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CITY ATTORNEY’S OFFICE
3750 UNIVERSITY AVE. #250
RIVERSIDE, CA 92522
(951) 826-5567
RESOLUTION NO.
A RESOLUTION OF THE CITY C OUNCIL OF THE CITY OF
RIVERSIDE, CALIFORNIA, WA IVING THE FORMAL BIDDING
PROVISIONS OF SECTION 1109 OF TH E CHARTER OF THE CITY OF
RIVERSIDE UNDER THE UTILITIES PROJECT EXCEPTION THEREIN FOR THE SELECTION OF HARDY & HARPER, INC. FOR
THE ASPHALT AND CONCRETE REPAIR SERVI CES FOR WATER
SYSTEM MAINTENANCE.
WHEREAS, the Riverside Public Utilities Depa rtment (“RPU”) is responsible for operating and maintaining nearly 993 miles of underground water pipelines and over 67,000 water service laterals; and
WHEREAS, each year, RPU’s Water Field Forces (“Water Crews”) complete approximately 1,200 routine and emergency water pipeline and service lateral repairs; and WHEREAS, Water Crews also conduct various routine and emergency maintenance activities to reduce or prevent more extensive repairs in the future; and WHEREAS, once the water pipelines and servic e laterals are repaired, the damaged asphalt and/or concrete must be replaced in accordance with the Riverside Public Works Department’s (“Public Works”) Standards; and
WHEREAS, Water Crews are not equipped to perform street paving and therefore rely on the Public Works Service Division (“Public Works Crews”) to pe rform the aspha lt and concrete repair work related to water service maintenance; and
WHEREAS, in recent years, Public Works Cr ews have not had the personnel, experienced significant equipment breakdowns, or were assigned other priority wo rk which led to a backlog of approximately 4,000 or more asphalt repair locations; and WHEREAS, Public Works and RPU staff re commended hiring a co ntractor to handle outstanding and future repairs on an on-call basis; and WHEREAS, the benefits offered by a contract or include the ability to allocate dedicated personnel, having ample and specialized equipment, and the ability to impl ement permanent repairs in a timely and efficient manner; and
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28 CITY ATTORNEY’S OFFICE
3750 UNIVERSITY AVE. #250
RIVERSIDE, CA 92522
(951) 826-5567
WHEREAS, on September 26, 2023, Riverside’s Purchasing Division issued Request for Proposals (“RFP) No. 2289 for a qualif ied vendor to perfor m asphalt and concrete repair services related to water system main tenance in an amount not to exceed One Million Five Hu ndred Thousand Dollars ($1,500,000.00) annually for a three-year term; and WHEREAS, on October 19, 2023, th e City received seven (7) pr oposals in response to the RFP; and
WHEREAS, Public Work and RPU evaluated the proposals and Hardy & Harper, Inc. ranked the highest; and
WHEREAS, Public Works staff have the expertise of overseeing paving contractors and will partner with RPU to lead and oversee the work on the on-call paving contract; and WHEREAS, City Charter section 1109 provid es that the City Council ma y, by at least five affirmative votes, waive the form al bidding requirements for project s for the construction and/or improvement of any public utility system operated by the City, which includes wastewater and storm drain systems.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Riverside, California, based upo n the reasons set forth herein and in the accomp anying staff report and presentation, as follows:
Section 1: The fo rmal competitive b idding requirements of Section 1109 of the Charter of the City of Riverside are hereby waived under the utilities project exception stated therein.
Section 2: The C ity Manager, or his designee, is authorized to execute the Master Agreement and to ap prove the appropriate change orders with Hardy & Harper, Inc., in order to perform asphalt and concrete rep air services related to water system maintenance, in an amount not to exceed One Million Five Hundred Thousand Dollars ($1,500,000.00). / /
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28 CITY ATTORNEY’S OFFICE
3750 UNIVERSITY AVE. #250
RIVERSIDE, CA 92522
(951) 826-5567
ADOPTED by the City Council this _______ day of _______________, 2024. ___________________________
PATRICIA LOCK DAWSON
Mayor of the City of Riverside
Attest:
_____________________________
DONE
SIA GAUSE
City Clerk of the City of Riverside
I, Donesia Gause, City Clerk of the City of Riverside, California, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a meeting of the City Council of said City at its meeting held on the _________day of __ ___________, 2024, by the following vote, to wit:
Ayes:
Noes:
Absent:
Abstain:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Riverside, California, this ________ day of ______________, 2024. _________________________________
DONESIA GAUSE
City Clerk of the City of Riverside
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CA 23-1932 RMS 01/10/24