City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 23, 2024 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL
SUBJECT: UPDATE ON NON-SAFETY VEHICLE PROCUREMENT
ISSUE:
Update on non-safety vehicle procurement.
RECOMMENDATIONS:
That the City Council receive an update on the non-safety vehicle procurement.
BACKGROUND:
On June 6, 2023, City Council waived the formal vehicle procurement process and authorized the purchase of new and used non-safety light and medium duty replacement vehicles from various vendors for the City of Riverside Fleet in an amount estimated at $50,000 per vehicle for a total not to exceed amount of $500,000 for a six-month term ending November 30, 2023. Staff was also directed to return to City Council at the end of the term with an update.
DISCUSSION:
During the six-month term, the General Services Department, Fleet Management Division was able to purchase a total of 11 vehicles in the total amount of $496,612.01.
Unit Being Replaced
Using Department
Replacement Reason
New Vehicle
Cost
B1541 – 2007 Honda Civic
General Services – Motorpool
16 years of age with expired CNG tanks
2023 Ford Bronco Sport
$36,075.31
C939 – 2005 Ford F250
RPU – Electric Field Operations
18 years of age with excessive wear and tear
2023 Ford F150
$54,910.81
C940 – 2005 Ford F250
RPU – Electric Field Operations
18 years of age with excessive wear and tear
2023 Ford F150
$54,910.81
C1013 – 2007 Ford Escape
PW – Storm Drain Maintenance
16 years of age with a failing hybrid battery
2023 Ford Bronco Sport
$36,988.81
C1060 – 2008 Ford F250
PW – Solid Waste
15 years of age with excessive wear and tear
2023 Ford F250
$52,904.38
C1089 – 2008 Ford Escape
PW – City Engineering
15 years of age with a failing hybrid battery
2023 Ford Bronco Sport
$39,854.38
C1090 – 2008 Ford Escape
PW – Water Quality Control
15 years of age with a failing hybrid battery
2024 Ford Bronco Sport
$39,941.38
C1209 – 2011 Ford Ranger
General Services – Fleet
12 years of age with excessive wear and tear
2024 Ford Maverick
$27,864.69
C1210 – 2011 Ford F150
RPU – Electric Field Operations
12 years of age with excessive wear and tear
2023 Ford F150
$54,910.81
C1222 – 2011 Ford F250
Airport
12 years of age with excessive wear and tear
2023 Ford F250
$53,252.38
C1297 – 2014 Ford F250
PW – Water Quality Control
Oversized and was reassigned
2023 Ford F150
$44,998.25
Total
$496,612.01
Being able to procure vehicles in a timelier manner has provided various City departments with vehicles needed to accomplish their operational responsibilities.
STRATEGIC PLAN ALIGNMENT:
This item contributes to the City’s Strategic Priority No. 4 Environmental Stewardship and Goal 4.6 – Implement the requisite measures to achieve citywide carbon neutrality no later than 2040.
This item aligns with EACH of the five Cross-Cutting Threads as follows:
Community Trust – This vehicle purchasing waiver was approved by the City Council on June 6, 2023.
Equity – With this vehicle purchasing waiver, the Fleet Management Division was able to purchase vehicles that were readily available for departments that were operating with vehicles that have reached the end of the service life. These new vehicles benefit the entire community.
Fiscal Responsibility – The Fleet Management Division ensured the best price, terms and conditions were negotiate such as Innovation – This purchase authorization provided an innovative solution to allow the Fleet Management Division to acquire the necessary vehicles in a timelier fashion during this time when vehicles have been extremely difficult to acquire.
Sustainability & Resiliency – This action resulted in replacement vehicles for various city departments which meet all South Coast Air Quality Management District requirements and will reduce the carbon footprint.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
Prepared by: Jessica Spiking, Administrative Analyst
Approved by: Carl Cary, General Services Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/Treasurer
Approved as to form: Phaedra A. Norton, City Attorney
Vehicle Purchasing Waiver Update ● Page 2