1 RESOLUTION NO. 24076
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERSIDE,
CALIFORNIA, ESTABLISHING RULES OF PROCEDURE AND ORDER OF 3 BUSINESS FOR THE CITY COUNCIL OF THE CITY OF RIVERSIDE AND 4 RELATED FUNCTIONS AND ACTIVITIES AND RESCINDING ALL PRIOR ACTIONS TAKEN THERETO, AND REPEALING RESOLUTION NO. 23976. 5 WHEREAS, it is the intent and desire of the City Council to conduct its business in an 6 7 orderly and fair manner; and
WHEREAS, there are certain basic rights of due process and opportunity to address issues 8 9 with equity, fairness, and equal protection of the law; and WHEREAS, certain parliamentary procedures have been found to be useful in order to 10 11 assure that the communication and process of government are fair, reasonable, and just; and 12 WHEREAS, the City has a duty to proceed with the business of government in an efficient 13 and orderly fashion; and
14 WHEREAS, the City Council desires to establish uniform norms and procedures in order 15 to accomplish these goals.
16 BE IT RESOLVED by the City Council of the City of Riverside as follows:
17 That the following shall be the Rules of Procedure and Order of Business of the City 18 Council and shall govern all proceedings of the City Council therein described, subject to the 19 exceptions and deviations provided for in these rules. 20 Violation of these rules shall not be construed as a penal offense, excepting that breach of the peace or willful failure to comply with the lawful orders of the City Council or its presiding 21 officer shall be punishable as misdemeanors under applicable law. The City Council retains the 22 23 authority to take appropriate action to enforce these rules amongst its members including, but not 24 limited to, the inherent power of censure.
I
25 AUTHORITY
26 27 The Charter of the City of Riverside, Section 412, provides that the City Council may establish, and uniformly apply rules for the conduct of its proceeds. By accordance with said 28 authority, and when not in conflict with the Charter of the City of Riverside and the Constitution City Attorney sUmnce
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1 1 and laws of the State of California, the following set of rules shall be in effect upon adoption by 2 the City Council and until such time as they are amended or new rules adopted in the manner 3 hereinafter provided and shall prevail to govern the conduct of the proceedings and order of 4 business of the City Council of the City of Riverside. The City Attorney, or designee, shall serve 5 in an advisory capacity to procedural rules for the City. Final rulings on parliamentary 6 procedures shall be made by the Presiding Officer and may be appealed to the City Council with a supermajority of at least five affirmative votes.
8 II
9 ACT IN THE PUBLIC INTEREST
10 A. The City Council and staff shall recognize that stewardship of the public interest must be 11 the primary concern.
12 The City Council will work for the common good of the people of Riverside. 13 C. The City Council will assure fair and equal treatment of all persons, claims and 14 transactions coming before the City Council and Boards and Commissions. 15 IlI
16 ADVOCACY
17 A. The City Council shall represent the official policies or positions of the City Council when 18 designated as delegates for this purpose.
19 B. When representing their individual opinions and positions, City Council members shall 20 explicitly state they do not represent the City Council of the City, nor will they allow the 21 inference that they do.
22 IV
23 DUTIES
24 DUTIES OF MAYOR; MAYOR PRO TEMPORE
25 The Mayor shall be the presiding officer at all meetings of the City Council and shall have 26 a voice in all its proceedings but shall not vote except for appointments to City Boards & 27 Commissions or to break a City Council tie-vote which exists for any cause. The Mayor shall be 28 the official head of the City for all ceremonial purposes. The Mayor shall have the primary but City Attorney surce
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2 1 not exclusive responsibility for interpreting the policies, programs and needs of the city 2 government to the people, and of informing the people of any major change in policy or program. 3 The Mayor shall advise the City Council on all matters of policy and public relations and perform 4 such other duties as may be prescribed by the City Charter. At any time before the adjournment 5 of a meeting, the Mayor may, by public declaration spread upon the minutes of the meeting, veto 6 any formal action taken by vote of the City Council including any ordinance or resolution, except 7 an emergency ordinance, the annual budget or an ordinance proposed by initiative petition. 8 Thereupon, pending the vote to override the veto as herein provided, such ordinance, resolution or 9 action shall be deemed neither approved nor adopted. The Mayor shall, no more than twenty days 10 following the veto, provide to Council members, in writing, reasons for the Mayor's veto. If the 11 Mayor fails to provide a written veto message within the time allotted, the original action of the 12 City Council shall stand. At any regular or adjourned meeting held not less than thirty days, nor 13 more than sixty days after veto the City Council shall reconsider such ordinance, resolution or 14 action and vote on the question of overriding the veto. Five affirmative votes shall be required for 15 its adoption or approval. The Mayor shall have no right to veto the veto override of any 16 ordinance, resolution or action.
17 In the absence of the Mayor, the Mayor Pro Tempore shall assume the duties of the 18 Mayor. The Mayor Pro Tempore shall be appointed from members of the City Council on the 19 following ward rotational basis with each member serving for a term of six months: Ward 7, 20 Ward 6, Ward 5, Ward 4, Ward 3, Ward 2, and Ward 1 or as otherwise determined by the City 21 Council. In the event the Mayor and Mayor Pro Tempore are absent, the Councilmember last 22 serving as Mayor Pro Tempore shall be assigned said role. The Mayor Pro Tempore shall 23 conduct the City Council meetings and shall vote only as a member of the City Council, not as 24 Mayor Pro Tempore. In the event of a tie-vote, the Mayor Pro Tempore shall not have a tie- 25 breaking vote and the City Council vote shall be recorded as a negative or "nay" vote. The Mayor 26 Pro Tempore shall not have the power to veto acts of the City Council. 27 In addition to the duties enumerated above, the Mayor Pro Tempore shall be responsible 28 for the coordination of any special or annual evaluation of the City Manager, City Attorney or the City Attorney sUmnce
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3 1 City Clerk. Said responsibility may include but not be limited to the distribution, collection and 2 tabulation of any written evaluations; and the calendaring of any closed session during which time 3 the evaluations shall be conducted.
4 The Mayor Pro Tempore shall also use their best efforts to participate in the agenda- 5 setting meeting, as set forth in Article IX(D) below, preceding each City Council meeting. 6 B. DUTIES OF MAYOR AND COUNCIL MEMBERS
7 Promptly at the hour set by law on the date of each regular meeting, the Mayor and 8 Councilmembers shall take their regular stations in the Art Pick Council Chamber and the 9 business of the City Council shall be taken up for consideration and disposition. 10 C. MOTIONS TO BE STATED BY PRESIDING OFFICER
11 When a motion is made, it shall be stated by the presiding officer or the City Clerk before 12 debate.
13 DECORUM
14 While the City Council is in session, the members must preserve order and decorum, and a 15 member shall not, by conversation or otherwise, delay or interrupt the proceedings or the peace of 16 the City Council nor disturb any member while speaking, nor refuse to obey the orders of the City 17 Council, or the presiding officer, except as otherwise herein provided 18 During City Council and Standing Committee meetings noticed and open to the public 19 pursuant to the Brown Act, the use of Electronic Communication System Devices by members is 20 discouraged with limited access.
21 E. VOTES REQUIRED TO TAKE ACTION
22 Unless a higher vote is required by provisions of the City Charter, the affirmative votes of 23 at least four members of the City Council shall be required in order for the City Council to act on 24 an item of business or the adoption of any ordinance or resolution, or for the making or approving 25 of any order for the payment of money.
