BOARD OF PUBLIC UTILITIES
DRAFT MINUTES
MONDAY, DECEMBER 11, 2023, 6:30 P.M.
PUBLIC COMMENT IN-PERSON/TELEPHONE
ART PICK COUNCIL CHAMBER
3900 MAIN STREET, RIVERSIDE, CA 92522
1 PRESENT: Chair Gildardo Oceguera, Vi ce Chair Rebeccah Goldware and Board Members Nancy Melendez, Rosemary Heru, Brian Siana, Peter Wohlgemuth, and Gary Montgomery
ABSENT: Board Member David Crohn
Chair Oceguera called the meeting to order at 6:34 p.m.
Vice Chair Goldware led the pledge of Allegiance to the Flag.
ORAL COMMUNICATIONS FROM THE AUDIENCE
There was no one wishing to address the Board of Public Utilities.
COMMUNICATIONS
Marketing Officer Kaitlin Reierson provided the Office of Communications update.
Human Resources Director Rene Goldman pr ovided the Human Resources Department Service Level Agreement update.
CONSENT CALENDAR
I t w a s m o v e d b y V i c e C h a i r G o l d w a r e a n d s e c o n d e d b y B o a r d M e m b e r M e l e n d e z t o approve the Consent Calendar as presented below affirming the actions appropriate to each item with the increased expenditure for the Eleventh Street Water Main Replacement Project item removed from the Consent Calendar for separate discussion. The motion carried unanimously with Board Member Crohn absent.
MINUTES
The minutes of the meeting of November 27, 2023, were approved as presented.
ABSENCE
The Board of Public Utilities excused the ab sence of Board Member Montgomery from the Board of Public Utilities meeting held October 23, 2023.
MISSION SQUARE FISCAL YEAR 2022/23 YEAR-END UPDATE
The Board of Public Utilities received and or dered filed the update on the Mission Square Fiscal Year 2022/23 year-end.
BOARD OF PUBLIC UTILITIES
DRAFT MINUTES
MONDAY, DECEMBER 11, 2023, 6:30 P.M.
PUBLIC COMMENT IN-PERSON/TELEPHONE
ART PICK COUNCIL CHAMBER
3900 MAIN STREET, RIVERSIDE, CA 92522
2 FIRST AMENDMENT TO LEASE AGREEMENT WITH GREENBERG & GREENBERG - 3750 UNIVERSITY AVENUE, SUITE 550
The Board of Public Utilities recommended that the City Council (1) approve a First Amendment to the Lease Agreement with Greenberg & Greenberg, a Professional Law Corporation to amend the Commencement Date of the Lease and Rent Commencement Date from March 23, 2020 to August 1, 2020; (2) amend the Base Year from 2019 to 2020 to be consistent with the new commencement date per Section 20 of the Lease Agreement stated in the Basic Lease Information; and (3) authorize the City Manager, or designee, to execute the First Amendment to the Lease Agreement, including making minor, non- substantive changes, and to sign all documents and instruments necessary to complete the transaction.
REQUEST FOR PROPOSALS 1784 - THREE ADDITIONAL CONTRACTORS - ELECTRIC UTILITY WORK
FOR VARIOUS CITY LOCATIONS ON AN AS-NEEDED BASIS - MASTER AGREEMENTS WITH
FERREIRA CONSTRUCTION CO, MICHELS PACIFI C ENERGY INC, AND STURGEON ELECTRIC
CALIFORNIA LLC
The Board of Public Utilities (1) approved three additional contractors for Request for Proposals No. 1784 for Electric Utility Work Pr oviding Construction, Maintenance and Repair of Electrical Utility Distribution, Transmission and Substation Facilities, including Communications and Control Systems for Various City Locations on an As-Needed Basis; and Master Agreements for Ferreira Construction CO, Michels Pacific Energy Inc, and Sturgeon Electric California LLC.; and (2) authorized the City Manager, or his designee, to execute the three additional Master Agreements for Electric al Utility Construction Work for Various City Locations on an As-Needed Basis with responsive and responsible contractors as noted in the staff report, including making minor and non-substantive changes including the remaining optional one-year extensions to the Master Agreement for Electrical Utility Construction Work for Various City Locations on an As-Needed Basis.
