City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 7, 2024
FROM: PARKS, RECREATION AND COMMUNITY WARD: 1
SERVICES DEPARTMENT
SUBJECT: MEASURE Z – AWARD BID NO. 8053 TO ONYX PAVING COMPANY, INC. FOR THE BORDWELL PARK PARKING LOT REPAIRS AND SLURRY SEAL PROJECT IN THE AMOUNT OF $121,969.00; AND AUTHORIZE 10% CHANGE ORDER AUTHORITY UP TO $12,196.90, FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $134,165.90 ISSUE:
Award Bid No. 8053 to Onyx Paving Company, Inc., for the Bordwell Park Parking Lot Repairs and Slurry Seal Project in the amount of $121,969.00; and authorize 10% change order authority up to $12,196.90 for a total not-to-exceed contract amount of $134,165.90.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8053 to Onyx Paving Company, Inc., of Anaheim, California, in the amount of $121,969.00 for the construction of the Bordwell Park Parking Lot Repairs and Slurry Seal Project; Authorize 10% change order authority in an amount up to $12,196.90 for project changes including, but not limited to, unforeseen conditions or necessary design changes, for a total contract amount not-to-exceed $134,165.90 and Authorize the City Manager, or designee, to execute a Construction Agreement with Onyx Paving, Inc., of Anaheim, California including making minor and non-substantive changes.
BACKGROUND:
On June 8, 2021, the City Council adopted the 2021-2022 HUD Annual Action Plan and authorized the appropriation of CDBG funds in the amount of $50,000 for the design and renovations to the existing parking lot at Bordwell Park.
On June 22, 2021, City Council passed Fiscal Year 2021/22 Budget and increased Measure Z Funds for Parks & Recreation including $750,000 for swimming pool maintenance (including pool heater installations at Hunt, Reid and Villegas Parks).
On June 13, 2023, City Council authorized the allocation of $6,492,000 in Measure Z funding for Parks capital improvement projects including a $60,000 supplemental appropriation for the Bordwell Park Parking Lot Renovation project and one-time funding for ten other partially funded park capital improvement projects. The increase in funding for the projects were necessary due to high inflation experienced over the past few years, increasing the costs of projects.
DISCUSSION:
Bordwell Park is a heavily used park that provides various recreational programming and contributes to the quality of life for the community in Riverside. The existing parking lots were built in 1990. The parking lot is over 30 years old and the surface, due to heavy usage, has various cracks and needs to be renovated to create a safe parking lot for park users. The project also includes adding speed humps to slow traffic through the parking lot and adding truncated domes to ADA ramps.
On February 13, 2024, the Purchasing Division posted Bid No. 8053 on the City’s website for renovation of existing parking lots at Bordwell Park, including but not limited to new speed humps and ADA improvements. The City notified 746 vendors and had forty-seven Prospective Bidders listed, twenty-one of which were classified as potential Prime bidders.
On March 4, 2024, seven bids were received, four of which were deemed responsive. Per the attached Bid Award Recommendation, the responsible bidder is Onyx Paving Company, Inc., of Anaheim, California. Staff’s review of this bidder’s references has elicited no negative information. Further, the State Contractor’s Licensing Board records indicate that this bidder’s license is current, active, and in good standing.
Bidders
Amount
Ranking
Cortez Paving Inc
$88,320.00
Non-Responsive*
Cali State Paving, Inc
$101,330.00
Non-Responsive**
Reliance Paving Inc
$120,858.00
Non-Responsive***
Onyx Paving Company, Inc.
$121,969.00
1 Charles C. Regan, Inc.
$145,750.00
2 PaveWest Inc.
$158,984.00
3 LMT Enterprises, Inc.
$189,965.00
4 *No Bid Bond submitted; DIR registration expired.
**No Bid Bond submitted.
***Bid Bond for less than 10% of total bid amount as required.
The Parks, Recreation and Community Services Department (PRCSD), therefore, recommends that a construction contract in the amount of $121,969.00 be awarded to Onyx Paving Company, Inc., for the Bordwell Park Parking Lot Repairs and Slurry Seal Project for Base Bid Item I-A. Parking Lot Repairs and Slurry Seal.
Purchasing Resolution No. 24101 Section 508 states that “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommendation to award Bid No. 8053 to Onyx Paving Company, Inc. is in compliance with Purchasing Resolution No. 24101 Section 508.
STRATEGIC PLAN ALIGNMENT:
The work contributes to the “Arts, Culture and Recreation” priority of the Envision Riverside 2025 Strategic Plan, which aims to provide diverse community experiences and personal enrichment opportunities for people of all ages.
The work contributes to goals 1.3, to improve parks, recreational amenities, open space, and trail development, and fulfill critical lifecycle and facility maintenance needs, and goal 1.4, to prioritize safety at parks, trails, arts, cultural and recreational facilities.
Community Trust – The project has been discussed and deemed a high priority in neighborhood meetings/events.
Equity – Project outcomes will benefit the entire community by providing supporting infrastructure for a safe, accessible, and inviting park for all visitors.
Fiscal Responsibility – The purchasing of all services for this project is in accordance with Purchasing Resolution No. 24101. Also, the CDBG grant funding obtained for this project requires no City “match”.
Innovation – Project utilizes latest technologies to create a safe and accessible parking lot.
Sustainability & Resiliency – This project contributes to repairing of an existing City parking lot, extending the usable life of the lot and ensuring facilities are maintained for continued use.
FISCAL IMPACT:
The total fiscal impact of the action is $134,165.90.
The estimated overall project construction cost, including construction contingency, contract administration, and inspections is outlined in Table 1.
Table 1. Project Costs
Construction Contract Award
$121,969.00
Construction Contingency (10%)
$12,196.90
Construction Admin and Inspection (5%)
$6,098.45
TOTAL
$140,264.35
Upon Council approval of the bid award for the construction of the Bordwell Park Parking Lot Repairs and Slurry Seal Project, a budget adjustment will be recorded to reallocate $53,264.35 from the Pool Heating Improvements project to the Bordwell Parking Lot Project as indicated in Table 2. Construction costs for the Pool Heating Improvements have been received through a public bid and there is sufficient funding to award the pool project, with additional funds remaining to be used for the Bordwell Parking Lot project. With this budget adjustment, funds will be sufficient to cover the cost of the contract, plus the administrative and inspection costs outlined in Table 1, for the Bordwell Park Parking Lot project.
Table 2. Project Funds
Fund
Project
Account
Amount
Grants & Restricted Programs
Bordwell Parking Lot
9276200-440120
$27,000.00
Measure Z Capital
Bordwell Parking Lot
9276209-440301
$60,000.00
Pool Heating Improvements
9923009-462050
*$53,264.35
Total
$140,264.35
*Denotes budget adjustment
Prepared by: Ali Borujerdi, Park Project Manager
Approved by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Bid Award Recommendation
Bordwell Park Parking Lot ● Page 2