City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 21, 2024 FROM: PARKS, RECREATION AND COMMUNITY WARDS: 1, 3, 4, 6, 7
SERVICES DEPARTMENT
SUBJECT: AWARD BID NO. 8052 TO JB BOSTIC COMPANY, INC. OF ANAHEIM, CALIFORNIA FOR the Park PARKING LOT REPAIRS AND SLURRY SEAL PROJECT IN THE AMOUNT OF $893,000; AND AUTHORIZE 10% CHANGE ORDER AUTHORITY UP TO $89,300 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $982,300 ISSUE:
Award Bid No. 8052 to JB Bostic Company, Inc., of Anaheim, California, for the Park Parking Lot Repairs and Slurry Seal Project in the amount of $893,000; and authorize a 10% change order authority up to $89,300 for a total contract amount not-to-exceed $982,300.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8052 to JB Bostic Company, Inc., of Anaheim, California, in the amount of $893,000 for the Park Parking Lot Repairs and Slurry Seal Project; Authorize 10% change order authority in an amount up to $89,300 for project changes including, but not limited to, unforeseen conditions or necessary design changes, for a total contract amount not-to-exceed $982,300; and Authorize the City Manager, or designee, to execute a Construction Agreement with JB Bostic Company, Inc., of Anaheim, California including making minor and non-substantive changes.
LEGISLATIVE HISTORY:
On March 11, 2021, President Biden signed into law the American Rescue Plan Act to facilitate the recovery from the devastating economic and health effects of the COVID-19 pandemic. The American Rescue Plan Act established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which provides a combined $350 billion in assistance to eligible state, local, territorial, and Tribal governments to assist in the economic and health recovery by providing resources to address impacts resulting from the crisis.
BACKGROUND:
The American Rescue Plan Act (ARPA) established the Coronavirus Local Fiscal Recovery Fund to provide resources to support communities that are struggling with the impacts resulting from the COVID-19 pandemic. The US Department of the Treasury (Treasury) first released the Interim Final Rule providing eligibility guidance as well as regularly updated Frequently Asked Questions (FAQ). The Interim Final Rule provided initial guidance and served to help communities develop proposals for funding.
On November 9, 2021, the City Council approved the ARPA funding Expenditure Category Plan for the first allocation in the amount of $36,767,594 following the Interim Final Rule guidelines. Additionally, the City Council directed staff to return with an itemized list for Parks infrastructure needs during the second allocation of funding for consideration. The Final Rule was issued on January 6, 2022, and became effective on April 1, 2022.
On February 7, 2023, the City Council approved the ARPA expenditure plan for the second allocation of grant funds in the amount of $36,767,594 and reallocated $1,600,000 from the first plan to the Park Maintenance Project funding. These approvals allocated $10 million for Parks Deferred Maintenance Projects. The approval of the ARPA funding allows the City to make an initial investment towards addressing the City’s deteriorating park infrastructure priority needs, including renovations of parking lots, the replacement of HVAC systems, flooring replacements and playground renovations equitably throughout all wards.
On June 21, 2023, the Parks and Recreation Commission received an update on the ARPA funding received and the planned projects.
DISCUSSION:
Parking lots are an essential part of accessing recreational activities in our parks which contributes to the quality of life in Riverside. The existing parking lots in this project are over twenty years old and have many cracks and faded striping with worn-out surfaces. Industry recommendations are for parking lots to be slurry sealed and apply striping every 4-6 years to extend the life of the asphalt and prevent unsafe surfaces. The parking lots in this project are overdue for this work.
On January 12, 2024, the Purchasing Division posted Bid No. 8052 on the City’s website for the Parking Lot Repairs and Slurry Seal Project. The City notified 743 vendors and had sixty Prospective Bidders listed.
Bidders
Amount
Ranking
JB Bostick Company, Inc.
$893,000
1 PaveWest, Inc
$896,742
2 Reliance Paving, Inc
$963,757
Non-Responsive*
Onyx Paving Company, Inc.
