City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 6, 2024 FROM: PUBLIC WORKS DEPARTMENT WARD: 6
SUBJECT: AWARD BID NO. 8023 FOR THE CONSTRUCTION OF BRYAN STREET AND ADAIR AVENUE SIDEWALK IMPROVEMENTS TO CJ CONCRETE CONSTRUCTION, INC. OF SANTA FE SPRINGS, CALIFORNIA, IN THE AMOUNT OF $949,556 – SUPPLEMENTAL APPROPRIATION ISSUE:
Award Bid No. 8023 for the construction of Bryan Street and Cochran Avenue Sidewalk Improvements to CJ Concrete Construction, Inc., of Santa Fe Springs, California, in the amount of $949,556 and authorize a supplemental appropriation in the amount of $686,945.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8023 for the construction of Bryan Street and Cochran Avenue Sidewalk Improvements to CJ Concrete Construction, Inc., of Santa Fe Springs, California, in the amount of $949,556; and authorize a supplemental appropriation in the amount of $686,945.
Authorize the City Manager, or designee, to execute the construction contract with CJ Concrete Construction, Inc., of Santa Fe Springs, California, including making minor and non-substantive changes; and With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record a supplemental appropriation in the amount of $686,945 from the available fund balance in the Gas Tax Fund to the Bryan & Cochran Sidewalk project account.
BACKGROUND:
TDA Article 3, or SB 821, the Bicycle and Pedestrian Facilities Program, is provided through the Transportation Development Act (TDA), funded through a ¼ cent of the general statewide sales tax. The TDA provides two major sources of funding for public transportation: the Local Transportation Fund (LTF) and the State Transit Assistance (STA) program. The LTF provides funding for essential transit and commuter rail services, TDA Article 3/SB 821, and planning efforts. Each year, two percent of the LTF revenue is made available for use on bicycle and pedestrian facility projects through the TDA Article3/SB 821 program. TDA Article 3/SB 821 is a discretionary program administered by the Riverside County Transportation Commission (RCTC).
The amount available for programming in the 2021 TDA Article 3/SB 821 Call for Projects is an estimated $4,325,000 across all eligible agencies. Each City/Agency is eligible to submit up to three applications. Each application is limited to a maximum request of 10% of available funding ($432,500). The total award to each City/Agency is limited to 20% of available funding ($865,000). In response to the call for projects, the City of Riverside submitted three applications, requesting a total of $442,500 in funding.
On April 20, 2021, the City Council authorized the Public Works Department to prepare and submit three Fiscal Year 2021/22 Senate Bill 821 grant applications to the RCTC.
On June 24, 2021, RCTC notified the Public Works Department that two of the City’s three separate grant applications requesting TDA Article 3/SB 821 grant funding had been successful, including the $250,000 request with a City match from the Special Gas Tax Fund of the same amount to construct new concrete sidewalks and pedestrian ramps at Bryan Street and Cochran Avenue.
On September 21, 2021, the City Council (1) approved the Public Works Department’s acceptance of RCTC FY 2021/22 TDA Article 3 (SB 821) Bicycle and Pedestrian Facilities Program Grant funding in the amount of $250,000 with a local match of the same amount to construct new concrete sidewalks and pedestrian ramps; (2) authorized the City Manager, or his designee, to execute all the RCTC FY 2021/22 TDA Article 3 (SB 821) Bicycle and Pedestrian Facilities Program Grant Agreements and any related grant documents; and (3) authorized a supplemental appropriation in the amount of $250,000 in the Bryan and Cochran Sidewalk account 9920100-440236 and increase the estimated revenue by the same amount in the Bryan and Cochran Sidewalk account 9920100-335450.
DISCUSSION:
On March 26, 2024, Bid No. 8023 for the Bryan Street and Cochran Avenue Sidewalk Improvements was posted on PlanetBids (the City’s formal bidding platform) seeking prospective bidders to construct new concrete sidewalks on one side of Bryan Street from Mobley Avenue to the end of the street, and on one side of Cochran Avenue from Mobley Avenue to Pendleton Street (Attachment 1).
