City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MARCH 12, 2024 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 2, 5, 6, & 7
SUBJECT: MEASURE Z – AWARD BID NO. 7994 FOR THE CONSTRUCTION OF FISCAL YEAR 2022/23 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 2 TO ONYX PAVING COMPANY, INC. OF ANAHEIM, CALIFORNIA, IN THE AMOUNT OF $4,946,000 ISSUE:
Award Bid No. 7994 for the construction of Fiscal Year 2022/23 Arterial and Minor Streets Maintenance, Phase 2 to Onyx Paving, Inc. of Anaheim, California in the amount of $4,946,000.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7994 for Fiscal Year 2022/23 Arterial and Minor Streets Maintenance, Phase 2 to Onyx Paving Company, Inc. of Anaheim, California, in the amount of $4,946,000; and Authorize the City Manager, or designee, to execute the construction contract with Onyx Paving Company, Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receive and track service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the Pavement Management Program and align with the needs expressed by the community.
Every fiscal year, the Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City’s Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in very poor condition.
On December 6, 2022, the City Council received a list of proposed maintenance locations to be completed with the various Fiscal Year (FY) 2022/23 funding sources. Public Works strives to balance these funds equally throughout all Council Wards. The improvements discussed herein were included in the complete project list outlined in the report received by the City Council in December 2022.
DISCUSSION:
On November 2, 2023, Bid No. 7994 for Fiscal Year 2022/23 Arterial and Minor Streets Maintenance, Phase 2 (Project) was posted on PlanetBids to perform the following work at various locations throughout the City (Attachments 1 and 2):
Rehabilitate 2.7 miles on three collector streets including the following:
Cypress Avenue from Crest Avenue to Van Buren Boulevard (1.1 miles) Gramercy Place from La Sierra Avenue to Crest Avenue (1.3 miles) Norwood Avenue from Golden Avenue to La Sierra Avenue (0.3 miles); Rehabilitate 3.7 miles of local and streets within four different neighborhoods; Provide 0.1 miles of slurry preservation on one local street.
Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all rehabilitation locations; Install 0.1 miles of high friction surface treatment on one Arterial street including:
Fourteenth Street from Bermuda Avenue to Sedgwick Avenue; Install new signing and striping throughout as necessary; Install new traffic signal modifications at the following intersections; Orange Street and 10th Street
Canyon Crest Drive and Linden Street
Tyler Street and Indiana Avenue
The City did not schedule a pre-bid job walk. Two questions were submitted from the prospective bidders and one addendum was issued by the City for this advertisement. On December 4, 2023, four bids were received for the construction of the Project (Attachment 3). The lowest responsive bid was from Onyx Paving Company, Inc., in the amount of $4,946,000, which is 12.3% under the Engineer’s Estimate.
Ranking
Bidders Name
Bid Amount
1 Onyx Paving Company, Inc.
$4,946,000.00
2 Hardy & Harper, Inc.
$5,325,000.00
3 All American Asphalt
$5,399,926.00
4 R.J. Noble Company
$6,184,088.72
The Purchasing Manager concurs that the recommended action to award complies with Purchasing Resolution 23914.
STRATEGIC PLAN ALIGNMENT:
This Project aligns with Strategic Priority 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
The Project further aligns with each of the following Cross-Cutting Threads:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City’s roadway network and quality of life for residents and visitors.
Equity – Riverside is supportive of the City's racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress. Public Works strives to improve the City' s roadway network to provide safe and reliable transportation to all areas of the City. Additionally, staff meets with each City Councilmember to discuss goals, budgets, recommendations for street improvements, and obtain feedback on the requests received from their constituents.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City's financial resources while providing quality public services to all. Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program construction projects are always awarded to the lowest responsive bidders.
Innovation – Riverside is inventive and timely in meeting the community's changing needs and prepares for the future through collaborative partnerships and adaptive processes. This project exemplifies established methods of street improvements.
Sustainability & Resiliency – Riverside is committed to meeting the needs of the present without compromising the needs of the future and ensuring the City's capacity to persevere, adapt, and grow during good and difficult times alike. The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $4,946,000. Sufficient funds are budgeted and available in the Measure Z Capital Fund, Pavement Rehab & Pedestrian Facilities Project account number 9902709-470734. The estimated total project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 1.
Table 1 – Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$189,000
Construction Contract
$4,946,000
Construction Contingencies
$150,000
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Consultant’s Panel) $165,000
Total
$5,450,000
Prepared by: Ed Lara, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Project Location List
Bid Award Recommendation
Presentation
Award Bid 7994 ● Page 2