26 Any ordinance declared by the City Council to be necessary as an emergency measure as 27 hereinafter defined may be introduced and adopted at one and the same meeting if passed by at 28 least five affirmative votes.
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4 1 At any meeting after the adoption of the City's budget, the City Council may amend or 2 supplement the budget by motion adopted by the affirmative votes of at least five members so as 3 to authorize the transfer of unused balances appropriated for one purpose to another purpose or to 4 appropriate available funds not included in the budget. 5 F. VOTING DISQUALIFICATION
6 Neither the Mayor nor any Council member who is disqualified shall vote upon the matter 7 on which the member is disqualified. Any member shall openly state that they are recusing 8 themselves because of a disqualifying financial or other conflict of interest. The Mayor or any 9 councilmember who is disqualified due to a financial interest shall publicly identify the financial 10 interest in detail sufficient to be understood by the public except that disclosure of the exact street 11 address of a residence is not required. As to any other conflict of interest, the member's 12 determination may be accompanied by an oral or written disclosure of such conflict of interest. A 13 member who is disqualified by a conflict of interest in any matter shall not remain in the 14 member's chair during the discussion and vote on such matter unless the matter has been placed 15 on the consent agenda.
16 G. PARTICIPATION ON NON-PROFIT BOARDS OF DIRECTORS AND CONFLICTS 17 OF INTEREST
18 It shall be the policy of this Council that the Mayor and members of the City Council 19 should not serve as members of the board of directors of a non-profit corporation which is 20 receiving or will be reasonably likely in the future to seek and/or receive funding from the City of 21 Riverside so as to avoid any appearance of a conflict of interest. 22 In the event that the Mayor and/or a member of the City Council serves as a non- 23 compensated member of the board of directors of a non-profit corporation, then a contract may be 24 made between the City of Riverside and the non-profit corporation provided that:
25 • The public official discloses his/her participation on the non-profit corporation's 26 board of directors to the City Council at the time the City Council is considering the contract with 27 the non-profit corporation;
28 City Attorney sUmnce
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5 1 • The public official's interest as a member of the non-profit corporation's board of 2 directors is noted in the official minutes of the City Council meeting; and 3 • The public official disqualifies themselves from any vote, deliberation or influence 4 on the matter before the City Council.
5 Furthermore, if it is determined based upon a factual analysis that the Mayor or a City 6 Council member serves as a non-compensated member of the board of director of a non-profit corporation, and that the non-profit supports functions of the City as one of its primary purposes, 8 then the public official is determined to have a "non-interest" and may therefore participate in the 9 deliberation and vote on the matter before it. However, the public official's interest as a member 10 of the non-profit corporation's board of directors must be noted in the official minutes of the City 11 Council meeting.
12 Further, the City Manager, City Attorney and City Clerk shall not serve as a member of 13 the board of directors of a non-profit corporation which is receiving or will be reasonably likely in 14 the future to seek and/or receive funding from the City of Riverside so as to avoid any appearance 15 of a conflict of interest.
16 H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER CONSIDERATION OF 17 PENDING OR CONTEMPLATED MATTERS
18 Open Mind. The Mayor and Councilmembers will make every effort not to pledge or 19 promise to vote in any particular manner on any matter pending before it. 20 V
21 ROLE OF THE MAYOR AND CITY COUNCIL
22 MAYOR AND CITY COUNCIL CONDUCT IN GENERAL
23 The Mayor and Councilmembers shall treat everyone with courtesy. 24 2. Inappropriate behavior is derogatory and damages the perception of the City. 25 3. While the City Council is in session the Mayor, Councilmembers and City staff 26 shall preserve strict order and decorum. Neither the Mayor nor any Councilmember shall delay or 27 interrupt the proceedings of the City Council or interrupt any member while speaking. 28 City Attorney sUmice
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6 1 4. Councilmembers should use the speaker sequencing system to indicate to the 2 presiding officer that they want to speak. The presiding officer will acknowledge them before 3 they begin speaking.
4 5. Any Councilmember shall have the right to express dissent from, or protest to, or 5 comment upon, any action of the City Council.
6 6. Once a vote is taken on an issue, Councilmembers will support the law made by the City Council. If a Councilmember wants an issue to be reconsidered, he/she will make a 8 motion to reconsider as provided for in Section XII of these Rules of Procedure. When possible, 9 the City Council should attempt to reach consensus on an issue. When this is not possible, the 10 majority vote shall prevail. However, the City Council shall respect the opinion of the minority. 11 The Mayor and City Council shall publicly share substantive information, which 12 they may have received from sources outside the public decision-making process that is relevant 13 to a matter under consideration by the City Council. 14 Allow for everyone's opinion to be heard and respected, even if they do not win 15 the vote or prevail on the issue. Strive for a win-win situation by respecting diverse opinions. 16 9. Councilmembers will allow room for dialogue. When discussing an agenda item, 17 the City Council will allow the opportunity to dialogue with each other to build consensus on an 18 item.
19 10. Any member of the City Council may move to require the presiding officer to 20 enforce the rules and an affirmative vote of a majority of Council members present shall be 21 required to do so.
22 B. MAYOR AND CITY COUNCIL CONDUCT WITH ONE ANOTHER
23 The Mayor and City Council will value each other's time. 24 2. All Councilmembers have the opportunity to speak and agree to disagree. 25 3. The City Council will avoid negative comments that could offend other 26 Councilmembers during public meetings, in the press, or any other time. 27 4. The City Council will practice civility and decorum in discussions and debate. 28 City Attorney sUmnce
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1 The presiding officer has an affirmative duty to maintain order. The City Council 2 will honor the role of the presiding officer in maintaining order. 3 MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH STAFF 4 1. Mayor and Councilmembers should always feel free to speak directly with the City 5 Manager on matters of interest or concern to them.
6 2. The Mayor, City Council, City Manager and City Staff shall respect and adhere to 7 the City's form of government, which is a Charter City operating under a Council-Manager form 8 of government, with the City Council acting as the legislative body of the City. The City Council 9 is the visionary policy maker and the staff is responsible for implementation of City Council 10 policies.
11 3. The City Council directs the City Manager to implement City Council policy 12 decisions through the administrative functions of the City. 13 4. The Mayor and City Council shall treat staff professionally. 14 ini When possible, the Mayor and City Council should attempt to seek answers to 15 questions on an item on the agenda, from the City Manager, City Attorney, City Clerk or 16 Department/Division Head prior to the meeting.
17 6. The Mayor and Councilmembers will not get involved in personnel issues except 18 during a closed session where personnel issues may be discussed or as otherwise appropriate 19 concerning the City Manager, City Attorney, City Clerk or other staff appointed by the City 20 Council. This includes hiring, firing, promoting, disciplining, and all other forms of personnel 21 matters.
22 If a Councilmember is unhappy about a department or an employee he/she may 23 discuss the situation with the City Manager, Assistant City Manager, or the City Attorney or City 24 Clerk as appropriate.
25 D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC
26 1. The Mayor and City Council will make the public feel welcome. 27 The Mayor and City Council shall not be partial, prejudiced or disrespectful 28 toward the public.
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8 1 The Mayor and City Council should not make snappy, sarcastic comments to the 2 public or to each other.
3 The Mayor and City Council shall treat members of the public equally. 4 The Mayor and City Council members shall make no promises to the public on 5 behalf of the City Council.
6 6. The Mayor and City Council shall not argue with members of the public. 7 7. The Mayor and City Council shall listen courteously and attentively to all public 8 comments before the City Council.