There were 208 vendors notified and 47 prospective bidders on the bidders list. The City did not schedule a pre-bid job walk. Four (4) questions were submitted from the prospective bidders, and one addendum was issued by the City for this advertisement.
On April 23, 2024, five (5) bids were received for the construction of the project (Attachment 2). The first lowest bidder was deemed non-responsive because they failed to upload Bid Bond documents via the City’s bidding website prior to the date set forth in the Notice Inviting Bidders. Therefore, the second lowest responsive and responsible bid was received from CJ Concrete Construction, Inc., of Sante Fe Springs, California in the amount of $949,556, which is 28.3% below the Engineer’s estimate.
Bidder
City
Total Price
Bid Status
JBC Design & Build
Riverside, CA
$892,322
Non-Responsive
CJ Concrete Construction, Inc.
Santa Fe Springs, CA
$949,556
Responsive
Towo Enterprise, Inc.
Fullerton, CA
$1,160,552
Responsive
DM Contracting, Inc.
Colton, CA
$1,396,473
Responsive
Kalban, Inc.
Santa Clarita, CA
$1,737,314
Responsive
Purchasing Resolution No. 24101, Section 802 states that “Acquisition of Construction services shall be completed in conformance with Section 1109 of the City Charter. To the extent not inconsistent with the City Charter, the provisions of this Resolution, as amended from time to time, shall apply to all Design-Build and Design-Bid-Build Public Works Projects. Formal Procurement process and Awarding Entity approval shall be required for acquisition of all services above $50,000 pursuant to City Charter Sections 1109.” The Purchasing Manager concurs that the recommendation to award complies with Purchasing Resolution 24101, Section 802.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 6 – Infrastructure, Mobility and Connectivity and aligns with the goals below:
Goal No. 6.1 – Provide, expand and ensure equitable access to sustainable modes of transportation that connect people to opportunities such as employment, education, healthcare, and community amenities.
Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Goal No. 6.3 – Identify and pursue new and unique funding opportunities to develop, operate, maintain, and renew infrastructure and programs that meet the community’s needs.
Furthermore, this project aligns with each of the Cross-Cutting Threads as follows:
Community Trust –The proposed Project improvements are primarily based on residential service requests received by The Public Works Department (Public Works).
Equity – The proposed Project is located in a disadvantaged community that will benefit from improved active transportation connectivity.
Fiscal Responsibility – The proposed pedestrian improvement project leverages $936,945 of Special Gas Tax funds to garner grant funding for needed improvements to a total project cost of $1,186,945.
Innovation –This project provides an improved solution to address the safety concerns for pedestrians and students traversing the neighborhoods.
Sustainability & Resiliency –The improvements delivered through this project will promote a sustainable, healthy lifestyle by enhancing the safety and connectivity of walking paths.
FISCAL IMPACT:
The total fiscal impact of awarding this bid is $949,556. Upon Council approval, a supplemental appropriation will be recorded in the Gas Tax Fund, Bryan & Cochran Sidewalk Project account number 9920127-440223 in the amount of $686,945 as indicated in Table 2 below.
The estimated total project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 1.
Table 1. Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$47,477.80
Construction Contract
$949,556.00
Construction Contingencies (10%)
$94,955.60
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $94,955.60
Total
$1,186,945.00
Table 2. Project Funds
Fund
Project
Account
Amount
Gas Tax
Bryan & Cochran Sidewalk
9920127-440223
$250,000
Capital Outlay-Grants
9920100-440236
$250,000
Gas Tax
9920127-440223
*$686,945
Total
$1,186,945
*Denotes Supplemental Appropriation
Prepared by: Thuy Nguyen, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Bid 8023 - Bryan Street and Cochran Ave Sidewalk Improvements ● Page 2