AWARD REQUEST FOR BID 8027 - SUPPLY OF CO NTINUOUS EMISSIONS MONITORING SYSTEM GASES AT RIVERSIDE’S POWER PLANTS
The Board of Public Utilities awarded Request for Bid No. 8027 to Airgas, Inc. of Rancho Cucamonga, California for the supply of continuous emissions monitoring system gases at Riverside’s power plants for a period of six years in the amount of $826,860.
FIND MERRIE (MARY) SCOTT DBA SCOTT TRACTO R IN DEFAULT OF AGREEMENT - REQUEST FOR BID RFB 7911 FOR LANDSCAPE MAINTENANCE SE RVICE, WEED ABATEMENT, AND TRASH
REMOVAL SERVICE
The Board of Public Utilities (1) found Merrie (Mary) Scott dba Scott Tractor in default of the Agreement for Landscape Maintenance Service for Weed Abatement and Trash Removal Service - RFB No. 7911, as required by the Agre ement; (2) authorized the City Manager, or
BOARD OF PUBLIC UTILITIES
DRAFT MINUTES
MONDAY, DECEMBER 11, 2023, 6:30 P.M.
PUBLIC COMMENT IN-PERSON/TELEPHONE
ART PICK COUNCIL CHAMBER
3900 MAIN STREET, RIVERSIDE, CA 92522
3 designee, to terminate Merrie (Mary) Scott dba Scott Tractor’ s right to perform under the Agreement by issuing a written notice of termination for default to Scott Tractor and its Surety, The Ohio Casualty Insurance Company; and (3) authorized City Manage r, or designee, to execute any documents necessary to carry out the Agreement termination and effectuate the completion of the work, including documents and agreements needed to carry out the Surety’s obligations under the Agreement and performance bond.
DISCUSSION CALENDAR
WORK ORDER 2217506 - INCREASED EXPENDITUR E FOR ELEVENTH STREET WATER MAIN
REPLACEMENT PROJECT
Following discussion, it was moved by Board Member Montgomery and seconded by Board Member Siana to approve the increased expenditure of $190,000 for Work Order No. 2217506 for a revised total of $776,000 for all engineer ing, construction, paving and construction contingency costs for the Eleventh Street Wa ter Main Replacement Project. The motion carried unanimously with Board Member Crohn absent.
ABSENCE
Following discussion, it was moved by Vice Chair Goldware and seconded by Board Member Wohlgemuth that the Board of Public Utilities determine absence of Board Member Gujral from the October 23, 2023, regular meeting of th e Board of Public Uti lities be excused. The motion carried with Chair Oceguera, Vice Chair Goldware and Board Members Melendez, Siana, Wohlgemuth, and Montgomery voting aye, Board Member Heru voting no, and Board Member Crohn absent.
APPEAL FROM DIANNA KOSTER FOR WATER UTILIT Y SERVICES FROM JULY 2023 TO SEPTEMBER 2023 - 2639 BRADEN PLACE
Following discussion, it was moved by Vice Chair Goldware and seconded by Board Member Montgomery to deny the appeal from Dianna Ko ster for water utility services from July 2023 to September 2023, at 2639 Braden Place, and uphold the Public Utilities Department findings that the billings were calculated accurately . The motion carried unanimously with Board Member Crohn absent.
WORK ORDER 2306800 - WORK ORDER 2306799 BID RPU-7984 - CONTRACT FOR CONSTRUCTION OF GARNER 6 WELL AND GARNER D WELL ELECTRICAL EQUIPMENT MODERNIZATION PROJECT - APPROVE CAPITAL EXPENDITURE FOR UPGRADES TO GARNER 6
WELL AND GARNER D WELL
Following discussion, it was moved by Board Member Siana and seconded by Board Member Wohlgemuth that the Board of Public Utilities (1) award a contract for the construction of the Garner 6 Well and Garner D Well Electrical Equipment Modernization Project – Bid No. RPU-
BOARD OF PUBLIC UTILITIES
DRAFT MINUTES
MONDAY, DECEMBER 11, 2023, 6:30 P.M.
