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PLAYGROUND AND RECREATIONAL SURFACE PRODUCTS AND SERVICES Executive Summary
Lead Agency: Region 4 Education Service Center Solicitation: 23-02 RFP Issued: January 26, 2023 Pre-Proposal Date: February 9, 2023 Response Due Date: March 2, 2023 Proposals Received: #3
Awarded to: Robertson Recreational Surfaces
Region 4 Education Service Center issued RFP 2 3-02 on January 26, 2023, to establish a national cooperative contract for Playground and Recreational Surface Products and Services.
Overview -
• Playground and Recreational Surface Products and Services . Each Awarded Offeror may offer their complete product and service offering, or balance of line. • Should an Awarded Offeror utilize distributors , dealers, and/or subcontractor , Participa ting Public Agencies may choose to issue work directly to the distributor, dealer, or subcontractor if allowed by the Awarded Offeror and Participating Public Agency.
Cooperative Language -
The solicitation included cooperative purchasing language in Section I. Scope of Work and Appendix D:
Region 4 ESC, as the Principal Procurement Agency, defined in APPENDIX D, has partnered with OMNIA Partners, Public Sector (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non -profit en tities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. Region 4 ESC is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on APPENDIX D, or as otherwise agreed to. APPENDIX D contains additional information about OMNIA Partners and the cooperative purchasing program.
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Advertisement -
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Region 4 Education Service Center website
• OMNIA Partners website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino Sun, CA
• Honolulu Star-Advertiser, HI
• The Advocate – New Orleans, LA
• New Jersey Herald, NJ
• Times Union, NY
• Daily Journal of Commerce, OR
• The State, SC
• Houston Community Newspapers, Cy Creek Mirror, TX
• Deseret News, UT
• Richmond Times, VA
• Seattle Daily Journal of Commerce, WA
• Helena Independent Record, MT
• Kennebec ME Journal
Socio-economic Outreach -
To encourage participation of small businesses, minority owned businesses and women owned businesses, Texas Historically underutilized Businesses were notified of the Request for Proposal.
Procurement Details -
On March 2, 2023 proposals were received from the following offerors:
• Perfect Turf
• Robertson Recreational Surfaces
• Softline Solutions
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter into negotiations wit h Robertson Recreational Surfaces and proceeding with contract award upon successful completion of negotiations.
Geographic Preferences: No geographic preferences were included in the evaluation of the responses.
Region 4 Education Service Center, OMNIA Partners, and Robertson Recreational Surfaces negotiated a contract, and Region 4 Education Service Center executed the agreement with a contract effective date of July 1, 2023.
Solutions include (but are not limited to):
• Poured in Place (PIP) Rubber Safety Surfacing
• Interlocking Rubber Safety Tiles
• Synthetic Turf Safety Surfacing
• Bonded Rubber Safety Surfacing
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• Engineered Wood Fiber Safety Surfacing
• Loose-Fill Rubber Nuggets/Mulch Safety Surfacing
• Loose-Fill Shredded Rubber Safety Surfacing
• Aquatic & Splash Pad Surfacing
• Rubber & Pea Gravel Walking Trail Surfacing
• Rubber & Pea Gravel Sport Court Surfacing
• Rubber Walking Trail Surfacing
• Maintenance & Repair Services
o Pressure Washing
o Tot Turf ReFresh Roll Coats
o PIP Repairs
o Tot Turf ReNew
o Bonded Rubber Roll Coats & Repairs
o Synthetic Turf Maintenance
o Rubber Tile Maintenance – Replacement
o Aquatic Surfacing Roll Coats & Repairs
o Sport Court Surfacing Roll Coats & Repairs
o Walking Trail Surfacing Roll Coats & Repairs
• Related Products & Services:
o Color & Material Upgrades
o Design and Layout
o Tough Mobilization & Staging/Access – Podium and above ground installations o Temporary Chain-Link Fencing for duration of project
o Remove and properly dispose of existing surfacing materials o Construction appropriate drainage system
o Construct Curbing/Borders
o Furnish and install an appropriate subbase including compaction of native soil o Tot Turf Advantage (High Density inserts) and PIP and Tiles o Extended Warranty
o Overnight Security
o HIC/Gmax Testing
Federal Funds Certifications -
The Supplier provided federal funds certifications. The signed federal certifications and contract provisions can be found in Exhibit F of the Supplier’s response, incorporated by reference into the Master Agreement, available on the OMNIA Partners website for review.
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Term -
Initial three-year agreement from July 1, 2023 through June 30, 2026 with the option to renew for two (2) additional one-year periods through June 30, 2028 The anticipated full term of the contract is five (5) years.
T
he Contractor shall have the right to enter local “service” agreements with Participating Public Agencies accessing the contract through OMNIA Partners, so long as the effective date of such agreement is prior to the expiration of the Contract. All local agreements may have a full potential term (any combination of initial and renewal periods) not to exceed five years. Any tasks or project agreements executed against this Master Agreement during the effective term may survive beyond the expiration of the Master Agreement as established and agreed to by both parties.
Pricing/Discount -
Available Upon Request.