Complete
RFP, RFQ, Bids
or provide
exception
Once purchase order is issued,
work may begin and
product may be purchased
Department forwards
copy to outside party
AGREEMENT PROCESS
FLOW CHART
NO CITY COUNCIL ACTION REQUIRED
City Attorney finalizes agreement/contract
and forwards to Department
City Clerk
attests
City Clerk forwards electronic copy of
executed document to Department
City Clerk obtains City
Manager’s signature
City Clerk verifies insurance,
business tax, bonds
Department obtains
outside party signatures
and insurance then
forwards insurance to
Risk Management
Department
completes
Department Head
approval form
and attaches to
agreement/contract
Department obtains CFO
signature, if required
Department returns original
contract/agreement to City
Attorney
City Attorney approves agreement/contract as to form
and forwards original document to City Clerk
City Clerk retains
original document
Department forwards request for City
Attorney Services to prepare documents
Department
submits
purchasing
concurrence
request and draft
report into the
Hive
City ClerkDepartmentRFP, RFQ, Bids City Attorney
Complete
RFP, RFQ, Bids
or provide
exception
Once purchase order is issued,
work may begin and
product may be purchased
City Council
approves contract/
agreement
City Attorney finalizes agreement/contract
and forwards to Department
Department forwards request City Attorney
Services to prepare agreement/contract
Department forwards
copy to outside party
CITY COUNCIL ACTION REQUIRED
City Attorney approves as to form
and forwards original document
to City Clerk
Department submits purchasing approval and City Council report and submits into Legistar City Clerk attaches
agreement/contract
to City Council report
Department
obtains outside
party signatures
and insurance
then forwards
insurance to Risk
Management
Department
completes
Department Head
approval form
Department obtains CFO
signature, if required
Department returns original
contract/agreement to City
Attorney
City Clerk
attests
City Clerk forwards electronic copy of
executed document to Department
City Clerk obtains City
Manager’s signature
City Clerk verifies insurance,
business tax, bonds
City Clerk retains
original document
City Clerk City CouncilDepartmentRFP, RFQ, Bids City Attorney Department
submits
purchasing
concurrence
request and draft
report into the
Hive