PUBLIC COMMENT IN-PERSON/TELEPHONE
ART PICK COUNCIL CHAMBER
3900 MAIN STREET, RIVERSIDE, CA 92522
4 7984 to the lowest responsive and responsible bidder, Eco Energy Solutions, Inc. dba High Volt Electric, Simi Valley, in the amount of $359,880; (2) approve the capital expenditure for Work Order No. 2306800 in the amount of $274,000 wh ich includes all design, construction, construction support, contract administration, inspection, and construction change order authority costs for the upgrades to the Garner 6 Well; (3) approve the capital expenditure for Work Order No. 2306799 in the am ount of $266,000 which includes all design, construction, construction support, contract administration, inspection, and construction change order authority costs for the upgrades to the Garner D Well; (4) authorize the City Manager, or designee, to execute construction agreements and any other documents necessary to effectuate the project described herein, as well as the ability to make minor non-substantive changes including changes to each of the work order amounts but not-to-exceed the cumulative total of $540,000 and in accord ance with all purchasing policies; and (5) authorize the City Manager, or designee, to declare the contractor in default and terminate the construction agr eement, if necessary, should the contractor be found in violation of the terms of the contract documents. The motion carried unanimously with Board Member Crohn absent.
BID SUB-866 - PROCUREMENT OF 66KV SWITCHYARD EQUIPMENT AND MATERIAL FOR CASA
BLANCA SUBSTATION EXPANSION
Following discussion, it was moved by Board Member Siana and seconded by Board Member Melendez that the Board of Pu blic Utilities (1) award Bid No . SUB-866 for the procurement of 66kV switchyard equipment and material to One Source, LLC, Oceanside, in the amount of $1,166,081; (2) authorize additional change order authority to One Source, LLC for a not-to- exceed amount of 15 percent or $174,912 of the original contract price for Bid No. SUB-866; and (3) authorize the City Manager, or desi gnee, to execute any documents necessary to effectuate the procurement described herein, as well as the ability to make minor non substantive changes in alignment with all purchasing policies. The motion carried unanimously with Board Member Crohn absent.
BOARD OF PUBLIC UTILITIES' ANNUAL WORK PLAN REVIEW
Following discussion, it was moved by Board Member Melendez and seconded by Board Member Montgomery recommending that the City Council adopt the 2024 Board of Public Utilities’ Annual Work Plan. The motion ca rried unanimously with Board Member Crohn absent.
BOARD MEMBER/STAFF COMMUNICATIONS
SYSTEMATIC REPORTING ON MEETINGS, CONFERENCES, AND SEMINARS BY BOARD MEMBERS
AND/OR STAFF
There were no reports given at this time.
BOARD OF PUBLIC UTILITIES
DRAFT MINUTES
MONDAY, DECEMBER 11, 2023, 6:30 P.M.
PUBLIC COMMENT IN-PERSON/TELEPHONE
ART PICK COUNCIL CHAMBER
3900 MAIN STREET, RIVERSIDE, CA 92522
5 ITEMS FOR FUTURE BOARD OF PUBLIC UTILITIES CONSIDERATION There were no future items requested at this time.
GENERAL MANAGER’S REPORT
Following discussion and without formal motion , the Board of Public Utilities received and ordered filed the General Manager’s reports including: (1) WA-12 Agricultural Service Water Rate report as of October 31, 2023; (2) Water Supply Report for October 2023; (3) Customer Engagement Report updates through October 2023; (4) Riverside Public Utilities Accounts Receivable and Delinquencies as of October 31, 2023; (5) Contracts executed not requiring Board approval as of October 2023; (6) Southe rn California Public Po wer Authority agenda and minutes (7) a list of upcoming City Coun cil and Board meetings; and (8) Electric and Water utility acronyms.
The Board of Public Utilities adjourned at 8:17 p.m.
Respectfully submitted,
___________________________________
DIANA ALEGRIA
Deputy City Clerk