, it would be unsafe to meet in
the customary location, the mee tings may be held for the dur ation of the emergency at some other place specified by the City Manage r or his or her desi gnee. The change of meeting site shall be announced, by the most rapid means of communication available at the time, in a notice to media organizations who have requested written notice of meetings.

XII

PROCEDURAL MATTERS
A. PERSONS AUTHORIZED TO SIT AT TABLES
No person, except officials, offi cers, employees and ag ents of the City shall be permitted to sit at the tables in front of the City Council without the consent of the City Council.

B. DECORUM
It is the policy of the City Council that the right to express one’s views at a City Council meeting is fundamental to a free society; however, it is not abso lute and is subject to valid regulations. The public has a right to address th e City Council at any meeting on any subject that is within the City Counc il’s subject matter jurisd iction and further, the public has the right to express its criticism of the policie s, procedures, programs or services of the City or its acts or omissions. We must balance the ri ght of the public to address th e City Council with the need to ensure that public comment does not hinder the sm ooth and efficient legisl ative function of the City Council.

No member of the public shall approach the speaker’s podium while the City Council is in session, unless specifically requested to do so by the presiding officer. Un ruly conduct, such as undue noise, hissing, profan ity, insult or physical disturbance which di srupts, disturbs or otherwise impedes the orderly conduct of the Council meeting shall not be permitted. Any person making personal, impertinent, slanderous or profan e remarks to any member of the Council, staff or general public which disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall, at the discretion of the presiding officer or a majo rity of the Council, be barred from further audience be fore the City Council at said meeting, unless permission to continue be granted by a majority vote of the Council.

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28 C. ENFORCEMENT OF DECORUM
Any law enforcement or security officers on duty or whose services are commanded by the presiding office r shall be Sergeant-at-Ar ms of the City Council me etings. The Sergeant-at- Arms shall carry out all orders and instructions given by the presiding o fficer for the purpose of maintaining order and decorum at the City Council's meetings. Upon instructions of the presiding officer, it shall be the duty of the Sergeant-of-Arm s, or any of them presen t, to place any person who violates the order and deco rum of the meeting und er arrest, and cause the person to be prosecuted under the provisions of applicable law, the complaint to be signed by the presiding officer.

D. PRECEDENCE OF MOTIONS
When a question is before the City Council, no motion shall be entertained except:

1. Motion To Adjourn.

A motion to adjourn requires a second and is not debatable except to set the date and time to which the meeting is adjourne d to consider the unfinished bus iness. The purpose of a motion to adjourn is to terminate the meeting forthwit h, notwithstanding that the business on the agenda has not been completed, and notwithstanding a time fixed for adjournment has not yet arrived. A motion to adjourn shall be in or der at any time, except as follows : (i) When repeated without intervening business or discussion; (ii) when made as an interr uption of a Councilmember while speaking; (iii) when the previous question has been moved; and (iv) while a vote is being taken.

2. Motion To Lay On The Table.

The purpose of the motion is to terminate fu rther consideration of the subject being discussed, without qualification. The effect of the motion, if approved, is to not only end discussion on any other motion be ing considered, but to preclude any other motion being made.

A motion to table requires a second, is not amendable, and is not debatable. The foregoing shall not preclude any Councilmember from placing the subj ect on an agenda for a later City Council meeting.

3. Motion to Call for The Question (Close Debate).

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28 The Councilmember moving any ite m before the City Council, including, the adoption of an ordinance or resolution, or the Mayor Pro Tem, shall have the privilege of moving to close the debate and at once to take the vote on the immedi ately pending question. Such a motion requires a second and is not debatable, and is not amendable, and shal l require a two-thirds vote of Councilmembers present and voting for adoption. Such a motion also requires that each Councilmember be afforded at least one opportuni ty to speak on the item before closing the debate. The making of the motion shall not constitute a violation of Section V of these rules.

4. Motion To Postpone To A Certain Time/Day.

A motion to postpone to a time certain is amendable , and is debatable as to the propriety of postponement and as to time set in the motion. The purpose of the motion is to postpone the subject under discussion to another, specified time.

5. Motion to Substitute.

A motion to substitute the motion under cons ideration with another motion requires a second, is not amendable and is debatable. A motion to substitute must be germane to the subject and compatible with the underlying purpose of the motion under consideration; and if passed, the substitute motion will, by its ow n action, eliminate the necessity to vote on the motion being substituted. If the substitute motion fails to pa ss, debate will resume on the motion previously being contested. Only two substitute motions shall be on the floor at any time.