9 E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES 10 The Mayor and City Council shall be clear about representing the City or personal 11 interests to members of other agencies.
12 2. The Mayor and City Council shall project a positive image of the City when 13 dealing with other agencies.
14 3. The Mayor and individual Councilmembers can lobby or discuss with other 15 legislators, government officials or developers issues that have been adopted by the City Council 16 or are City Council policy; they should not represent themselves as the City if it is only an 17 individual issue.
18 4. The Mayor and City Council shall show tolerance and respect for other agencies' 19 opinions and issues and agree to disagree with them when necessary. 20 F. MAYOR AND CITY COUNCIL CONDUCT WITH BOARDS AND COMMISSIONS 21 The Mayor and City Council work through the board/commission chairs. 22 2. The Mayor and City Council shall treat all members of Boards and Commissions 23 with appreciation and respect.
24 3. It has been the practice of the Mayor and City Council not to participate in Board 25 and Commission meetings for the purpose of, and to avoid perception of, influencing the outcome 26 of said meetings.
27 28
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9 1 G. COUNCIL CONDUCT WITH STANDING CITY COUNCIL COMMITTEES 2 1. Government Code section 54952.2 defines a meeting of the legislative body of the 3 City of Riverside and provides certain limitations on the attendance of its members. 4 2. A member of the City Council, who is not a member of the standing committee, 5 may attend an open and noticed meeting of the standing committee of the City Council, provided 6 that they attend only as observers and do not participate in any discussion. 7 H. MAYOR AND CITY COUNCIL CONDUCT WITH THE MEDIA
8 1. The Mayor and City Council shall never go "off the record", discuss information 9 pertaining to closed sessions, personnel, litigation or acquisition of property items, when dealing 10 with the media. Providing background information is acceptable. 11 I. OBTAINING THE FLOOR
12 1. Any member of the City Council wishing to speak must further obtain the floor by 13 being recognized by the presiding officer. The presiding officer must recognize any 14 Councilmember who seeks the floor when appropriately entitled to do so. 15 With the concurrence of the presiding officer, a Councilmember holding the floor 16 may address a question to another Councilmember and that Councilmember may respond while 17 the floor is still held by the Councilmember asking the question. A Councilmember may opt not 18 to answer a question while another Councilmember has the floor. 19 VI
20 ROLE OF CITY STAFF
21 A. City staff will provide written analysis and information on all agenda items prior to the 22 meetings. Additionally, a copy of the materials, including technical reports will be available to 23 the public.
24 B. Staff will be available to answer questions of the City Council prior to and during City 25 Council meetings.
26 Staff will respond to questions from the public during City Council meetings when 27 requested to do so by the Mayor, City Council, or City Manager. 28 D. Staff will not argue with the public or the City Council.
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10 1 During City Council meetings staff shall turn off or switch any electronic equipment such 2 as pagers and cellular telephones to a silent mode.
3 F. Councilmembers and staff who participate in meetings with outsiders should be apprised 4 of any follow-up correspondence to that party, particularly if there is some controversy; the City 5 Manager and all Councilmembers should get copied on all correspondence. 6 G. Staff will remain objective on issues. Staff should not be an advocate for issues unless so 7 directed by the City Council. Rather, they should promote or assist the efforts of the City 8 Council.
9 H. Staff will inform the City Council as soon as possible of upcoming issues, particularly 10 issues that will impact the City significantly and may be coming before City Council on short 11 notice.
12 I. Staff will provide each Councilmember with written notification of any meetings or 13 discussions relative to any development project in the Councilmember's respective ward. Each 14 Councilmember may, at their option, follow up with staff regarding the details of the project and 15 any policy issues that may be coming before the City Council. 16 J. If only one or two Councilmembers feel something is controversial or a "hot" issue and it 17 may be coming before the City Council, the City Manager will inform the Mayor and the 18 Councilmembers whose ward the issue concerns.
19 K. The City Manager will advise management to become aware of and sensitive to 20 potentially political or controversial issues coming before the City Council. 21 L. City staff will implement all City Council policies as directed by the City Manager; staff 22 will not implement any actions for the City without prior approval of the City Council and City 23 Manager.
24 VII
25 ROLE OF THE PUBLIC
26 A. Members of the public attending the City Council meetings are requested to observe the 27 same rules and decorum applicable to the City Council and staff. 28 City Attorney s Unce
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1 B. All speakers must approach the podium when recognized by the presiding officer. 2 Members of the public shall only speak from the podium. 3 Members of the public shall turn off or switch any electronic equipment such as pagers 4 and cellular telephones to a silent mode while attending a City Council meeting. 5 If a member of the public desires to provide written correspondence (11 copies 6 recommended) to the City Council, all such materials shall be given directly to the City Clerk 7 prior to the meeting, or if during the course of the meeting, the materials shall be given to the City 8 staff on the dais. At no time shall the public enter the well to provide the materials directly to members of the City Council.
10 VIII
11 MEETINGS
12 CALL TO ORDER - PRESIDING OFFICER
13 The Mayor, or in the Mayor's absence the Mayor Pro Tempore, shall take the chair at the 14 hour appointed for the meeting and shall immediately call the City Council to order. Upon the 15 arrival of the Mayor, the Mayor Pro Tempore shall immediately relinquish the chair at the 16 conclusion of the business presently before the City Council. 17 B. MEETING ATTENDANCE
18 Before the City Council proceeds with the business before it, the City Clerk shall enter 19 into the minutes the names of the Mayor and those Councilmembers present. The later arrival of 20 any absentee shall also be entered into the minutes. 21 C. QUORUM CALL
22 During the course of the meeting, should the presiding officer note a City Council quorum 23 is lacking, the presiding officer shall call this fact to the attention of the City Clerk. The presiding 24 officer shall issue a quorum call. If a quorum has not been restored within two minutes of a 25 quorum call, the Chair may declare a recess for a reasonable period of time in order to reestablish 26 a quorum or the meeting shall be deemed automatically adjourned. 27 28
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12 1 D. CITY COUNCIL MEETING SCHEDULE
2 Regular meetings of the City Council shall be held in the Art Pick Council Chamber, 3900 3 Main Street, Riverside, California, on the first four Tuesdays of each month. There shall be no 4 meeting on the fifth Tuesday of the month. As general policy, the City Council will cancel any 5 meetings the Tuesday following a legal Monday holiday, the week of Thanksgiving, and the week 6 of Christmas through the first of the year.
7 For the months of July, August and September, meetings shall occur on the first and third 8 Tuesdays of the month. For the months of April, June, and October, meetings shall occur the 9 second, third, and fourth Tuesday of the month.
10 Regular meetings of the City Council are held in an afternoon session and/or evening 11 session. Afternoon sessions may commence at approximately 1:00 p.m. or 3 p.m. Evening 12 sessions shall begin at approximately 6:15 p.m. One meeting each month shall be reserved for 13 City Council workshops. City Council meetings may be canceled for lack of agenda items. 14 The appointed hours noted herein are set forth for the convenience of the City Council and 15 are subject to change.
