City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 21, 2024 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 3, 4, 5, 6, & 7 SUBJECT: MEASURE Z – AWARD BID NO. 7995 FOR THE CONSTRUCTION OF FISCAL YEAR 2022/23 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 3 TO ALL AMERICAN ASPHALT OF CORONA, CALIFORNIA, IN THE AMOUNT OF $6,809,118 ISSUE:
Award Bid No. 7995 for the construction of Fiscal Year 2022/23 Arterial and Minor Streets Maintenance, Phase 3 to All American Asphalt of Corona, California in the amount of $6,809,118.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7995 for Fiscal Year 2022/23 Arterial and Minor Streets Maintenance, Phase 3 to All American Asphalt of Corona, California, in the amount of $6,809,118; and Authorize the City Manager, or designee, to execute the construction contract with All American Asphalt, including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receive and track service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the Pavement Management Program and align with the needs expressed by the community.
Every fiscal year, Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City’s Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in very poor condition.
On December 6, 2022, the City Council received a list of proposed maintenance locations to be completed with the various Fiscal Year (FY) 2022/23 funding sources. Public Works strives to balance these funds equally throughout all Council Wards. The improvements discussed herein were included in the complete project list outlined in the report received by the City Council in December 2022. Staff are working to expeditiously deliver the remaining balance of outstanding pavement projects and have utilized the assistance of on-call engineering services to help advance the rapid preparation of plans, specifications and estimates for paving work.
As detailed in the 2024 Book of Work, Public Works has the ambitious goal of implementing over 50 miles of pavement treatment in calendar year 2024 alone. Paving projects can be tracked at: www.riversideca.gov/pavingmap DISCUSSION:
On February 15, 2024, Bid No. 7995 for Fiscal Year 2022/23 Arterial and Minor Streets Maintenance, Phase 3 (Project) was posted on PlanetBids to perform the following work at various locations throughout the City (Attachments 1 and 2):
Rehabilitate 0.4 miles on one collector street:
Tyler Street from Arlington Avenue to Verona Street;
Rehabilitate 5.8 miles of local streets within five different neighborhoods; Remove the existing deactivated & non-functioning splash pad in the Main Street Mall between University Avenue and Mission Inn Boulevard to address ponding concerns; Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all rehabilitation locations; Install new signing and striping throughout as necessary; and Install new traffic signals at the following intersections:
Wells Avenue and Challen Avenue
Main Street and Placentia Lane
Lincoln Avenue and Monroe Street
The City did not schedule a pre-bid job walk, did not receive questions from the prospective bidders, and one addendum was issued for this advertisement. On March 18, 2024, five bids were received for the construction of the Project (Attachment 3). The lowest responsive bid was from All American Asphalt, in the amount of $6,809,118, which is 7.0% under the Engineer’s Estimate.
Ranking
Bidders Name
Bid Amount
1 All American Asphalt
$6,809,118.00
2 Hardy & Harper, Inc.
$6,850,000.00
3 Onyx Paving Company, Inc
$6,969,000.00
4 R.J. Noble Company
$7,137,275.00
5 Sequel Contractors, Inc
$7,171,170.00
The Purchasing Manager concurs that the recommended action to award complies with Purchasing Resolution 24101.
STRATEGIC PLAN ALIGNMENT:
This Project aligns with Strategic Priority 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
The Project further aligns with each of the following Cross-Cutting Threads:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City’s roadway network and quality of life for residents and visitors.
Equity –Public Works strives to improve the City' s roadway network to provide safe and reliable transportation to all areas of the City.
Fiscal Responsibility –Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program construction projects are always awarded to the lowest responsive bidders.
Innovation –Project specifications require state of the art methods of street improvements.
Sustainability & Resiliency –The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $6,809,118. The estimated total project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 1. Sufficient funds are budgeted and available in the expenditure accounts shown in Table 2 to award the construction contract and complete the project.
Table 1 – Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$250,882
Construction Contract
$6,809,118
Construction Contingencies
$150,000
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $190,000
Total
$7,400,000
Table 2 – Project Funds
Fund
Project/Program
Account
Amount
Measure Z Capital
Pavement Rehab. & Ped. Facilities
9902709-470734
$800,000
Measure A
Major Streets Rehab
9888030-440313
$1,150,000
Capital Outlay
Major Streets Rehab
9888040-440301
$1,050,000
Gas Tax
Minor Streets Rehab
9888427-440223
$4,400,000
Total
$7,400,000
Prepared by: Ed Lara, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Project Location List
Bid Award Recommendation
Presentation
Award Bid 7995 ● Page 2