6. Motion to Amend.

A motion to amend the motion under consideration requires a second, but the proposed amendment must be germane, or related, to the main motion, and is debatable. A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, or striking out and insertin g words within the main motion. The proposed amendment is voted on first, and if adopted, ther e is a vote on the main motion as amended. If the motion fails, debate will resume on the main motion.

7. Motion To Reconsider.

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28 A motion to reconsider any action taken by the City Council must be based upon a different state of facts and must be made not later than the second third succeeding official regular meeting of the City Council. Such a motion can only be made by a member who voted with the majority. The motion to reconsider must be specifically agendized as a motion for reconsideration and cannot be acted upon on under Future Agenda Items. However, if the motion to reconsider is made at the same Council m eeting when the motion was originally adopted, it does not have to be included on the agenda. At the time such reconsideration is heard by the City Council, testimony shall be limited to the alleged facts debate in support of the motion. No question shall be twice reconsid ered, except by unanimous consent of the City Council, except that action relating to any contra ct may be reconsidered at any time before the final execution thereof.

These motions shall have precedence in the order indicated. Any such motion, except to adjourn, amend, or substitute, shall be put to a vote without discussion.

E. RULES OF DISCUSSION

1. Presiding Officer May Debate: The pres iding officer may deba te from the chair, subject only to such limitations of debate as are by these rules im posed on all members, and shall not be deprived of any of the ri ghts and privileges as a member of the City Council by reason of acting as the presiding officer.

2. Getting the Floor: Improper Re ferences to be Avoided: Every member desiring to speak shall utilize the electronic call device to gain the attention and priority of the presiding officer, and upon recognition by the presiding office r, shall confine him/herself to the question under debate, avoiding all personalities and indecorous language.

3. Interruptions: A Councilmember, once rec ognized, shall not be interrupted when speaking unless it be to call the person to orde r, or as herein otherwise provided. If a Councilmember, while speaking, be called to order, the Councilmember shall cease speaking until the question of order be is determined, and, if in order, shall be permitted to proceed.

4. Division of Question: If the question c ontains two or more divisional propositions, each of which is capable of standing as a comp lete proposition if the others are removed, the

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28 presiding officer may, and upon request of a Council member shall (unless appealed), divide the question.

5. Withdrawal of Motion: A motion may not be withdrawn by the mover without the consent of the Councilmember seconding it.

6. Voting: On the passage of every moti on, the vote shall be ta ken by electronic voting device and entered in full upon the record. If the device is inoperab le, the vote shall be taken by roll call voice vote reco rded by the City Clerk. The pr esiding officer shall announce the result of the vote. No Councilmember shall be excused from vo ting except on matters involving the consideration of the Councilmembers ’ own official conduct, or wh ere a conflict of interest exists. Refusal to vote without excuse shall be an affirmative vote. Abstaining votes consent withT the majority of the quorum. Abstaining Councilmembers are encouraged to provide an An explanation of the reason for their abstentions is encouraged.

F. ADDRESSING THE CITY COUNCIL
Any person desiring to address the City Counc il shall first secure the permission of the presiding officer to do so. Unde r the following headings of busine ss, unless the presiding officer rules otherwise, any interested person shall ha ve the right to address the City Council in accordance with the following conditions and upon obtaining recognition by the presiding officer:

1. Speakers. Any person desiring to provi de public comment or public testimony, shall do so in accordance with Section X.C. Each person addressing the City Council shall step up before the City Council and may give their name and neighborhood in an audible tone of voice for the record. All remarks shall be addresse d to the City Council as a body and not to any Councilmember, Mayor or staff member thereof.

2. Written Communications. In terested parties or their authorized representatives may address the City Council by written communications in regard to matters of concern to them.

Communications received by the City Clerk prior to close of business on th e day prior to a City Council meeting shall be submitted to the City Council at the meeti ng if related to an item which is on the agenda for that meeting.

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28 3. Public Hearings. Interested persons or their authorized representatives may address the City Council by reading protests, petitions, or communications relating to matters then under consideration, subject to the time limitations imposed by the City Council.

4. Public Comment. Interested persons may address the City Council on any issue concerning City business during th e period assigned to Oral Co mmunications, except comments relating to appeals before the City Council where the City Counc il must make its decision based on the written record or set the matter for public hearing.

G. ADDRESSING THE CITY CO UNCIL AFTER MOTION MADE
When a motion is pending before the City Council, no person other than a Councilmember shall address the City Council wi thout first securing the permissi on of the presiding officer or City Council to do so.

