City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JULY 2, 2024 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: PURCHASE ORDER WITH DOOLEY ENTERPRISE, INC. FOR VARIOUS TYPES OF POLICE DEPARTMENT AUTHORIZED AMMUNITION FOR DEPARTMENT ISSUED HANDGUNS AND PATROL RIFLES IN the TOTAL AMOUNT NOT TO EXCEED $292,916.76 FOR FISCAL YEAR 2024/25 ISSUE:
Approve a purchase order with Dooley Enterprise, Inc., of Anaheim, California, for the purchase of various types of duty and training Police Department authorized ammunition for Department issued handguns and patrol rifles in the amount of $292,916.76 for Fiscal Year (FY) 2024/25.
RECOMMENDATION:
That the City Council approve a purchase order with Dooley Enterprise, Inc., of Anaheim, California, for the purchase of various types of duty and training Police Department authorized ammunition for Department issued handguns and patrol rifles in the amount of $292,916.76 for FY 2024/25.
BACKGROUND:
The Riverside Police Department equips its officers with firearms to address the risks posed to the public and Department members by violent and sometimes well-armed persons. Officers may only use firearms and ammunition that meet agency authorized specifications, approved by the Chief of Police.
All officers are required to train bi-monthly with their duty weapon and annually with their off-duty weapon and secondary weapon on an approved range course. In addition to regular training schedules, officers complete annual practical training designed to simulate field situations and quarterly training and qualification for patrol rifles.
DISCUSSION:
The Police Department will need to purchase additional ammunition from Dooley Enterprise, Inc for training and duty rounds. The proposed purchase amount is based on the estimated use outlined in the following table and is anticipated to supply the Department with handgun and patrol rifle ammunition for all of FY 2024/25.
Event
Rounds Used
Total Rounds Annually
Cost per 1,000 Rounds
Annual Cost
Annual Replacement
9mm – 147 grain Ranger T-Series Jacket Hollow Point
35,000
$332
$11,620
Outdoor Range Training – CIT/Misc
9mm – 115 grain Full Metal Jacket
100,000
$232
$23,200
Outdoor Range Training - Academy
9mm – 115 grain Full Metal Jacket
245,000
$232
$56,840
Outdoor Range Training – SWAT
9mm – 115 grain Full Metal Jacket
115,000
$232
$26,680
Indoor Range Training – Qualification
9mm – 124 or 147 grain Brass Enclosed Base
105,000
$308
$32,340
Indoor Range Training – Red Dot Sight Transition
9mm – 124 or 147 grain Brass Enclosed Base
24,000
$308
$7,392
Indoor Range Training – New Officer
9mm – 124 or 147 grain Brass Enclosed Base
24,000
$308
$7,392
SWAT Live Fire House Training
9mm – 90 – 100 grain Frangible
1,000
$423
$423
Patrol Rifle Training
55 grain Full Metal Jacket
42,000
$428
$17,976
Patrol Rifle SWAT Training
55 grain Full Metal Jacket
156,000
$428
$66,768
12 Gauge Training Buckshot - CIT/Misc
12 Gauge 2.75” Buckshot
2,500
$615
$1,537.50
12 Gauge Training Buckshot – Academy
12 Gauge 2.75” Buckshot
30,000
$615
$18,450
12 Gauge Training Buckshot – SWAT
12 Gauge 2.75” Buckshot
2,000
$615
$1,230
Sub Total
Tax Rate of 7.75%
Total for FY23/24
$271,848.50
$21,068.26
$292,916.76
*Estimated cost based on current quotes
Ammunition for the Department’s use is carefully evaluated and selected for desired performance characteristics and reliability of function under a wide range of conditions. Purchasing carefully selected product numbers for both duty and training ammunitions from a single manufacturer for a specific caliber ensures that the Department’s specific needs are met. After careful evaluation, the Department has determined that Winchester Ammunition meets the specific needs of the Department for Department issued handguns and patrol rifles.
Dooley Enterprises, Inc. is the authorized, sole source, law enforcement distributor for Winchester Ammunition in the State of California, which enables them to meet the supply demands of the Department in a timely manner and offer a law enforcement exclusive pricing structure that is less than the commercial price for ammunition. Additionally, the location of Dooley Enterprises, Inc., allows the Department to pick up the ammunition, thereby eliminating freight and delivery charges.
For these reasons, the City has determined that Dooley Enterprises, Inc., meets the requirements of Purchasing Resolution No. 24101, Section 602(d). Therefore, the Department is requesting authorization to purchase ammunition for the Department’s use from Dooley Enterprise, Inc., in the total amount not to exceed $292,916.76 for FY 2024/25.
Purchasing Resolution No. 24101, Section 602(d) states, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(d) When the Procurement can only be obtained timely from a single source and the Manager is satisfied that the best price, terms and conditions for the Procurement thereof have been negotiated”.
The Purchasing Manager concurs that the recommended purchase complies with Purchasing Resolution No. 24101, Section 602(d).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 - Community Well-Being and Goal 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – Purchasing ammunition for Police Officer’s required firearm training serves the public interest, benefits the City’s diverse populations, and results in greater public good. The Police Department equips its officers with firearms to address the risks posed to the public and department.
Equity – The RPD provides public safety services to all residents in the City of Riverside. Having the ability to train officers on their duty issued firearm on a bi-monthly basis helps in the achievement of this goal by ensuring that RPD employees can enhance community safety.
Fiscal Responsibility – The RPD is proposing this purchase in accordance with Purchasing Resolution 24101, Sections 602(d). Purchasing from Dooley Enterprise, Inc., allows the Police Department to use the Winchester law enforcement-exclusive pricing structure and the location allows for the Department to pick-up the ammunition eliminating freight and delivery charges.
Innovation – In order to meet the community’s changing needs and prepare for the future, RPD assigns their field personnel with firearms and has continued to train and develop and improve methods to deploy and serve the community.
Sustainability & Resiliency – The purpose of purchasing ammunition for training is to ensure the Department has the ability to provide public safety services in the present and future, while adapting, and growing with the needs of the community.
FISCAL IMPACT:
The total fiscal impact of the action is $292,916.76. Sufficient funds are budgeted in the FY 2024/25 budget in the funds and accounts listed in the table below.
Fund
Program
Account
Amount
General Fund
Police-Support Services
3102000-426800
$230,000
Police-Special Operations
3125000-426800
$54,698
Grants & Restricted Programs
State COPS 23/24 Grant
9350900-440210
$8,218.76
Total
$292,916.76
Prepared by: Kevin Townsend, Police Captain
Approved by: Larry V. Gonzalez, Chief of Police
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Annual Ammunition Purchase FY24-25 ● Page 2