16 ADJOURNED MEETINGS
17 The City Council may adjourn any regular, adjourned regular, special or adjourned special 18 meeting to a time and place specified in the order of adjournment as permitted by law and in 19 compliance with Chapter 4.05 of the Riverside Municipal Code. 20 SPECIAL MEETINGS
21 The Mayor or a majority of the City Council may call a special meeting by providing 22 notice five (5) days in advance of the meeting to the Mayor, all members of the City Council, to 23 all media outlets, and to persons having requested notification pursuant to State law. 24 CLOSED SESSIONS
25 The City Clerk or his/her designee shall attend each closed session of the City Council and 26 keep and enter in a minute log a record of topics discussed and decisions made at the meeting. In 27 the event of a closed session concerning personnel matters conducted in conformance with 28 California Government Code section 54957, the Mayor Pro Tempore or his/her designee shall City Attorney sUmnce
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13 1 enter in a minute log a record of the topics discussed and decisions made at the meeting. The 2 minute log is not a public record subject to inspection pursuant to the California Public Records 3 Act (California Government Code section 6250 et seq.), and shall be kept confidential. The 4 minute log/audio shall be available only to members of the legislative body or, if a violation of 5 California Government Code sections 54950 through 54962 is alleged to have occurred at a 6 closed session, to a court of general jurisdiction wherein the local agency lies. 7 All proper matters discussed during closed sessions shall be private and confidential, and 8 the disclosure by any person of the topics or details of such matters is expressly prohibited. If a 9 Councilmember feels it is necessary, then preliminary notes may be taken which should not be 10 kept as the Councilmembers permanent records. All closed session information, verbal or 11 written, is confidential and private.
12 H. EMERGENCY MEETINGS.
13 In the case of an emergency situation involving matters upon which prompt action is 14 necessary due to the disruption or threatened disruption of public facilities, the City Council may 15 hold an emergency meeting without complying with either the 24-hour notice requirement or the 16 24-hour posting requirement of Section 54956 or both of the notice and posting requirement. 17 Each local newspaper of general circulation and radio or television station that has 18 requested notice of special meetings pursuant to Section 54956 shall be notified by the presiding 19 officer of the legislative body, or designee thereof, one hour prior to the emergency meeting, or, 20 in the case of a dire emergency, at or near the time that the presiding officer or designee notifies 21 the members of the City Council of the emergency meeting. This notice shall be given by 22 telephone and all telephone numbers provided in the most recent request of a newspaper or station 23 for notification of special meetings shall be exhausted. In the event that telephone services are 24 not functioning, the notice requirements of this section shall be deemed waived, and the 25 legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, 26 or television stations of the fact of the holding of the emergency meeting, the purpose of the 27 meeting, and any action taken at the meeting as soon after the meeting as possible. 28 During an emergency meeting, the City Council may meet in closed session pursuant to City Attorney sUmnce
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14 1 Section 54957 if agreed to by a two-thirds vote of the members of the City Council present, or, if 2 less than two-thirds of the members are present, by an unanimous vote of the members present. 3 All special meeting requirements, as prescribed in Section 54956 shall be applicable to an 4 emergency meeting, with the exception of the 24-hour notice requirement. 5 The minutes of an emergency meeting, a list of persons who the presiding officer of the 6 City Council, or designee of the City Council, notified or attempted to notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten days in a 8 public place as soon after the meeting as possible.
I. TELECONFERENCED MEETINGS
10 The City Council may elect to use teleconferencing for meetings pursuant to Section 11 54953.
12 IX
13 AGENDA
14 A. DECLARATION OF POLICY
15 No ordinance, resolution, or item of business shall be introduced or acted upon before the 16 City Council at its meeting without it having been published on the agenda of the meeting and 17 posted in accordance with Riverside Municipal Code Title 4 and California Government Code 18 section 54954.2(a) as the same now exist or hereafter amended. Exceptions to this rule are 19 limited to those provided by State law and matters of business remaining uncompleted from a 20 regular meeting.
21 B. DEFINITIONS
22 For purposes of this section, the terms listed herein shall be defined as follows:
23 "Agenda Item" means an item placed on the agenda irrespective of location (save 24 and except for matters raised under Public Comment) to be transacted or discussed by the City 25 Council. For purposes of this Section, any quasi-judicial appeals shall be considered action items 26 in accordance with California Government Code section 54952.6 as the same now exists or 27 hereafter may be amended.
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15 1 Each agenda item shall contain a brief general description of each item of business to be 2 transacted or discussed at the meeting in accordance with California Government Code section 3 54954.2 as the same now exists or hereafter may be amended, whether the matter is to be 4 presented in Closed Session, on the Consent Calendar, the Discussion Calendar, the Public 5 Hearing Calendar, or such other time as may be scheduled. 6 Each agenda item shall be supported by all relevant documentation, which may include but not be limited to the following as applicable:
8 a. The need therefore and the department or departments involved or affected 9 thereby;
10 b. Recommendation of the City Manager, if applicable; 11 c. Comments of the City Attorney, if the item involves legal issues; 12 d. Past City Council actions or practices, if any, relating to such matter; 13 Past legislative history or hearings, if any;
14 f. Financial benefits or costs which would accrue to the City as a result of the 15 recommended action;
16 g. For awards of contracts, the contracts shall be prepared and presented; 17 h. If funds are requested, the budgetary source of funds; 18 i. Person or persons to contact for further information; 19 j. Estimated balances shall be included for appropriations from General Fund 20 Contingency Reserve and supplemental appropriations from fund balance. 21 2. "Agenda" means the compilation of the descriptive titles of agenda items 22 submitted to the City Clerk, arranged in the sequence established in Section IX.E. hereof. 23 3. "Packet" means the Agenda and all supporting documentation. 24 4. "Emergency Situation" means both of the following:
25 a. An emergency, which shall be defined as a work stoppage, crippling 26 activity, or other activity that severely impairs public health, safety, or both, as determined by a 27 majority of the members of the City Council.
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16 1 b. A dire emergency, which shall be defined as a crippling disaster, mass 2 destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and 3 significant that requiring a legislative body to provide one-hour notice before holding an 4 emergency meeting may endanger the public health, safety, or both, as determined by a majority 5 of the members of the City Council.
6 " Continued Items" means items uncompleted from a prior agenda of a City 7 Council meeting.
8 PROCEDURE FOR BRINGING MATTERS BEFORE CITY COUNCIL
9 Persons Who May Place Matters On The Agenda
10 Except for matters pending before any committee, commission or other advisory body of 11 the City or the City Council, matters pertinent to and within the jurisdiction of the City may be 12 placed on the agenda by the Mayor, any Councilmember, the City Manager, City Attorney or City 13 Clerk.
14 Scheduling Public Hearings Mandated By State, Federal or Local Statute. 15 The City Clerk may schedule a public hearing at any available time and date in those cases 16 where State, Federal or local statute mandates the City Council hold a public hearing. 17 Submission of Agenda Items.
18 Except for Continued Items, as a condition to placing an item on the Council's agenda, by 19 the Mayor, any Councilmember, the City Manager, the City Attorney or the City Clerk, a City 20 Council report should be prepared and submitted to the City Clerk not later than 12:00 p.m. of the 21 fifteenth (15"') day prior to each regular City Council meeting at which the item shall be heard. 22 4. Preparation of the Packet.
23 Not later than twelve (12) days prior to each regular City Council meeting, the City Clerk 24 shall prepare the packet. No item shall be considered by the City Council if not included in the 25 packet, except as provided in section 4.05.050 of the Riverside Municipal Code. 26 Posting of Agenda.
27 The City Clerk shall post the agenda of each City Council Regular or Adjourned Regular 28 Meeting at least twelve (12) days in advance of said meeting in a location that is freely accessible City Attorney sUmnce
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17 1 to members of the public. The City Clerk shall maintain an affidavit indicating the location, date 2 and time of posting each agenda.
3 6. Distribution of the Packet.
