City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 20, 2024 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: APPROVE THE PURCHASE OF FIRE DEPARTMENT PROTECTIVE FIREFIGHTER SAFETY CLOTHING FROM ALL STAR EQUIPMENT IN THE AMOUNT OF $226,335, PURSUANT TO PURCHASING RESOLUTION NO. 24101, SECTION 602 (C) ISSUES:
Approve the purchase of the Fire Department protective firefighter safety clothing from All Star Equipment from Hayward, California, in the amount of $226,335, pursuant to Purchasing Resolution No. 24101, Section 602 (c).
RECOMMENDATIONS:
That the City Council:
Approve the purchase of the Fire Department protective firefighter safety clothing from All Star Equipment of Hayward, CA in the amount of $226,335, pursuant to Purchasing Resolution No. 24101, Section 602 (c).
BACKGROUND:
Protective firefighter safety clothing, commonly referred to as turnout gear, is a basic firefighting necessity. Made of insulated and fire-resistant materials, turnout gear helps protect firefighters from the intense heat and hazardous environments encountered in the fire service. Riverside Fire Department policy requires firefighters to wear turnout gear to various types of incidents, including structure fires, vehicle accidents, hazardous materials calls, box alarms, suspicious odor calls and any other incidents the company officer deems appropriate.
Subject to wear and tear, turnouts must be replaced at a minimum of every ten years to ensure adequate personal protection and compliance with National Fire Protection Agency (NFPA) standards.
DISCUSSION:
According to the City’s 2025 Strategic Plan, the City remains fiscally responsible for public funds and ensures accountable financial resources. Therefore, regarding the City’s goals, the Riverside Fire Department would like to utilize All Star Equipment to purchase safety clothing in accordance with Purchasing Resolution 24101, Section 602 (c).
All Star Equipment is the only locally approved distributor of the LION brand turn-outs that supplies fire departments throughout the State of California with this protective equipment and ensures the NFPA 1971 compliance. Staff is recommending that City Council approve the purchase of Fire Department protective firefighter safety clothing from All Star Equipment in the amount of $226,335.
Quantity
Description
Unit Price
Extension
60 Bi-Swing Turnout Coat
$2,145.00
$139,854.75
60 Belted Turnout Pant
$1,259.00
$82,695.75
60 Suspenders
$48.00
$3,132.00
10 Detachable Name Panel
$45.00
$489.38
10 Loop Fastner Name Tag
$15.00
$163.12
Total
$226,335.00
Extension price includes tax and estimated shipping cost.
Purchasing Resolution 24101, Section 602 (c) states that Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required, “When the Procurement can only be obtained from a sole source and the Manager is satisfied that the best price, terms and conditions have been negotiated.” The Purchasing Manager concurs that the recommendation is in compliance the Purchasing Resolution No. 24101, Section 602 (c).
FISCAL IMPACT:
The total fiscal impact of purchasing the Fire Department personal protective clothing is $226,335. Sufficient funds are available in the General Fund, Fire-Operations, Clothing/Linen/Safety Supplies account 3510000-426200 for $201,335 and Measure Z Fund, Fire-Operations, Clothing/Linen/Safety Supplies account 8003401-426200 for $25,000.
Prepared by: Angie King, Administrative Services Manager Approved by: Michael D. Moore, Fire Chief
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Authorized and Approved Distributor Letter All Star – Page 2