City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 21, 2024 FROM: PARKS, RECREATION AND COMMUNITY WARDS: 1 and 5
SERVICES DEPARTMENT
SUBJECT: MEASURE Z - AWARD BID NO. 8061 TO WE R BUILDERS, INC. OF GLENDALE, CALIFORNIA FOR THE Hunt and VILLEGAS POOL HEATERS, and Reid POOL HEATER AND FILTER PROJECT IN THE AMOUNT OF $469,039; AND AUTHORIZE 15% CHANGE ORDER AUTHORITY UP TO $70,355.85 FOR A TOTAL CONTRACT NOT-TO-EXCEED $539,394.85 ISSUE:
Award Bid No. 8061 to We R Builders, Inc., of Glendale, California, for the Hunt and Villegas Park Pool Heaters and Reid Park Pool Heater and Filters Project in the amount of $469,039; and authorize a 15% change order authority up to $70,355.85 for a total contract amount not-to-exceed $539,394.85.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8061 to We R Builders, Inc., of Glendale, California, in the amount of $469,039 for the installation of the Hunt and Villegas Pool Heaters, and Reid Park Pool Heater and Filters Project; Authorize 15% change order authority in an amount up to $70,355.85 for project changes including, but not limited to, unforeseen conditions or necessary design changes, for a total contract amount not-to-exceed $539,394.85; and Authorize the City Manager, designee, to execute a Construction Agreement with We R Builders, Inc., of Glendale, California including making minor and non-substantive changes.
BACKGROUND:
On November 8, 2016, the City of Riverside voters approved Measure Z, a one cent transaction and use tax to help pay for critical unfunded City programs and services, including repair and maintenance of City facilities, such as police and fire stations, recreation centers and libraries, as well as road and tree maintenance.
On June 22, 2021, City Council passed Fiscal Year 21-22 Budget and increased Measure Z Fund for Parks & Recreations including $750,000 for swimming pool maintenance.
DISCUSSION:
Aquatics is a very popular recreational activity and contributes to the quality of life in Riverside. Installing pool heaters at Hunt, Villegas, and Reid will provide year-round availability of aquatic activities at these pools for all ages. Popular aquatic programs include youth swim lessons, aquarobics for 55+, synchronized swimming classes, and drop-in swimming. Swimming is a great workout and great social activity for all ages. Swimming lowers blood pressure, improves blood circulation, strengthens muscles, reduces inflammation in the joints, muscles and tendons, increases mobility and flexibility, and relaxes the mind and body to reduce stress. Year-round programming within our park public pool system is currently restricted to our two currently heated pools at Bobby Bonds Park and Shamel Park. There is demand for increased programming, and the new pool heaters will allow the City to extend and increase our programming for all ages.
Gas pool heaters will be used. Electric pool heaters that are currently available in our marketplace are not yet designed to heat large public pools. It would take a series of several heaters to turn over the volume of water in our pools with electric units. It is not practical to use electric heaters due to spatial constraints at our existing pool facilities. Additionally, electric pool heaters take longer to heat a pool and are not as effective as gas heaters during colder weather. The pool filters at Reid Park are old and nearing the end of their useful life and will be replaced with a vertical unit to make room in the pool building to accommodate the new pool heater.
As a separate project, Hunt, Villegas, and Reid pools are planned to be resurfaced in August 2024. This will help the City be ready to kick-off expanded aquatic programming for all ages once the heaters are installed.
On February 13, 2024, the Purchasing Division posted Bid No. 8061 on the City’s website for installation of Hunt Pool Heater and Villegas Pool Heaters, and Reid Pool Heater and Filter. The City notified 603 vendors and had eighteen (18) Prospective Bidders listed.
On March 11, 2024, four (4) bids were received. Per the attached Bid Award Recommendation, the responsible bidder is We R Builders, Inc., of Glendale, California. Staff’s review of this bidder’s references has elicited no negative information. Further, the State Contractor’s Licensing Board records indicate that this bidder’s license is current, active, and in good standing.
Bidders
Amount
Ranking
Hasa, Inc
$243,264.56
Non-Responsive*
Ultimate Pool Remodeling, Inc
$399,000.00
Non-Responsive**
We R Builders, Inc
$469,039.00
1 Aqua Source, Inc.
$499,440.64
2 *No Bid Bond submitted.
**Invalid Bid Bond submitted.
The Parks, Recreation and Community Services Department (PRCSD), therefore, recommends that a construction contract in the amount of $469,039.00 be awarded to We R Builders, Inc., for the Project including:
Base Bid Item I-A: Reid Park Pool Heater and Filters ($209,039.00), Base Bid Item I-B: Hunt Park Pool Heater ($130,000.00)
Base Bid Item I-C: Villegas Pool Heater ($130,000.00)
The Purchasing Resolution No. 24101 Section 508 states that “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommendation to award Bid No. 8061 to We R Builders, Inc. is in compliance with Purchasing Resolution No. 24101 Section 508.
STRATEGIC PLAN ALIGNMENT:
The work contributes to the “Arts, Culture and Recreation” priority of the Envision Riverside 2025 Strategic Plan, which aims to provide diverse community experiences and personal enrichment opportunities for people of all ages.
The work contributes to goals 1.3, to improve parks, recreational amenities, open space, and trail development, and fulfill critical lifecycle and facility maintenance needs, and goal 1.4, to prioritize safety at parks, trails, arts, cultural and recreational facilities.
Community Trust – Pool heaters were requested by the community at several community meetings held in 2018 for the preparation of the City’s 2030 Comprehensive Parks, Recreation, and Community Services System Master Plan.
Equity – Project outcomes will benefit the entire community by providing safe and fun aquatic recreation opportunities for all residents. The pools included in this project are geographically spread out and include our easternmost and westernmost pools, and one centrally located pool.
Fiscal Responsibility – The competitive procurement of services for this project is in accordance with Purchasing Resolution No. 24101.
Innovation – Hunt, Reid and Villegas pools are being adapted with pool heaters to extend use and expand programming to adapt to the community’s changing needs.
Sustainability & Resiliency – This project extends and expands the usable life and longevity of existing infrastructure, ensuring facilities are available for future use.
FISCAL IMPACT:
The total fiscal impact to award the construction contract for bid 8061 is $539,394.85, which includes a 15% contingency of $70,355.85. The estimated overall project cost, including a 15% construction contingency, is outlined in the table below. Sufficient funds are budgeted and available in Measure Z Capital, Swimming Pool Maintenance Project account number 9923009-462050.
Project Costs
Construction Contract Award
$469,039.00
Construction Contingency (15%)
$70,355.85
Permits, testing, inspections, administration (5%)
$23,451.95
Total
$562,846.80
Prepared by: Ali Borujerdi, Park Project Manager
Approved by: Pamela M. Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Hunt and Villegas Pool Heaters and Reid Pool Heater and Filter ● Page 2