City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 7, 2024 FROM: GENERAL SERVICES DEPARTMENT WARD: 3 SUBJECT: REJECT ALL BIDS FOR REQUEST FOR BIDS NO. 8060 FOR THE TAXIWAY A REHABILITATION PROJECT LOCATED AT THE RIVERSIDE MUNICIPAL AIRPORT AND AUTHORIZE STAFF TO RELEASE A REVISED REQUEST FOR BIDS ISSUE:
Reject all bids for Request for Bids No. 8060 for Taxiway A Rehabilitation Project located at the Riverside Municipal Airport due to the lack of qualified responses and authorize the staff to release a revised Request for Bids to obtain more qualified responses.
RECOMMENDATIONS:
That the City Council:
1. That the City Council reject all bids for Request for Bids No. 8060 for Taxiway A Rehabilitation Project located at the Riverside Municipal Airport; and
2. Authorize staff to release a revised Request for Bids.
BACKGROUND:
Included with the FAA-approved Airport Capital Development Plan (ACIP), the Taxiway “A” Rehabilitation project consists of pavement marking removal, crack filling, asphalt pavement surface sealcoat, new markings, and modifications to the existing airfield signs along Taxiway “A” at Riverside Municipal Airport (RAL). This project was bid as a single package without bid alternatives to comply with Federal Aviation Administration (FAA) Standards.
DISCUSSION:
On February 1, 2024, the General Services Department’s Airport Division, in conjunction with the City’s Purchasing Division, issued Request for Bids (RFB) No. 8060 on the City’s Electronic Bidding System, PlanetBids Vendor Portal, and issued a public notice in the Riverside Press Enterprise newspaper seeking experienced and qualified contractors to bid for the Taxiway A Rehabilitation project. PlanetBids notification was sent to 146 City of Riverside vendors and 500 external vendors. A non-mandatory pre-bid meeting and site visit was held on February 24, 2024. Only one prospective bidder, American Asphalt South, Inc., attended this pre-bid meeting. RFB No. 8060 closed on March 5, 2024, with a total of two responses. The bids were received from American Asphalt South, Inc. and All American Asphalt. The Purchasing Division performed a preliminary review of the bids for responsiveness and concluded that the low bid was non-responsive as the mobilization cost went over the 10% limit established in the specifications and the other’s bid amount exceeded FAA funding availability. Thus, the purchasing department recommends rejecting and rebid the posting. Staff shall further evaluate the project scope requirements to obtain more qualified responses.
Purchasing Resolution 24101 Section 507 states, “The Manager may in his/her discretion reject any and all Bids, or any segregable portions thereof, for any one or more type of Goods, Services or Construction included in the Specifications when the public interest is served thereby, provided specifically that any potential award does not otherwise require consideration by the Awarding Entity, in which case any rejection or award shall be made by the Awarding Entity. The Awarding Entity may also take any other action permitted by Section 1109 of the City Charter.” The Purchasing Manager concurs that the recommendation to reject all bids is in accordance with Purchasing Resolution no. 24101, Section 507.
STRATEGIC PLAN ALIGNMENT:
This item supports Strategic Priority No. 6 – Infrastructure, Mobility & Connectivity and supports Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This item aligns with EACH of the Cross-Cutting Threads of the City’s Strategic Plan as described below:
Community Trust – The request to reject all bids is agendized for City Council consideration, ensuring public transparency and creating community trust.
Equity – All bids received through PlanetBids are reviewed for completeness and adherence to the bid requirements, ensuring equitable treatment.
Fiscal Responsibility – The formal procurement process ensures that the best possible pricing is obtained.
Innovation – Planning this project demonstrates the Airport’s intent to develop innovative solutions for managing incoming and outgoing traffic flow and increasing security at the City’s corporation yard.
Sustainability and Resiliency – All Airport capital projects are planned with sustainability and resiliency in mind.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
Prepared by: Daniel Prather, Airport Manager
Approved by: Carl Carey, General Services Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/ Treasurer
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Bid Rejection Recommendation Taxiway A Rehabilitation Project Bids Page 2