4 Not later than noon eleven (11) days prior to each regular City Council meeting, the City 5 Clerk shall distribute the paper packet to the Mayor, each member of the City Council, the City 6 Manager and the City Attorney. Eleven (11) days prior to each regular City Council meeting, the City Clerk shall distribute the paper packet to the designated department directors, and such 8 other persons or institutions as the City Clerk shall deem necessary or appropriate. Paper or 9 electronic copies of the packet shall be made for the news media and such other organizations, 10 agencies, institutions or persons as may wish to subscribe to receipt thereof, and the City Clerk 11 will make the packet available electronically on the City's webpage. 12 Failure to Meet Deadlines. Refer to Title 4 of the Riverside Municipal Code. 13 14 D. AGENDA-SETTING MEETING
15 The City Council agenda-setting meeting normally takes place on Wednesdays, 16 and sets the following two City Council agendas, but can be rescheduled, if necessary. 17 2. The members include the Mayor, Mayor Pro Tem, City Manager, City Attorney, 18 City Clerk, and Assistant City Managers. In the event that any of these representatives cannot 19 attend the meeting, they may send a representative in their place. 20 3. The City Clerk, as the City official who manages and publishes the agenda, shall 21 serve as the chairperson.
22 The role of the Mayor and Mayor Pro Tem, in addition to collaborating as team 23 members with executive management to set the agenda, is to track City Councilmembers' referred 24 items and ensure they are placed on the agenda. If an item is not addressed in the timeframe 25 noted, the Mayor Pro Tem will provide written notification to the City Councilmember(s) who 26 made the referral. The City Clerk's Master Meeting Calendar will be used as the tracking tool. 27 5. When a City Councilmember refers an item to be placed on the agenda, a 28 timeframe must be included. It will include the Councilmember's name, and the specific type of City Attorney sUmnce
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18 1 item requested (action vs. discussion). City Council items should always be considered a priority 2 for scheduling.
3 6. Any City Councilmember may attend at the invitation of the Mayor Pro Tem 4 (provided it does not violate quorum rules).
5 E. CONSENT CALENDAR
6 There shall be a consent calendar on all regular meeting agendas on which shall be included those matters which the Mayor, Councilmembers, and City Manager deem to be routine 8 in nature and not likely to be subject to debate or inquiry. 9 All items for presentation on the consent calendar shall conform to the format, guidelines 10 and deadlines set out in Section B, above. On any matter not requiring immediate action, 11 Councilmembers are encouraged to utilize a Motion to Postpone to a Time/Date Certain, as 12 opposed to a Motion to Table the matter, in order to have substantive issues addressed further. 13 It is the policy of the City Council that Councilmembers wishing to ask questions 14 concerning consent calendar items should ask questions of the City Manager or staff person who 15 submitted the report prior to the City Council meeting so that the need for discussion of consent 16 calendar items can be minimized.
17 F. AGENDA SEQUENCE AND ORDER OF BUSINESS
18 The City Council agenda is to be arranged in the following order and sections:
19 a. Workshops or Discussion Calendar.
20 b. Joint session of the City Council and all other related agencies meeting to 21 receive public comment from the public regarding closed session agenda items, or matters within 22 the jurisdiction of any such governing bodies.
23 c. Legislative report.
24 d. Closed Sessions.
25 e. Public Hearings/Land Use Appeals.
26 f. Brief reports on conferences, seminars and regional events; Ward updates; 27 Council comments; and announcements of upcoming events. 28 City Attorney sUmnce
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19 1 g. Ceremonial Matters shall be limited to no more than three presentations 2 during a City Council meeting.
3 h. Public Comments from the audience regarding consent calendar items or 4 matters within the jurisdiction of the City. Public comment for afternoon sessions starting at 1:00 5 p.m. may occur at any time after 1:00 p.m. Public comment for afternoon sessions starting at 3:00 6 p.m. may occur at any time after 3:00 p.m. Public Comment during an evening session may commence at any time after 6:15 p.m. To the extent the agenda states a specific time for public 8 comment, the times are approximate and may be adjusted by the presiding officer to ensure an 9 effective and efficient business meeting of the City Council. Public Comment may be provided 10 in-person/telephonically or prior to the meeting by email/e-comment. 11 i. Consent Calendar.
12 Removal of items from the Consent Calendar, shall be followed by one motion for action 13 on uncontested Consent Calendar Items. Removed consent items will be discussed immediately 14 after the Discussion Calendar.
15 Discussion Calendar.
16 k. Pulled consent calendar items, if any.
17 1. Mayor/Councilmember Communications.
18 m. Adjournment.
19 20 CONDUCT OF MEETING
21 ORDER OF DISCUSSION
22 The order of discussion after introduction of an item by the presiding officer will be as 23 follows:
24 1. Generally
25 a. Staff comments, information and reports, followed by questions from the 26 Mayor and Councilmembers.
27 b. Public comments and information followed by questions from the Mayor 28 and Councilmembers.
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20 1 C. City Council discussion, motion and action.
2 Public Hearings
3 a. Staff comments, information and reports, followed by questions from the 4 Mayor and Councilmembers.
5 b. Public comments and information followed by questions from the Mayor 6 and Councilmembers.
C. Closure of public hearing.
8 d. Mayor and Council discussion, motion and action.
9 3. Appeals/Quasi-Judicial Hearings.
10 a. Staff comments, information and reports followed by questions from the 11 Mayor and Councilmembers.
12 b. Appellant/proponent comments, information and reports followed by 13 questions from the Mayor and Councilmembers.
14 c. Public comments, information and reports from others wishing to speak on 15 the item followed by questions from the Mayor and Councilmembers. 16 d. Closing statements by appellant/proponent limited to addressing comments 17 made in opposition.
18 e. Closure of public testimony.
19 f. Mayor and City Council discussion, motion and action. 20 Once the agenda item is placed before the City Council for discussion, motion and action, 21 no staff member nor member of the public shall be allowed to address the City Council without 22 the consent of the City Council.
23 B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION
24 The Mayor, any Councilmember, or the City Manager may request that any matter be 25 removed from the Consent Calendar. If a matter placed on a Consent Calendar at a regular 26 business meeting is removed, it will be discussed immediately after adoption of the Discussion 27 Calendar. All matters remaining on the Consent Calendar and which have not been removed 28 shall be approved by a single action, such single action to have the legal effect of individual City Attorney s Utce
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21 1 action on each matter. The presiding officer or City Clerk shall read into the record each item on 2 the Consent Calendar which has been removed.
3 COMMUNICATIONS FROM THE AUDIENCE.
4 A portion of each agenda of a regular meeting of the City Council shall provide an 5 opportunity to members of the public to address the City Council on any issue concerning City 6 business, including closed session, consent calendar items, or item of interest that is within the subject matter jurisdiction of the City ("Public Comment"). 8 The Mayor and members of the City Council may:
9 Briefly respond to statements made or questions posed by members of the public. 10 2. Ask questions for clarification.
11 Provide a reference to staff or other resources for factual information. 12 4. Request staff to report back to the City Council at a subsequent meeting on any 13 matter.
14 Take action to direct staff to place a matter of business on a future agenda. 15 The City Council retains the right, by majority vote, to alter the time allotted for public 16 remarks. Each person desiring to address the City Council during Public Comment, City Council 17 Discussion Items, Workshops, or Public Hearings shall fill out and file a form provided by the 18 City Clerk. Requests to be heard may be submitted to the City Clerk any time prior to the 19 conclusion of public comment on the agenda item. Each person speaking shall limit his/her 20 remarks to three (3) minutes. For each and every public speaker, the presiding officer shall be 21 required to utilize the timing system which provides them with notice of their remaining time to 22 complete their presentations.
