City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 7, 2024 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1
SUBJECT: AWARD BID NO. 8038 FOR THE CONSTRUCTION OF SANTA ANA RIVER TRAIL IMPROVEMENTS NEAR MARTHA MCLEAN-ANZA NARROWS PARK TO VOLTAIRE ENGINEERING INC., OF REDLANDS, CALIFORNIA, IN THE AMOUNT OF $232,037 PLUS A 10% CONTIGENCY OF $23,204 ISSUE:
Award Bid No. 8038 for the construction of Santa Ana River Trail Improvements near Martha McLean-Anza Narrows Park to Voltaire Engineering Inc. of Redlands, California, in the amount of $232,037 plus a 10% contingency of $23,204.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid No. 8038 for the Santa Ana River Trail Improvements to Voltaire Engineering Inc. of Redlands, California, in the amount of $232,037 plus a 10% contingency of $23,204; and Authorize the City Manager, or designee, to execute the construction contract with Voltaire Engineering Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
On November 8, 2016, the City of Riverside voters approved Measure Z, a one-cent transaction and use tax to help pay for critical unfunded City programs and services, including repair and maintenance of City facilities, such as police and fire stations, recreation centers and libraries, as well as road and tree maintenance.
On June 13, 2023, City Council authorized the allocation of $6,492,000 in Measure Z funding for Parks capital improvement projects, including a $340,000 supplemental appropriation for the Santa Ana River Trail Improvement project and one-time funding for ten other partially funded park capital improvement projects.
DISCUSSION:
Martha McLean-Anza Narrows is a 40-acre regional park that sits on top of a shady bluff along the Santa Ana River with sweeping views of the river. The park is popular for group picnics and has the paved Santa Ana River Trail nearby and open year-round for birding, hiking, mountain biking and walking.
In partnership with the Parks, Recreation and Community Services Department, this project proposes to improve the Santa Ana River Trail by installing swing gates to deter unauthorized vehicles from entering the Santa Ana River bottom via Martha McLean-Anza Narrows Park and the Santa Ana River Trail. The improvements also include re-routing pedestrian and bicyclists’ access in two locations to facilitate Fire Department access through barriers for unauthorized vehicles. The proposed improvement will prevent the establishment of encampments in the river bottom as a measure to reduce the risk of wildfires and negative impacts to the river ecosystem.
On January 18, 2024, the City’s Purchasing Division released Bid No. 8038 for the Santa Ana River Trail Improvement through the City’s PlanetBids bidding platform. The City did not schedule a pre-proposal meeting. There were six (6) questions and answers submitted, and two (2) Addendums released. Upon bid closing on February 28, 2024, the City’s Purchasing Division received seven (7) bids. The lowest responsive bid was from Voltaire Engineering Inc., in the amount of $232,037.00, which is 0.75% over the Engineer’s Estimate.
Ranking
Bidders Name
Bid Amount
1 Voltaire Engineering Inc.
$232,037
2 IE General Engineering Inc.
$249,365
3 IO Environmental and Infrastructure, Inc.
$261,121
4 BWW & Company Inc.
$286,290
5 Aneen Construction, Inc.
$287,480
6 US Builders & Consultants
$293,935
7 Leonida Builders Inc.
$317,580
The contract award recommendation complies with Purchasing Resolution 24101, Section 800 which states “Acquisition of Construction services shall be completed in conformance with Section 1109 of the City Charter. To the extent not inconsistent with the City Charter, the provisions of this Resolution, as amended from time to time, shall apply to all Design-Build and Design-Bid-Build Public Works Projects. Formal Procurement process and Awarding Entity approval shall be required for acquisition of all services above $50,000 pursuant to City Charter Sections 1109 and 1202(b).” The Purchasing Manager concurs that the recommended action to award complies with Purchasing Resolution 24101, Section 800.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 1 – Arts, Culture and Recreation, and Goal 1.3 to improve parks, recreational amenities, open space, and trail development.
This action aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – This project ensures the safety of the public, serves the overall needs of the community and reduces the risk of wildfires and negative impacts to the river ecosystem.
Equity – Riverside is supportive of the City's racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to parks.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City's financial resources while providing quality public services to all. The proposed improvements ensure that suitable infrastructure is installed and prevent costly repairs and premature replacement in the long run.
Innovation – Riverside is inventive and timely in meeting the community's changing needs and preparing it for the future. This project exemplifies a collaborative partnership between Voltaire Engineering Inc. and the City to ensure the City is continuing to actively meet the community’s changing recreational needs.
Sustainability & Resiliency – Riverside is committed to meeting the needs of the present without compromising the needs of the future and ensuring the City's capacity to persevere, adapt, and grow during good and difficult times alike. This project provides preventative measures to ensure the longevity of park equipment and amenities and protects the health of the Santa Ana River for future generations.
FISCAL IMPACT:
The total fiscal impact of the action is $255,241, which includes the 10% contingency amount of $23,204. The estimated total project cost including in-house design engineering, construction, contingencies, and contract administration is itemized in Table 1. Sufficient funds are budgeted and available in the expenditure account shown in Table 2 to award the construction contract and complete the project.
Table 1 – Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$23,204
Construction Contract
$232,037
Construction Contingencies (10%)
$23,204
Construction Engineering, Inspection, and Survey (In House) $11,602
Total:
$290,047
Table 2 – Project Funds
Fund
Project/Program
Account
Amount
Measure Z Capital
SART Fire Access Project
9925109-440301
$290,047
Total:
$290,047
Prepared by: Elaine Radke, Senior Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Award Bid 8038 ● Page 2