XIII

CITY COUNCIL STANDING COMMITTEES AND REGIONAL

ORGANIZATION REPRESENTATION
A. STANDING COMMITTEE NUMBER, NAM ES, COMPOSITION, AND

APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS

1. There shall be eight Standing Commit tees of the City Council entitled Development, Community Services and Youth, Finance, Governmental Affairs, Utility Services/Land Use/Energy Development, Public Safety, Transportation, and Mayor’s Nominating and Screening. Economic Development, Finance, Housing and Homelessness, Governmental Processes, Mayor’s Nominating and Screening, Mobility and Infrastructure, and Safety, Wellness, and Youth.

2. Following each election and/or appointme nt to fill a City Council vacancy, reorganization of City Council Standing Committee and regional organizational assignments shall be considered by the Mayor’s Nominating and Screening Committee for a recommendation to the City Council.

3. Each Standing Committee shall be comprised of three members. Each Councilmember shall serve as Chair, Vice-Chair, and Member of three Committees, respectively.

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28 4. The Mayor’s Nominating and Screening Committee shall be comprised of the Mayor who shall serve as Ch air and the members of the Governmental Affairs Governmental Processes CommitteeGovernmental Affairs Committee. The Mayor’s Nominating and Screening Committee shall assist in the boa rd/commission appointment process as provided in Section XIV of this resolution, recommend to the City Counc il (a) nominees for the annual City Spirit Award, (b) structure and/or appointments to ad hoc citizen resident committees as requested by the City Council, and (c) any other matters referred by the City Council or board/commission.

5. For Standing Committee and regional orga nization appointments, preferences of senior elected officials shall be honored. However, with five (5) affirmative votes, the City Council may appoint a non-senior member. The Mayor and C ouncilmembers shall forward preferences on Standing Committee assignments to the City Clerk to be shared at the Mayor’s Nominating and Screening Committee Meeting.

Initially, each elected official shall be limited to two (2) regional organizational appointments. Remaining vacant positions and a ny appointment declined by an elected official shall be filled by seniority of elected officials desi ring such appointments. There shall be no limitation to the number of appointments as “Alternate” to regional organizations. The provisions of this section shall not apply to organizatio ns where the City Council is not the appointing authority.
“Seniority” shall be honored as to the elected office currently held.

B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING COMMITTEES

1. Generally, all items agendized for City Council Standing Committees must shall first be referred by the City C ouncil for review and a recommenda tion to the City Council within 120 days, subject to the exceptions set forth below or as otherwise modified by the City Council.

2. The Annual Year-End Finance Report by th e Public Utilities Department is automatically referred directly to the Finance Committee for review and a recommendation to the City Council within 120 days.

3. All Successor Agency to the Redevelopment Agency matters are automatically referred to the Economic Development Committee for revi ew and a recommendation to the

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28 Successor Agency to the Redevelopment Agency Board within 120 days.

4. All requests for comments on projects with in the City’s sphere of influence are automatically referred to the Utility Services/ Land Use /Energy Development Committee for review and submission of comments to the Count y of Riverside or as a recommendation to the City Council as time permits.

5. With the concurrence of the Committee Chairperson and the City Manager, an item may be sent directly to a C ouncil committee without Ci ty Council referral. If a matter is so referred to a Council commi ttee, the committee agenda will note such fact on the face of the agenda. Such referrals are not required to be forwarded to th e City Council for action following committee review. The below guidelines shall be considered for such referrals.

Policy Standing Committee

Types of Items Referred to the Committee
Housing and Homelessness Housing and homelessness solutions

Economic Development, Placemaking,
and Branding/Marketing

Economic development, placemaking and
branding/marketing

Financial Performance and Budget

City Budget, Measure Z, performance measures,
audits, and other financial matters
Inclusiveness, Community
Engagement, and Governmental
Processes
City board and commission structures, ethics and other
policy matters
Nominations for appointments to City boards and

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28 Mayor’s Nominating & Screening
Committee

commissions and City Spirit Award; and following
each election and/or appointment to fill a City Council vacancy, reorganization of City Council Standing
Committee and regional organization assignments
Safety, Wellness and Youth Public Safety, wellness programs, food sources and agriculture, recreation, disabilities, seniors, libraries, museum, and youth activities
Mobility and Infrastructure

Transportation, sewer, airp ort, utilities, and public
works

Land Use, Sustainability and
Resilience

Land use, planning, developm ent, sustainability and
resilience
Economic Development Economic Development, Placemaking, and Branding/Marketing
Finance City budget, Measure Z, performance measures,
audits, and other financial matters.