23 D. PUBLIC HEARINGS
24 The City Council or City Clerk shall set the time and place for each public hearing. In 25 the conduct of the public hearing, the presiding officer will direct those making presentations to 26 avoid repetition in order to permit maximum information to be provided the City Council 27 within the time allotted to the hearing.
28 City Attorney s Utce
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22 1 E. PUBLIC DISCUSSION
2 The City Council may, from time to time, schedule a matter for a public meeting. At 3 the scheduled time for public discussion, the City Council may state the amount of time to be 4 allotted for testimony from the public.
5 F. TIME LIMITATION FOR PUBLIC TESTIMONY AT PUBLIC HEARINGS AND 6 PUBLIC DISCUSSION
7 The City Council may limit the total amount of time of testimony on particular issues and 8 for each individual speaker. Presentations for other than quasi-judicial hearings, are to be limited 9 to no more than one 3-minute presentation. More or less time may be authorized by a majority of 10 the City Council. For quasi-judicial hearings, presentations are to be limited as follows: an 11 appellant or applicant may be allowed one ten minute presentation and an additional five (5) 12 minutes for surrebuttal. A designated representative of an organization in opposition thereof may 13 be allowed a ten (10) minute presentation.
14 The City Council reserves the right to determine the total amount of time for testimony on 15 any particular hearing matter and/or for each individual speaker. 16 For each and every public speaker, the presiding officer shall be required to utilize the 17 timing system which provides them with notice of their remaining time to complete their 18 presentations. A green light on the timing system will be activated at the start of a presentation; a 19 yellow light will be activated as a warning that one minute remains; when the red light is 20 activated, the speaker shall cease speaking. In the further interest of time, speakers will be asked 21 to limit their comments to new materials and not repeat what a prior speaker said. Organized 22 groups may choose a single spokesperson who may speak for the group. Speakers may not 23 concede any part of their allotted time to another speaker. 24 XI
25 FACILITIES
26 A. COUNCIL CHAMBER CAPACITY
27 Council Chamber attendance shall be limited to the posted seating capacity thereof. 28 Entrance to the Council Chamber will be appropriately regulated by the City Manager on City Attorney surce
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23 1 occasions when the Council Chamber capacity is likely to be exceeded. While the City Council is 2 in session, members of the public shall not remain standing in the seating area or aisles of the 3 Council Chamber except to address the City Council, and sitting on the floor shall not be 4 permitted.
5 B. ALTERNATE FACILITIES FOR CITY COUNCIL MEETINGS
6 If the City Manager has reason to anticipate that the attendance for a meeting will be substantially greater than the capacity of the City Council Chamber and insufficient time exists to 8 secure the approval of the City Council to hold the meeting at an alternate facility, the City 9 Manager, or his or her designee, shall make arrangements for the use of a suitable alternate 10 facility to which such meeting may be moved.
11 Furthermore, if, because of fire, flood, earthquake or other emergency, it would be unsafe 12 to meet in the customary location, the meetings may be held for the duration of the emergency at 13 some other place specified by the City Manager or his or her designee. The change of meeting 14 site shall be announced, by the most rapid means of communication available at the time, in a 15 notice to media organizations who have requested written notice of meetings. 16 XII
17 PROCEDURAL MATTERS
18 A. PERSONS AUTHORIZED TO SIT AT TABLES
19 No person, except officials, officers, employees and agents of the City shall be permitted 20 to sit at the tables in front of the City Council without the consent of the City Council. 21 B. DECORUM
22 It is the policy of the City Council that the right to express one's views at a City Council 23 meeting is fundamental to a free society; however, it is not absolute and is subject to valid 24 regulations. The public has a right to address the City Council at any meeting on any subject that 25 is within the City Council's subject matter jurisdiction and further, the public has the right to 26 express its criticism of the policies, procedures, programs or services of the City or its acts or 27 omissions. We must balance the right of the public to address the City Council with the need to 28 City Attorney sUmnce
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24 1 ensure that public comment does not hinder the smooth and efficient legislative function of the 2 City Council.
3 No member of the public shall approach the speaker's podium while the City Council is in 4 session, unless specifically requested to do so by the presiding officer. Unruly conduct, such as 5 undue noise, hissing, profanity, insult or physical disturbance which disrupts, disturbs or 6 otherwise impedes the orderly conduct of the Council meeting shall not be permitted. Any person 7 making personal, impertinent, slanderous or profane remarks to any member of the Council, staff 8 or general public which disrupts, disturbs, or otherwise impedes the orderly conduct of any 9 Council meeting shall, at the discretion of the presiding officer or a majority of the Council, be 10 barred from further audience before the City Council at said meeting, unless permission to 11 continue be granted by a majority vote of the Council. 12 C. ENFORCEMENT OF DECORUM
13 Any law enforcement or security officers on duty or whose services are commanded by 14 the presiding officer shall be Sergeant-at-Arms of the City Council meetings. The Sergeant-at- 15 Arms shall carry out all orders and instructions given by the presiding officer for the purpose of 16 maintaining order and decorum at the City Council's meetings. Upon instructions of the presiding 17 officer, it shall be the duty of the Sergeant-of-Arms, or any of them present, to place any person 18 who violates the order and decorum of the meeting under arrest, and cause the person to be 19 prosecuted under the provisions of applicable law, the complaint to be signed by the presiding 20 officer.
21 PRECEDENCE OF MOTIONS
22 When a question is before the City Council, no motion shall be entertained except:
23 Motion To Adjourn.
24 A motion to adjourn requires a second and is not debatable except to set the date and time 25 to which the meeting is adjourned to consider the unfinished business. The purpose of a motion 26 to adjourn is to terminate the meeting forthwith, notwithstanding that the business on the agenda 27 has not been completed, and notwithstanding a time fixed for adjournment has not yet arrived. A 28 motion to adjourn shall be in order at any time, except as follows: (i) When repeated without City Attorney s Utce
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25 1 intervening business or discussion; (ii) when made as an interruption of a Councilmember while 2 speaking; (iii) when the previous question has been moved; and (iv) while a vote is being taken. 3 2. Motion To Lay On The Table.
4 The purpose of the motion is to terminate further consideration of the subject being 5 discussed, without qualification. The effect of the motion, if approved, is to not only end 6 discussion on any other motion being considered, but to preclude any other motion being made. 7 A motion to table requires a second, is not amendable, and is not debatable. The foregoing shall 8 not preclude any Councilmember from placing the subject on an agenda for a later City Council 9 meeting.
10 Motion to Call for The Question (Close Debate).
11 The Councilmember moving any item before the City Council, including, the adoption of 12 an ordinance or resolution, or the Mayor Pro Tem, shall have the privilege of moving to close the 13 debate and at once to take the vote on the immediately pending question. Such a motion requires 14 a second and is not debatable, and is not amendable, and shall require a two-thirds vote of 15 Councilmembers present and voting for adoption. Such a motion also requires that each 16 Councilmember be afforded at least one opportunity to speak on the item before closing the 17 debate. The making of the motion shall not constitute a violation of Section V of these rules. 18 4. Motion To Postpone To A Certain Time/Day.
19 A motion to postpone to a time certain is amendable and is debatable as to the propriety of 20 postponement and as to time set in the motion. The purpose of the motion is to postpone the 21 subject under discussion to another specified time.
