City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 9, 2024 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL
SUBJECT: AWARD BID NO. 8069 TO FRITTS FORD OF RIVERSIDE, CALIFORNIA FOR THE PURCHASE OF ONE (1) 2024 MODEL YEAR ELECTRIC POWERED FORD F150 LIGHTNING UTILITY TRUCK FOR THE PUBLIC WORKS TRAFFIC SIGNAL MAINTENANCE DIVISION IN THE AMOUNT OF $87,558.65.
ISSUE:
Award Bid No. 8069 to Fritts Ford of Riverside, California for the purchase of one (1) 2024 model year electric powered Ford F150 Lightning utility truck for the Public Works Traffic Signal Maintenance Division in the amount of $87,558.65.
RECOMMENDATIONS:
That the City Council award Bid No. 8069 to Fritts Ford of Riverside, California for the purchase of one (1) 2024 model year electric powered Ford F150 Lightning utility truck for the Public Works Traffic Signal Maintenance Division in the amount of $87,558.65.
BACKGROUND:
The Public Works Department Traffic Signal Maintenance is responsible for maintaining over 450 lighted traffic devices throughout the City of Riverside. With a crew of only five technicians, it is crucial that vehicles are readily available, safe, and reliable in order to accomplish operational responsibilities. When a vehicle is out of service for an extended period, it has a negative impact on crew response times.
The General Services Fleet Management Division evaluates all vehicle replacement criteria to ensure the efficient management and replacement of vehicles. The new vehicle would replace an existing unit which has extended periods of down time for repairs, exceeded the expected service life, and has accumulated excessive life to date maintenance costs. To ensure operating efficiency, employee productivity, and continued public safety, vehicles that have reached the end of their economic and useful life span should be replaced.
Asset No.
Year Make Model
Odometer
Replacement Reason
C1068
2008 Ford F350
152,692
16 years of age with excessive wear and tear and life to date maintenance costs DISCUSSION:
On December 28, 2023, the Purchasing Division, in cooperation with the General Services Department, solicited a formal request for bids for the purchase of one (1) 2024 model year electric powered Ford F150 Lightning utility truck. The notification of the release of Bid No. 8069 was sent to 55 City of Riverside vendors and 340 external vendors. On January 18, 2024, the City received one bid response, which was found responsive, and the results are shown below:
Bidder
City
Quantity
Total Price
Bid Status
Fritts Ford
Riverside, CA
1 $87,558.65
Responsive
The bid response from Fritts Ford of Riverside was deemed the lowest responsive bidder in the total amount of $87,558.65.
Year Make Model
Quantity
Unit Price
Sales Tax
Tire & CVR Fee
Total Price
2024 Ford F150 Lightning
1 $80,496.00
$7,043.40
$19.25
$87,558.65
The recommended vehicle for purchase is zero-emission and meets the Advanced Clean Fleet Regulation mandated by the California Air Resources Board (CARB).
The Purchasing Manager concurs that this purchase is in compliance with Purchasing Resolution No. 23914.
The Public Works Director concurs with this report.
STRATEGIC PLAN ALIGNMENT:
The recommended purchase of the new replacement truck for the Public Works Traffic Signal Maintenance Division contributes to the City’s Strategic Priority No. 4 Environmental Stewardship and Goal No. 4.6 – Implement the requisite measures to achieve citywide carbon neutrality no later than 2040.
The recommended purchase aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – This action builds community trust by ensuring that the Public Works Traffic Signal Maintenance Division has a safe and reliable vehicle available for use when responding to routine repairs as well as emergency situations.
Equity – This action will benefit the entire community because it enhances city-wide services.
Fiscal Responsibility – To ensure the best cost, this purchase was negotiated exercising existing Purchasing policies in Purchasing Resolution 23914.
Innovation – This purchase provides the Traffic Signal Maintenance crew with the specialized equipment that is necessary for their operations.
Sustainability & Resiliency – This action will result in a zero-emission replacement vehicle which meets the Advanced Clean Fleet Regulation mandated by the California Air Resources Board (CARB).
FISCAL IMPACT:
The total fiscal impact of the action is $87,558.65. The funds for the purchase of the above vehicle are budgeted and available in the funds and accounts as listed in the below table.
Fund
Program
Account
Amount
Central Garage
Motor Pool – Automotive Equipment
2215200-462100
$81,258.65
Measure A
New Traffic Signals
9834130-440313
$6,300.00
Total
$87,558.65
Prepared by: Jessica Spiking, Administrative Analyst
Approved by: Carl Carey, General Services Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/ Treasurer
Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Bid No. 8069 – Traffic Signal Vehicle ● Page 2