Housing and Homelessness Housing and homelessness solutions Governmental Processes City board and commission structures, ethics, and other policy matters
Land Use Land use, planning, developm ent, sustainability and resilience
Mayor's Nominating and Screening
Committee
Nominations for City Spirit Award; and following
each election and/or appointment to fill a City Council vacancy, reorganization of City Council Standing
Committees and Regional Organization assignments.

Mobility and Infrastructure Transportation, sewer, airp ort, utilities, and public

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28 works
Safety, Wellness and Youth Public Safety, wellness pr ograms, food sources and agriculture, recreati on, disabilities, seni ors, libraries, museum, and youth activities.

6. Board and Commissions, by majority vote , may forward matters to any City Council Standing Committee, as appropriate. The below guidelines shall be considered for such referrals.

BOARD/COMMISSION

CITY COUNCIL COMMITTEE

Airport Commission

Budget Engagement Commission
Mobility and Infrastructure and Financial
Performance and Budget
Financial Performance and Budget
Community Police Review Commission Safety, Wellness, and Youth Financial Performance and Budget

Cultural Heritage Board

Land Use, Sustainability, and Resilience
Economic Development, Placemaking, and
Branding/Marketing
Financial Performance and Budget
Commission on Disabilities Safety, Health, Wellness, and Youth Financial Performance and Budget
Board of Ethics Inclusiveness and Community Engagement
Financial Performance and Budget
Human Relations Commission Mayor’s Nominating and Screening Committee

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28 Financial Performance and Budget
Human Resources Board Inclusiveness and Community Engagement Financial Performance and Budget
Board of Library Trustees Safety, Wellness and Youth
Financial Performance and Budget
Commission on Aging Safety, Wellness and Youth
Financial Performance and Budget
Museum of Riverside Board Safety, Wellness, and Youth
Financial Performance and Budget
Park and Recreation Commission Safety, Wellness, and Youth Financial Performance and Budget

Planning Commission
Land Use, Sustainability, and Resilience
Economic Development, Placemaking, and
Branding/Marketing
Financial Performance and Budget

Board of Public Utilities
Mobility and Infrastructure
Financial Performance and Budget
Transportation Board Mobility and Infrastructure
Financial Performance and Budget
C. REFERRAL OF MATTERS FROM CI TY COUNCIL TO BOARDS OR

COMMISSIONS
When deemed appropriate the City Council or a Councilmember, may refer matters to boards and commissions for review. Referrals may return to City Council Standing Committees if not time sensitive.

XIV

BOARDS, COMMISSIONS, AND COMMITTEES
A. For vacancies on the Community Police Review Commission, Board of Ethics, Planning Commission and Board of Public Utilities, th e Mayor’s Nominating and Screening Committee

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28 shall review applications submitted and identify applicants for interview with the Mayor and City Council. The City Clerk sh all notify the City Council of thos e selected for interview. The Mayor and each member of the City Council may a dd an additional applican t for interview, if desired. Appointments shall be made by the Ma yor and City Council immediately following the interviews. With a full quorum, five affirmative votes are required.

B.A. For Citywide vacancies on any of the remaining boards and commissions, the Mayor shall recommend an applicant for appointment by the Mayor a nd City Council. For Ward- specific seats, the Councilmember for the Ward shall recommend an applicant for appointment by the Mayor and City Council. With a full quorum, five affirma tive votes are required. With less than a full quorum, four affirmative votes are required.

C.B. For appointments to City Council citizen resident ad hoc committees, the City Council shall affirmatively select one of the following options:

1. Option 1: The Mayor’s Nominating and Screening Committee shall review the applications submitted and identif y applicants for inte rview with the Mayor and City Council.

The City Clerk shall notify the City Council of those selected for interview. The Mayor and each member of the City Council may add an one additional applicant for interview, if desired. The Mayor and City Council shall interview, make the appointments, and select the Chair; or

2. Option 2: By formal motion, the City Council shall authorize each member of the City Council to select a member from their Ward and the Mayor to select two at-large members.