22 Motion to Substitute.
23 A motion to substitute the motion under consideration with another motion requires a 24 second, is not amendable and is debatable. A motion to substitute must be germane to the subject 25 and compatible with the underlying purpose of the motion under consideration; and if passed, the 26 substitute motion will, by its own action, eliminate the necessity to vote on the motion being 27 substituted. If the substitute motion fails to pass, debate will resume on the motion previously 28 being contested. Only two substitute motions shall be on the floor at any time.
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26 1 Motion to Amend.
2 A motion to amend the motion under consideration requires a second, but the proposed 3 amendment must be germane, or related, to the main motion, and is debatable. A motion to 4 amend is defined as amending a motion that is on the floor and has been seconded, by inserting or 5 adding, striking out, or striking out and inserting words within the main motion. The proposed 6 amendment is voted on first, and if adopted, there is a vote on the main motion as amended. If the motion fails, debate will resume on the main motion. 8 Motion To Reconsider.
9 A motion to reconsider any action taken by the City Council must be made not later than 10 the third succeeding official regular meeting of the City Council. Such a motion can only be 11 made by a member who voted with the majority. The motion to reconsider must be specifically 12 agendized as a motion for reconsideration and cannot be acted upon under Future Agenda Items. 13 However, if the motion to reconsider is made at the same Council meeting when the motion was 14 originally adopted, it does not have to be included on the agenda. At the time such 15 reconsideration is heard by the City Council, testimony shall be limited to debate in support of the 16 motion. No question shall be twice reconsidered, except by unanimous consent of the City 17 Council, except that action relating to any contract may be reconsidered at any time before the 18 final execution thereof.
19 These motions shall have precedence in the order indicated. Any such motion, except to 20 adjourn, amend, or substitute, shall be put to a vote without discussion. 21 E. RULES OF DISCUSSION
22 Presiding Officer May Debate: The presiding officer may debate from the chair, 23 subject only to such limitations of debate as are by these rules imposed on all members, and shall 24 not be deprived of any of the rights and privileges as a member of the City Council by reason of 25 acting as the presiding officer.
26 2. Getting the Floor: Improper References to be Avoided: Every member desiring to 27 speak shall utilize the electronic call device to gain the attention and priority of the presiding 28 City Attorney sUmnce
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27 1 officer, and upon recognition by the presiding officer, shall confine him/herself to the question 2 under debate, avoiding all personalities and indecorous language. 3 3. Interruptions: A Councilmember, once recognized, shall not be interrupted when 4 speaking unless it be to call the person to order, or as herein otherwise provided. If a 5 Councilmember, while speaking, be called to order, the Councilmember shall cease speaking until 6 the question of order is determined, and, if in order, shall be permitted to proceed. 7 Division of Question: If the question contains two or more divisional propositions, 8 each of which is capable of standing as a complete proposition if the others are removed, the 9 presiding officer may, and upon request of a Councilmember shall (unless appealed), divide the 10 question.
11 5. Withdrawal of Motion: A motion may not be withdrawn by the mover without the 12 consent of the Councilmember seconding it.
13 6. Voting: On the passage of every motion, the vote shall be taken by electronic 14 voting device and entered in full upon the record. If the device is inoperable, the vote shall be 15 taken by roll call voice vote recorded by the City Clerk. The presiding officer shall announce the 16 result of the vote. No Councilmember shall be excused from voting except on matters involving 17 the consideration of the Councilmembers' own official conduct, or where a conflict of interest 18 exists. Abstaining votes consent with the majority. An explanation of the reason for abstentions 19 is encouraged.
20 ADDRESSING THE CITY COUNCIL
21 Any person desiring to address the City Council shall first secure the permission of the 22 presiding officer to do so. Under the following headings of business, unless the presiding officer 23 rules otherwise, any interested person shall have the right to address the City Council in 24 accordance with the following conditions and upon obtaining recognition by the presiding officer:
25 1. Speakers. Any person desiring to provide public comment or public testimony, 26 shall do so in accordance with Section X.C. Each person addressing the City Council shall step 27 up before the City Council and may give their name and neighborhood in an audible tone of voice 28 City Attorney s Utice
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28 1 for the record. All remarks shall be addressed to the City Council as a body and not to any 2 Councilmember, Mayor or staff member thereof.
3 2. Written Communications. Interested parties or their authorized representatives 4 may address the City Council by written communications in regard to matters of concern to them. 5 Communications received by the City Clerk prior to close of business on the day prior to a City 6 Council meeting shall be submitted to the City Council at the meeting if related to an item which is on the agenda for that meeting.
8 3. Public Hearings. Interested persons or their authorized representatives may 9 address the City Council by reading protests, petitions, or communications relating to matters then 10 under consideration, subject to the time limitations imposed by the City Council. 11 4. Public Comment. Interested persons may address the City Council on any issue 12 concerning City business during the period assigned to Public Comment, except comments 13 relating to appeals before the City Council where the City Council must make its decision based 14 on the written record or set the matter for public hearing. 15 G. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE
16 When a motion is pending before the City Council, no person other than a Councilmember 17 shall address the City Council without first securing the permission of the presiding officer or 18 City Council to do so.
19 XIII
20 CITY COUNCIL STANDING COMMITTEES AND REGIONAL
21 ORGANIZATION REPRESENTATION
22 A. STANDING COMMITTEE NUMBER, NAMES, COMPOSITION, AND 23 APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS
24 1. There shall be eight Standing Committees of the City Council entitled Economic 25 Development, Finance, Housing and Homelessness, Governmental Processes, Mayor's 26 Nominating and Screening, Mobility and Infrastructure, and Safety, Wellness, and Youth. 27 2. Following each election and/or appointment to fill a City Council vacancy, 28 reorganization of City Council Standing Committee and regional organizational assignments shall City Attorney s Umce
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29 1 be considered by the Mayor's Nominating and Screening Committee for a recommendation to the 2 City Council.
3 3. Each Standing Committee shall be comprised of three members. Each 4 Councilmember shall serve as Chair, Vice-Chair, and Member of three Committees, respectively. 5 The Mayor's Nominating and Screening Committee shall be comprised of the 6 Mayor who shall serve as Chair and the members of the Governmental Processes Committee.
The Mayor's Nominating and Screening Committee shall assist in the board/commission 8 appointment process as provided in Section XIV of this resolution, recommend to the City 9 Council (a) nominees for the annual City Spirit Award, (b) structure and/or appointments to ad 10 hoc resident committees as requested by the City Council, and (c) any other matters referred by 11 the City Council or board/commission.
12 5. For Standing Committee and regional organization appointments, preferences of 13 senior elected officials shall be honored. However, with five (5) affirmative votes, the City 14 Council may appoint a non-senior member. The Mayor and Councilmembers shall forward 15 preferences on Standing Committee assignments to the City Clerk to be shared at the Mayor's 16 Nominating and Screening Committee Meeting.
17 Initially, each elected official shall be limited to two (2) regional organizational 18 appointments. Remaining vacant positions and any appointment declined by an elected official 19 shall be filled by seniority of elected officials desiring such appointments. There shall be no 20 limitation to the number of appointments as "Alternate" to regional organizations. The provisions 21 of this section shall not apply to organizations where the City Council is not the appointing 22 authority.
