RFP AWARD RECOMMENDATION
CITY OF RIVERSIDE
Finance Department
DATE SUBMITTED: 08/20/2024
RFP NO.
2374
RFP TITLE
Records Off-Site Storage and Destruction Services
DEPARTMENT/DIVISION
City Clerk
DATE RFP OPENED
05/20/2024
PROPOSALS RECEIVED (4) INVITATIONS ISSUED (Online)
PROPOSERS CITY EVALUATION RANKING
Certified Records Management, LLC
Laguna Vault
Pico Rivera, CA
San Bernardino, CA
1 2
GRM Information Management Services.
Officemotive, Inc.
Pico Rivera, CA
Williston, SC
3 4
RFP DESCRIPTION: The City of Riverside (“City”) is seeking a qualified entity or individual (“Company”) to provide Records Off -site Storage and Destruction Services. The City currently has 13,750 boxes stored in a commercial facility and an area of 224 cubic feet which sto re a collection of archives in a secure environment that meets standard specifications.
RFP Recommended For Award (Includes Sales Tax) 10% Surety Included Contract 10% Surety not required Purchase Order
Best Ranking Proposer Amount of Award
Certified Records Management, LLC $300,000.00
COMMENTS:
The City Clerk Department has evaluated all proposals received and is requesting that award be made to the best overall solution based on the evaluation process. The Purchasing Division concurs that the action to award is in compliance with Purchasing Resolution 24101.
Submitted by: Purchasing Manager Date:
07/30/2024