The ad hoc committee shall elect a Chair from among its members; or

3. Option 3: By formal moti on, any other method of appo intment as desired by the City Council.

D.C. Board/commission members shall make every e ffort to notify the Chairperson or his/her designee no later than 24 hours prior to any regula r meeting of his/her inte nt not to attend said meeting. A member’s inability to provide 24 hours advance notice shall not preclude the board/commission from exer cising its discretion to excuse said absence as outlined in Section 805 of the City Charter. If a member of a bo ard or commission absent s himself/herself from three consecutive regular meetings of such boa rd or commission, unless by permission of such

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28 board or commission expressed in its official minutes, or is convicted of a crime of moral turpitude, or ceases to be a qualified elector of th e City, the office shall become vacant and shall be so declared by the City Council.

E.D. The City Clerk shall provide quarterly attendance reports to the Mayor and City Council.

F.E. The City Clerk shall notif y the Mayor for Citywide seats and the appropriate Councilmember for Ward specific s eats for direction to be taken in the event of either of the following conditions: (a) a board/c ommission member is absent and unexcused from three consecutive regular meetings of the board/com mission; or (b) a board/commission member is absent, whether excused or unexcused, from more than one-third of th e regularly scheduled meetings in any calendar year.

G.F. Resignations from City boards and commissi ons shall be effective immediately upon receipt by the City Clerk, who shall then forw ard a received resignation to the City Council for filing. Future effective dates no ted in writing and submitted as part of, or with any resignation, shall be honored to the extent the resignee remains eligible. Withdrawal of a resignation for desired continued service must be submitted to the City Clerk in writing and must include the reason for withdrawing. The Ci ty Clerk shall forward any wit hdrawal to the Mayor and City Council, who may consider and approve the withdr awal. A resignation shall remain in effect notwithstanding the submission of a withdrawal , unless and until the Mayor and City Council approve the withdrawal.

H.G. A partial term of more than one yeartwo years and one day shall be considered a full term. Residents appointed mid-ye ar to boards and commissions sh all serve full terms of up to and not-to-exceed four year, expiring on March 1st of the corresponding year.

XV

COUNCIL REQUESTS
A. All Council requests dea ling with policy issues and those requests which may be construed as direction, go through the City Manager, except for general inquiries or questions in which case the City Council may go to the Depart ment Heads or key staff in the City Manager’s

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28 Office. Councilmembers may also deal directly w ith the City Attorney, C ity Clerk or other staff appointed by the City Council.

B. Any request from the City Council requiring funding must go through the City Manager.

The City Manager will respond in a timely manner.

XVI

ADMINISTRATION
A. The City Council will review and revise the City Council norms and procedures as needed or every two (2) years.

B. During City Council discussions, deliberat ions, and proceedings, the Mayor has been designated with the primary respon sibility to ensure that the C ity Council, staff and members of the public adhere to the Council’s norms and procedures.

BE IT FURTHER RESOLVED that Resolution No. 23618 23976is hereby repealed.

ADOPTED by the City Council this ___ day of ________________, 20232024.

______________________________

P A T R I C I A L O C K D A W S O N
Mayor of the City of Riverside

ATTEST:

__________________________

DONESIA GAUSE
City Clerk of the City of Riverside

I, Donesia Gause, City Clerk of the City of Riverside, California, hereby certify that the foregoing resolution was duly and regularly adopted at a meeting of the City Council of said City at its meeting held on the ___ day of _________________, 20232024, by the following vote, to wit:

Ayes:

Noes:

Abstain:

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28 Absent:

IN WITNESS WHEREOF I have hereunto set my hand and affixed the official seal of the City of Riverside, California, this _____ day of________________, 20232024.

____________________________

DONESIA GAUSE
City Clerk of the City of Riverside

CA 23-0341

TABLE OF CONTENTS
I. AUTHORITY ...................................................................................................................... 1

II. ACT IN THE PUBLIC INTEREST .................................................................................... 2

III. ADVOCACY ...................................................................................................................... 2

IV. DUTIES ............................................................................................................................... 2 A. Duties of Mayor; Mayor Pro Tempore ........................................................ 2

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28 B. Duties of Mayor and Council Members ...................................................... 4 C. Motions to Be Stated by Presiding Officer ................................................. 4 D. Decorum ...................................................................................................... 4 E. Votes Required to Take Action ................................................................... 4 F. Voting Disqualification ............................................................................... 4 G. Participation on Non-Profit Boards of Directors and Conflicts of Interest . 5 H. Mayor and Council Members to Avoid Improper Consideration of Pending or Contem plated Matters .......................................................... 6

