City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 18, 2024 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL
SUBJECT: APPROVE THE FIRST AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT GEO-LOGIC ASSOCIATES, INC., OF ONTARIO, CA, FOR WATER QUALITY MONITORING AND REPORTING SERVICES FOR THE CLOSED TEQUESQUITE LANDFILL, EXTENDING THE TERM THROUGH JUNE 30, 2025, IN THE AMOUNT OF $59,250 FOR A TOTAL CONTRACT AMOUNT OF $209,239 ISSUE:
Approve the First Amendment to Professional Consultant Services with Geo-Logic Associates, Inc. of Ontario, California, for water quality monitoring and reporting services for the closed Tequesquite Landfill extending the term through June 30, 2025, in the amount of $59,250 for a total contract amount of $209,239.
RECOMMENDATIONS:
That the City Council:
Approve the First Amendment to Professional Consultant Services Agreement with Geo-Logic Associates, Inc., of Ontario, California, for water quality monitoring and reporting services for the closed Tequesquite Landfill extending the term through June 30, 2025, in the amount of $59,250 for a contract amount of $209,239; and Authorize the City Manager, or designee, to execute the First Amendment to the Professional Consultant Services Agreement and any additional documents necessary for the Agreement, including amendments and extensions and making minor and non-substantive changes.
BACKGROUND:
The closed Tequesquite Landfill is a 120-acre Class III landfill owned and operated by the City of Riverside. The Landfill, which was active from 1947 to 1985, is maintained in its closed state through a site-specific Closure/Post-closure Maintenance Plan approved by the California Department of Resources Recycling and Recovery, the Riverside County Department of Environmental Health, and the California Reginal Water Quality Control Board. The Maintenance Plan describes post-closure activities necessary to comply with the requirements of Title 14 of the California Code of Regulations, Title 23 of the California Code of Regulations, and Title 40 of the Code of Federal Regulations, each administered separately by the aforementioned agencies where their jurisdiction applies.
The Maintenance Plan requires the City to maintain the landfill as a closed site and complete following on-going activities:
Landfill gas collection and migration control which includes collection, destruction, monitoring and reporting of methane gas produced by the landfill (work performed under contract with second vendor).
Groundwater quality monitoring at, and within, the vicinity of the landfill On May 13, 2021, staff issued Request for Proposals (RFP) No. 2097 for a qualified firm to provide regulatory required groundwater quality monitoring, sampling, and reporting services for the Landfill.
On November 2, 2021, the City Council awarded (RFP) No. 2098 to Geo-Logic Associates, Inc., of Ontario, California. Geo-Logic was selected as the most qualified respondent due to a demonstrated ability to perform the items required in the scope of work, project approach, and cost of services. The three- year agreement with Geo-Logic Associates, Inc., was approved at an annual cost of $49,996.33 per fiscal year through June 30, 2024, for a total contract amount of $149,989.
DISCUSSION:
The groundwater quality monitoring, sampling, and reporting for the Landfill is an integral part of the regulatory compliance program required by the California Department of Resources Recycling and Recovery, the Riverside County Department of Environment Health, and California Regional Water Quality Control Board.
By way of the requested services, groundwater, surface water, and landfill gas condensate sampling activities, laboratory analyses, and reporting preparation tasks for the Landfill will continue to be conducted in accordance with Title 27 of the California Code of Regulations and Monitoring and Reporting Program (MPR) 98-99-06, issued specifically for the Tequesquite Landfill by the Regional Water Quality Control Board – Santa Ana Region.
Geo-Logic Associates, Inc., has met the expectations of the RWQCP Regulatory Compliance staff during the initial contract term of November 4, 2021, to present.
Purchasing Resolution 24101 Section 1104 “Change Orders” States that “Modifications to a Purchase order shall be made only by Change Order. Subject to availability of funds, Change Orders may be utilized for purposes of….(2) modifying unit prices, [or] … (5) modifying contract completion time or the term of a Contract…Unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval; (b) Any Change Order which causes the contract price to exceed the authorization in section 203 hereof, if the Contract and/or Purchase Order was not previously approved by the Awarding Entity.” The Purchasing Manager concurs that the recommended action complies with Purchasing Resolution No. 24101 Section 1104(2), (5) and (b).
STRATEGIC PLAN ALIGNMENT:
This project aligns with the City’s Strategic Priority 5 – High Performance Government and Strategic Priority 6 – infrastructure, Mobility, and Connectivity and Goal 6.2 – Maintain, Protect, and improve assets and infrastructure within the City’s Built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Community Trust – Conducting regular preventative maintenance routines, collection, migration control and quality monitoring of the Closed Tequesquite Landfill prevents surface and subsurface emissions negatively impacting the community and environment.
Equity – This amendment supports efforts to protect the public’s health and environment by ensuring the Closed Tequesquite Landfill site is compliant and aligns with local laws and regulations.
Fiscal Responsibility – The amendment agreement with Geo-Logic Associates, Inc. represents the most economical means to meet Title 27 of California Code of Regulations and Monitoring and Reporting Program (MRP) 98-99-06 requirements for additional monitoring and sampling.
Innovation – This amendment exemplifies a long collaborative relationship between the City of Riverside Water Quality Control Plant and Geo-Logic Associates, Inc., to support the regular reporting of groundwater monitoring results for the landfill.
Sustainability & Resiliency – This amendment supports continual monitoring and evaluation of the closed Tequesquite Landfill to meet current and future laws and regulations and efforts towards long term solutions and to avoid future service interruption.
FISCAL IMPACT:
The total fiscal impact of the action in Fiscal Year 2024/25 is $59,250. There are sufficient funds budgeted in the Refuse Fund, Refuse Disposal, Professional Services Regulatory Compliance account number 4130200-421043, in the FY 2024-2026 biennial budget that will be presented to City Council in June for adoption.
Prepared by: Valerie Espinoza, Senior Administrative Analyst Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachment: First Amendment to Professional Consultant Services Agreement Geo-Logic Associates, Inc. – First Amendment ● Page 2