$1,034,275
3 Charles C. Regan, Inc.
$1,049,965
4 *No Bid Bond submitted; No Appendix H; No Appendix D.
On February 20, 2024, five bids were received. Per the attached Bid Award Recommendation, the responsible bidder is JB Bostick Company, Inc., of Anaheim, California. Staff’s review of this bidder’s references has elicited no negative information. Further, the State Contractor’s Licensing Board records indicate that this bidder’s license is current, active, and in good standing.
The Parks, Recreation and Community Services Department (PRCSD), therefore, recommends that a construction contract in the amount of $893,500 be awarded to JB Bostick Company, Inc., for the Project including:
Base Bid Item I-A: Orange Terrace Parking Lots ($100,500) Base Bid Item I-B: Ryan Bonaminio Parking Lot ($231,500) Base Bid Item I-C: La Sierra Parking Lots ($238,500)
Base Bid Item I-D: Reid Parking Lots ($148,500)
Base Bid Item I-E: Janet Goeske Center Parking Lots ($86,500) Base Bid Item I-F: Bryant Park Parking Lots ($87,500)
The Purchasing Resolution No. 24101 Section 508 states that “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommendation to award Bid No. 8052 to JB Bostick Company, Inc. is in compliance with Purchasing Resolution No. 24101 Section 508.
STRATEGIC PLAN ALIGNMENT:
The work contributes to the “Arts, Culture and Recreation” priority of the Envision Riverside 2025 Strategic Plan, which aims to provide diverse community experiences and personal enrichment opportunities for people of all ages.
The work contributes to goals 1.3, to improve parks, recreational amenities, open space, and trail development, and fulfill critical lifecycle and facility maintenance needs, and goal 1.4, to prioritize safety at parks, trails, arts, cultural and recreational facilities.
Community Trust – Parking lots were discussed by the community at community meetings held in 2018 for the preparation of the City’s 2030 Comprehensive Parks, Recreation, and Community Services System Master Plan. Parking lots are a needed amenity to support recreation facilities and to minimize negative on-street parking impacts to adjacent neighbors.
Equity – Project outcomes will benefit the entire community by providing supporting infrastructure for safe and fun recreation opportunities for all residents. The parking lots included in this project are geographically spread-out through the City.
Fiscal Responsibility – The competitive procurement of services for this project is in accordance with Purchasing Resolution No.24101.
Innovation – Riverside is committed to responding to the community’s on-going and changing needs and preparing for the future through fulfillment of projects extending the usable life of facilities and infrastructure using ARPA funding.
Sustainability & Resiliency – This project extends the usable life and longevity of existing infrastructure, ensuring facilities are available for future use.
FISCAL IMPACT:
The total fiscal impact to award the construction contract for Bid 8052 is $982,300, which includes a 10% contingency of $89,300. The estimated total construction project cost is outlined in Table 1 below. There is sufficient funding in the project to cover the cost of the contract, however an additional $36,950 is needed to complete the project. A budget adjustment of $36,950 will be recorded to transfer funding from the Grants & Restricted Programs, Citywide Park Improvement Program – Playgrounds to the Citywide Park Improvement Program – Parking Lots Program as outlined in Table 2 below.
Table 1.
Construction Contract Award
$893,000
Construction Contingency (10%)
$89,300
Permits, testing, inspections, administration (5%)
$44,650
Total Project Cost
$1,026,950
Table 2.
Fund
Project
Account
Amount
Grants & Restricted Programs
Citywide Park Improvement Program – Parking Lots
9279510-440120
$990,000
*Citywide Park Improvement Program – Playgrounds
9279500-440120
*$36,950
Total Budget
$1,026,950
*Denotes Budget Adjustment
Prepared by: Ali Borujerdi, Park Project Manager
Approved by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Park Parking Lot Repairs and Slurry Seal ● Page 2