V. ROLE OF THE MAYOR AND CITY COUNCIL ............................................................. 6 A. Mayor and City Council Conduct in General .............................................. 6 B. Mayor and City Council Conduct with One Another ................................. 7 C. Mayor, City Council and City Manager Conduct with Staff ...................... 7 D. Mayor and City Council Conduct with the Public ...................................... 8 E. Mayor and City Council C onduct with Other Agencies ............................. 8 F. Mayor and City Council Conduct with Boards and Commissions ............. 9 G. Council Conduct with Standi ng City Council Committees ........................ 9 H. Mayor and City Council Conduct with the Media ...................................... 9 I. Obtaining the Floor ................................................................................... 10

VI. ROLE OF CITY STAFF ................................................................................................... 10

VII. ROLE OF THE PUBLIC .................................................................................................. 11

VIII. MEETINGS ....................................................................................................................... 12 A. Call to Order - Presiding Officer ............................................................... 12 B. Roll Call .................................................................................................... 12 C. Quorum Call .............................................................................................. 12 D. City Council Meeting Schedule ................................................................ 12 E. Adjourned Meetings ................................................................................. 13 F. Special Meetings ....................................................................................... 13 G. Closed Sessions ......................................................................................... 13 H. Emergency Meetings ................................................................................. 14 / / /

/ / /

IX. AGENDA .......................................................................................................................... 15 A. Declaration of Policy ................................................................................. 15 B. Definitions ................................................................................................. 15 C. Procedure For Bringing Matt ers Before City Council .............................. 16

1. Persons Who May Place Matters on the Agenda .......................... 16

2. Scheduling Public Hearings Mandated by State,
Federal or Local Statute ................................................................ 17

3. Submission of Agenda Items ......................................................... 17

4. Preparation of the Packet ............................................................... 17

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28 5. Posting of Agenda ......................................................................... 17

6. Distribution of the Packet .............................................................. 17

7. Failure to Meet Deadlines ............................................................. 18 D. Agenda-Setting Meeting ........................................................................... 20 E. Consent Calendar ...................................................................................... 21 F. Agenda Sequence and Order of Business.................................................. 21

X. CONDUCT OF MEETING .............................................................................................. 22 A. Order of Discussion ................................................................................... 22 B. Consent Calendar Items Called up for Discussion .................................... 23 C. Communications from the Audience ......................................................... 23 D. Public Hearings ......................................................................................... 24 E. Public Discussion ...................................................................................... 24 F. Time Limitation for Public Te stimony at Public Hearings and Public Discussion ............................................................................... 24

XI. FACILITIES ...................................................................................................................... 25 A. Council Chamber Capacity ....................................................................... 25 B. Alternate Facilities for City Council Meetings ......................................... 25

XII. PROCEDURAL MATTERS ............................................................................................. 26 A. Persons Authorized to Sit at Tables ......................................................... 26 B. Decorum ................................................................................................... 26 C. Enforcement of Decorum ......................................................................... 27 D. Precedence of Motions ............................................................................. 27

1. Motion to Adjourn ......................................................................... 27

2. Motion to Lay On the Table .......................................................... 27

3. Motion to Call for the Question (Close Debate) ........................... 28

4. Motion to Postpone to a Certain Time/Day .................................. 28

5. Motion to Substitute ...................................................................... 28

6. Motion to Amend ......................................................................... 28

7. Motion to Reconsider ................................................................... 29 E. Rules of Discussion ................................................................................... 29

1. Presiding Officer May Debate ....................................................... 29

2. Getting the Floor .......................................................................... 29

3. Interruptions ................................................................................. 29

4. Division of Question .................................................................... 29

5. Withdrawal of Motion ................................................................... 30

6. Voting ............................................................................................ 30

F. Addressing the City Council .................................................................... 30

1. Speakers ....................................................................................... 30

2. Written Communications ............................................................. 30

3. Public Hearings ............................................................................ 30

4. Public Comment ........................................................................... 31 G. Addressing the City Council After Motion Made .................................... 31

XIII. CITY COUNCIL STANDING COMMITTEES AND REGIONAL
ORGANIZATION REPRESENTATION ......................................................................... 31

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28 A. Standing Committee Number, Names, Composition, and Appointments and Regional Organization Appointments ....................... 31 B. Referral of Matters to C ity Council Standing Committees ...................... 32

XIV. BOARD, COMMISSION, AND COMMITTEES ........................................................... 36 XV. COUNCIL REQUESTS ................................................................................................... 38 XVI. ADMINISTRATION ....................................................................................................... 38

23-0341.1