23 "Seniority" shall be honored as to the elected office currently held. 24 B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING COMMITTEES 25 1. Generally, items agendized for City Council Standing Committees shall first be 26 referred by the City Council for review and a recommendation to the City Council within 120 27 days, subject to the exceptions set forth below or as otherwise modified by the City Council. 28 2. The Annual Year-End Finance Report by the Public Utilities Department is City Attorney sUmnce
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30 1 automatically referred directly to the Finance Committee for review and a recommendation to the 2 City Council within 120 days.
3 3. All Successor Agency to the Redevelopment Agency matters are automatically 4 referred to the Economic Development Committee for review and a recommendation to the 5 Successor Agency to the Redevelopment Agency Board within 120 days. 6 All requests for comments on projects within the City's sphere of influence are automatically referred to the Land Use Committee for review and submission of comments to the 8 County of Riverside or as a recommendation to the City Council as time permits. 9 With the concurrence of the Committee Chairperson and the City Manager, an 10 item may be sent directly to a Council committee without City Council referral. If a matter is so 11 referred to a Council committee, the committee agenda will note such fact on the face of the 12 agenda. Such referrals are not required to be forwarded to the City Council for action following 13 committee review. The below guidelines shall be considered for such referrals. 14 15 Standing Committee Types of Items Referred to the Committee 16 17 Economic Development Economic Development, Placemaking, and 18 Branding/Marketing
19 Finance City budget, Measure Z, performance measures, 20 audits, and other financial matters.
21 Housing and Homelessness Housing and homelessness solutions 22 Governmental Processes City board and commission structures, ethics, and 23 other policy matters
24 Land Use Land use, planning, development, sustainability and 25 resilience
26 Mayor's Nominating and Screening Nominations for City Spirit Award; and following 27 Committee each election and/or appointment to fill a City Council 28 vacancy, reorganization of City Council Standing
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31 1 Committees and Regional Organization assignments.
2 Mobility and Infrastructure Transportation, sewer, airport, utilities, and public 3 works
4 Safety, Wellness and Youth Public Safety, wellness programs, food sources and 5 agriculture, recreation, disabilities, seniors, libraries, 6 museum, and youth activities.
7 8 Board and Commissions, by majority vote, may forward matters to any City 9 Council Standing Committee, as appropriate.
10 C. REFERRAL OF MATTERS FROM CITY COUNCIL TO BOARDS OR 11 COMMISSIONS
12 When deemed appropriate the City Council or Councilmember, may refer matters to boards and 13 commissions for review. Referrals may return to City Council Standing Committees if not time 14 sensitive.
15 XIV
16 BOARDS, COMMISSIONS, AND COMMITTEES
17 A. For Citywide vacancies on any boards and commissions, the Mayor shall recommend an 18 applicant for appointment by the Mayor and City Council. For Ward-specific seats, the 19 Councilmember for the Ward shall recommend an applicant for appointment by the Mayor and 20 City Council.
21 B. For appointments to City Council resident ad hoc committees, the City Council shall 22 affirmatively select one of the following options:
23 1. Option 1: The Mayor's Nominating and Screening Committee shall review the 24 applications submitted and identify applicants for interview with the Mayor and City Council. 25 The City Clerk shall notify the City Council of those selected for interview. The Mayor and each 26 member of the City Council may add one additional applicant for interview, if desired. The 27 Mayor and City Council shall interview, make the appointments, and select the Chair; or 28 City Attorney s Utce
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32 1 2. Option 2: By formal motion, the City Council shall authorize each member of the 2 City Council to select a member from their Ward and the Mayor to select two at-large members. 3 The ad hoc committee shall elect a Chair from among its members; or 4 3. Option 3: By formal motion, any other method of appointment as desired by the 5 City Council.
6 C. Board/commission members shall make every effort to notify the Chairperson or his/her 7 designee no later than 24 hours prior to any regular meeting of his/her intent not to attend said 8 meeting. A member's inability to provide 24 hours advance notice shall not preclude the 9 board/commission from exercising its discretion to excuse said absence as outlined in Section 10 805 of the City Charter. If a member of a board or commission absents himself/herself from 11 three consecutive regular meetings of such board or commission, unless by permission of such 12 board or commission expressed in its official minutes, or is convicted of a crime of moral 13 turpitude, or ceases to be a qualified elector of the City, the office shall become vacant and shall 14 be so declared by the City Council.
15 D. The City Clerk shall provide quarterly attendance reports to the Mayor and City Council. 16 The City Clerk shall notify the Mayor for Citywide seats and the appropriate 17 Councilmember for Ward specific seats for direction to be taken in the event of either of the 18 following conditions: (a) a board/commission member is absent and unexcused from three 19 consecutive regular meetings of the board/commission; or (b) a board/commission member is 20 absent, whether excused or unexcused, from more than one-third of the regularly scheduled 21 meetings in any calendar year.
22 F. Resignations from City boards and commissions shall be effective immediately upon 23 receipt by the City Clerk, who shall then forward a received resignation to the City Council for 24 filing. Future effective dates noted in writing and submitted as part of, or with any resignation, 25 shall be honored to the extent the resignee remains eligible. Withdrawal of a resignation for 26 desired continued service must be submitted to the City Clerk in writing and must include the 27 reason for withdrawing. The City Clerk shall forward any withdrawal to the Mayor and City 28 Council, who may consider and approve the withdrawal. A resignation shall remain in effect City Attorney sUmnce
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33 1 notwithstanding the submission of a withdrawal, unless and until the Mayor and City Council 2 approve the withdrawal.
3 G. A term of more than two years and one day shall be considered a full term. Residents 4 appointed mid-year to boards and commissions shall serve full terms of up to and not-to-exceed 5 four year, expiring on March 1 of the corresponding year. 6 XV
COUNCIL REQUESTS
8 All Council requests dealing with policy issues and those requests which may be 9 construed as direction, go through the City Manager, except for general inquiries or questions in 10 which case the City Council may go to the Department Heads or key staff in the City Manager's 11 Office. Councilmembers may also deal directly with the City Attorney, City Clerk or other staff 12 appointed by the City Council.
13 B. Any request from the City Council requiring funding must go through the City Manager. 14 The City Manager will respond in a timely manner.
15 XVI
16 ADMINISTRATION
17 A. The City Council will review and revise the City Council norms and procedures as needed 18 or every two (2) years.
19 B. During City Council discussions, deliberations, and proceedings, the Mayor has been 20 designated with the primary responsibility to ensure that the City Council, staff and members of 21 the public adhere to the Council's norms and procedures. 22 BE IT FURTHER RESOLVED that Resolution No. 23976 is hereby repealed. 23 24
25 26
27 28
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34 1 ADOPTED by the City Council this 16th day of January, 2024. 2 Patri-Sablaw
3 PATRICIA LOCK DAWSON
4 Mayor of the City of Riverside
5 ATTEST:
6 7
8 City Clerk of the City of Riverside
9 10 I, Donesia Gause, City Clerk of the City of Riverside, California, hereby certify that the 11 foregoing resolution was duly and regularly adopted at a meeting of the City Council of said City 12 at its meeting held on the 16th day of January, 2024, by the following vote, to wit:
13 Ayes: Edwards, Cervantes, Conder, Plascencia, Perry, and Hemenway 14 Noes:
15 Abstain:
16 Absent: Fierro
17 IN WITNESS WHEREOF I have hereunto set my hand and affixed the official seal of the 18 City of Riverside, California, this 17th day of January, 2024. 19 AlL
20 21 DONESIA GAUSE
City Clerk of the City of Riverside
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28 23-0341.1 01/18/24
City Attorney sum
50 University Ave., Suite 2
Riverside, CA 92501
(951) 826-5567
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