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RiversideCA.gov
RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD WORKS OF PUBLIC CONSTRUCTION UNDER THE WATER DIVISION PAVING PANELCity CouncilSeptember 17, 2024Public Utilities Department RiversideCA.gov2
1. August 12, 2024 – RPU Board unanimously approved therecommendation that the City Council approve thisresolution2. Water Pipeline replacement projects require pavementrestoration3. Water Pipeline contractors perform the trench repaving aspart of the project’s scope of work4. RPU Water Construction crews do not have the means torepave the pipeline trenchBACKGROUND1 2 8/28/2024
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5. Public Works pavement crews have been able to performtrench repavinga. Becoming busy with other projectsb. Difficult to schedule the work6. An alternative means to execute paving projects is needed7. Contractors on the Panel:a. All American Asphaltb. Hardy & Harper, Inc.c. R.J. Noble Companyd. Ben’s Asphalt and Maintenance Co., Inc.BACKGROUND CONT.
RiversideCA.gov4
PAVING CONTRACTOR PANEL TIMELINENovember 19, 2010RPU Board Recommended Approval of the PanelDecember 7, 2010Council Approved PanelNovember 1, 2013RPU Board Approved 3-year ExtensionSeptember 26, 2016RPU Board Approved 3-year ExtensionSeptember 23, 2019RPU Board Approved 3-year ExtensionJuly 11, 2017Council Adopted a Resolution Authorizing the City Manager to Award Panel Projects and Directing the City Manager to Seek RPU Board Approval to Add Qualified Contractors to the PanelSeptember 26, 2022RPU Board Approved 3-year Extension3 4 8/28/2024
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1. The Paving Contractor Panel is used when PW staffare not available to meet the project schedule2. The RPU Board approves expenditures over $50,0003. Staff prepare construction documents, PurchasingManager invites the Paving Contractor Panel tosubmit bids, then awards to the lowest responsivepanel bidderPAVING CONTRACTOR PANEL ADMINISTRATION RiversideCA.gov6
1. Construction costs are increasing2. The individual panel project limit has never beenincreased since it was established3. Increase individual panel project limit from $500,000to $950,000 to keep up with rising construction costsDISCUSSION5 6 8/28/2024
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DISCUSSION CONT.$0$100,000$200,000$300,000$400,000$500,000$600,000$700,000$800,000$900,000$1,000,000Jul-09 Apr-12 Dec-14 Sep-17 Jun-20 Mar-23 Dec-25 Sep-28 Jun-31Historical and Projected Adjusted Construction Costsin the Los Angeles RegionUsing the Construction Cost Index (CCI) | Published by Engineering New Record (ENR)HistoricalProjectedHistoricalConstruction CostsProjected AdjustedConstruction Costs RiversideCA.gov8
Strategic Priority 6 - Infrastructure, Mobility and ConnectivityGoal 6.2 –Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity. Cross-Cutting ThreadsSTRATEGIC PLAN ALIGNMENT Community Trust
Equity
Fiscal Responsibility
Innovation
Sustainability & Resiliency
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That the City Council, with at least five affirmative votes, adopt a resolution: 1. Waiving the formal bidding provisions of Section 1109 of the Charter of the City of Riverside under the Utilities Project Exception for the selection of a qualified panel of contractors to supplement Riverside Public Utilities’ work force for projects up to $950,000 for special project work involving water system construction paving projects and paving maintenance work on an as-needed basis; 2. Authorizing the City Manager, or his designee, to award works of public construction to the lowest responsive and responsible bidder for construction not-to exceed $950,000, for projects advertised for bid under the Water Division Paving Panel, if the expenditure has been approved by either the Board of Public Utilities or the City Council, as applicable; and3. Authorizing the City Manager to add additional qualified contractors to the Water Division Paving Panel with approval from the Board of Public Utilities for such additions.RECOMMENDATION9