City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 17, 2024 FROM: LIBRARY DEPARTMENT WARDS: ALL
SUBJECT: ACCEPT FUNDING IN THE AMOUNT OF $14,724.75 FROM THE INLAND LIBRARY SYSTEM THROUGH THE CALIFORNIA STATE LIBRARY’S CALIFORNIA LIBRARY SERVICES ACT FOR CLOUD LIBRARY SUBSCRIPTION SERVICES – SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $14,724.75 ISSUE:
Accept $14,724.75 from the Inland Library System through the California State Library’s California Library Services Act for Cloud Library subscriptions services at the library and appropriate expenditures and revenue in the Grants and Restricted Fund, Library Gifts and Trust Account.
RECOMMENDATIONS:
That the City Council:
Accept $14,724.75 from the California State Library’s California Library Services Act; and With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record an increase in revenues in the amount of $14,724.25 and appropriate expenditures in the same amount in the Grants and Restricted Programs, Library Gifts and Trust and account to pay for Cloud Library subscription services.
BACKGROUND:
The City Charter requires all City funds, including private donations, to be deposited into the City Treasury.
DISCUSSION:
On July 22, 2024, the Library received notification, as a member of the Inland Library System, Riverside Public Library would be receiving funding from the California State Library’s California Library Services Act for its cooperative efforts. Per previous communications with the Inland Library System, staff determined that the funding would be applied to the Cloud Library for subscription services. Cloud Library is an app that provides patrons mobile checkout capabilities and access to e-books and digital audiobooks by using their smartphone.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 1 - Arts, Culture & Recreation and Goal 1.1 - Strengthen Riverside’s portfolio of arts, culture, recreation, senior and lifelong learning programs and amenities through expanded community partnerships, shared use opportunities and fund development.
The item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust - This item aligns with Community Trust by minimizing the expenditure of City funds through community partnership and involving the members of the community to encourage or enhance communication.
Equity - This item aligns with Equity by facilitating equitable distribution of services to every member of the community.
Fiscal Responsibility - This item aligns with Fiscal Responsibility as the community would benefit the funds are from gift and trust accounts thus having no impact on the general fund.
Innovation - This item aligns with Innovation by utilizing other resources as supplemental funding sources.
Sustainability & Resiliency - This item aligns with Sustainability & Resiliency by utilizing other fund development opportunities.
FISCAL IMPACT:
The total fiscal impact is an increase in revenues and expenditures in the amount of $14,724.75. Upon City Council approval, the funds will be recorded and appropriated in the Grants and Restricted Programs Fund, Library Gift revenue and expenditure accounts as reflected in the table below.
Revenue and Appropriation
Fund
Program
Account
Amount
Revenue
Grants & Restricted Programs
Library Gift & Trust
5145001-374222
$14,724.75
Expenditure
Grants & Restricted Programs
Library Gift Expenditures
5145001-450201
$14,725.75
Total Expenditures
$14,725.75
Prepared by: Angela Henson, Principal Management Analyst Approved by: Erin Christmas, Library Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Letter
CLS ILS Funding ● Page 2