City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 8, 2024 FROM: GENERAL SERVICES DEPARTMENT WARD: 1
SUBJECT: AWARD BID NO. 8113 TO CINBAD INDUSTRY INC. OF RESEDA, CALIFORNIA, FOR AMERICANS WITH DISABILITIES ACT (ADA) SITE IMPROVEMENTS INCLUDING PARKING STALLS, SIDEWALKS AND ACCESS RAMPS AT BORDWELL PARK IN THE AMOUNT OF $101,805.00 PLUS A 10% CONTINGENCY IN THE AMOUNT OF $10,180.00, FOR A TOTAL COMMUNITY BLOCK DEVELOPMENT GRANT (CDBG) PROJECT COST NOT TO EXCEED $111,985 ISSUE:
Award Bid No. 8113 to Cinbad Industry Inc. of Reseda, California for ADA site improvements including parking stalls, sidewalks and access ramps at Bordwell Park in the amount of $101,805 plus 10% contingency in the amount of $10,180, for a total CBDG project cost not to exceed $111,985.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8113 to Cinbad Industry Inc. of Reseda, California in the amount of $101,805 for ADA parking lot site improvements at Bordwell Park, located at 2008 Martin Luther King Blvd; Approve a 10% contingency in the amount of $10,180 for unforeseen conditions or design changes; and Authorize the City Manager or his designee to execute the Construction Services Agreement, including making minor and non-substantive changes.
BACKGROUND:
Bordwell Park, a recreational haven, is a testament to the City of Riverside’s unwavering commitment to community service. Home to the Stratton Community Center, the park serves as a hub for senior programming and a wide array of recreational activities for the entire community. Situated within the Community Development Block Grant (CDBG) area of Ward 2, the park reflects the City's dedication to ensuring all community members have full access to public facilities.
In alignment with this mission, staff conducted a site analysis using current ADA standards to develop a comprehensive scope of work to address accessibility deficiencies. In accordance with the data analysis, the General Services Department solicited professional services for the design of accessible improvements, ensuring the park remains an inclusive and welcoming space for all residents.
On February 2, 2024, the General Services Department solicited professional design services from B&W Consulting Engineers Inc. in the amount of $18,500.00. The scope of the project included designing eight new parking stalls, two ADA ramps, and path-of-travel sidewalks to ensure easy access to the Stratton Community Center and administrative support during the construction phase.
DISCUSSION:
The Parks, Recreation, and Community Services Department is spearheading a series of significant improvements to Bordwell Park. The planned enhancements include the construction of a 10,000-square-foot standalone gymnasium, installing new playground equipment and surfaces, repairing the community building, and upgrading the parking lot.
To ensure accessibility for all park visitors, staff is also seeking professional services from design consultants to address ADA accessibility requirements. This includes creating accessible parking spaces and ensuring a compliant path of travel from the parking lot to the park’s public facilities. These efforts aim to enhance the park's infrastructure, making it more enjoyable and accessible for the entire community.
The approved construction plans were completed on May 2, 2024, and will significantly enhance the park's ADA site accessibility. These improvements will effectively address all accessibility deficiencies within the project site area, further supporting the city's commitment to providing an inclusive environment for all community members.
CDBG Project Budget – Site Improvement Plan Bordwell Park ITEM
VENDOR
BID AMOUNT
1 Site Improvement Plan Bordwell Park Construction Cost Cinbad Industry Inc.
$101,805
2 Site Improvement Plan Bordwell Park 10% Contingency
Cinbad Industry Inc.
$10,180
CBDG TOTAL AMOUNT:
$111,985
Request For Bid (RFB) No. 8113 was posted on the City’s online bidding system, Planet Bids, on June 11, 2024, seeking prospective bidders to provide labor and materials for Site Improvement at Bordwell Park ADA parking lot and path-of-travel. The notification was sent to 304 City of Riverside vendors and 500 external vendors. With 47 prospective bidders, RFB No. 8113 closed on July 31, 2024, with a total of 17 responses. All responses were responsive, except for 3 responses, which were deemed nonresponsive for not providing a Bid Bond or having an incomplete Bid Bond.
Bid Results - Site Improvement Plan Bordwell Park
Results of bid process are as follows:
VENDOR
LOCATION
BID AMOUNT
1 Cinbad Industry Inc.
Reseda CA
$101,805.00
2 NPG, Inc.
Perris CA
$114,068.00
3 M-RE Construction Inc.
El Monte CA
$116,000.00
4 All American Building Services
Santa Clarita CA
$120,438.00
5 LMT Enterprises, Inc.
Alhambra CA
$150,899.34
6 Cora Construction, Inc.
Palm Desert CA
$154,281.00
7 ISSA Electric, Inc.
Riverside CA
$174,263.07
8 R Dependable Construction Inc.
San Bernardino CA
$174,472.00
9 California Landscape and Design Inc.
Upland CA
$178,403.30
10 TTS Engineering. Inc.
Stanton CA
$184,955.00
11 Gentry General Engineering Inc.
Colton CA
$185,942.00
12 MZN Construction, Inc.
La Habra CA
$191,442.70
13 Asad Holdings LLC DBA OrangeBlue*
Laguna Hills CA
$198,178.00
14 We R Builders, Inc.
Glendale CA
$198,392.00
15 Casco EV 360*
Irvine CA
$209,365.00
16 RG General Engineering Inc.*
Norco CA
$217,169.00
17 Metrocell Construction Inc.
Ontario CA
$275,461.00
*Nonresponsive Vendors
Staff recommends awarding to the lowest responsive and responsible bidder, Cinbad Industry Inc., of Reseda, California for Site Improvement Plan – Bordwell Park in the bid amount of $101,805 plus a 10% contingency for any unforeseen conditions or design improvements in the amount of $10,180, for a total CBDG project cost not to exceed $111,985.
Per Purchasing Resolution 24101, Section 508 Award states, “Contracts procured through the Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with the City of Riverside’s Purchasing Resolution No. 24101, Section 508.
The Parks, Recreation and Community Services Director concurs with this report.
STRATEGIC PLAN ALIGNMENT:
This project supports the City’s Strategic Priority No. 6 Infrastructure, Mobility and Connectivity, and Goal No. 6.2 to maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This project aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – City governments must comply with Title II of the ADA and must provide program access for people with disabilities to the whole range of city services and programs.
Equity – The project will provide equitable park access for community members with disabilities.
Fiscal Responsibility – This project was competitively bid in accordance with Purchasing Resolution 24101, ensuring the best pricing was obtained.
Innovation – This project will provide services without barriers to ensure participation and opportunity for all. Bordwell Park ADA improvements address intractable challenges by co-designing innovative solutions that are inclusive, accessible, and better than before.
Sustainability & Resiliency - This project will improve the longevity of our infrastructure/services, and the project enhances the City’s commitment to providing services to our community for the next generation.
FISCAL IMPACT:
The total fiscal impact including the 10% contingency is $111,985. The funds to cover the contract are budgeted and available in Grants & Restricted Programs Fund, General Services ADA Improvements project account number 9279800-440120.
Prepared by: Joseph Lopez, Project Manager
Approved by: Carl Carey, General Services Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/ Treasurer Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Bid Award Recommendation
Bid No. 8113 – Bordwell ADA Improvements ● Page 2