City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 8, 2024 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z – PURCHASE 11 MOTOROLA ENHANCED APX 6500 7/800 MHZ MOBILE IN-CAR RADIOS, RADIO ACCESSORIES, AND THREE-YEAR SERVICE WARRANTY IN THE AMOUNT OF $85,109.84 AND PURCHASE 11 WATCHGUARD IN-CAR VIDEO SYSTEMS, MISCELLANEOUS ACCESSORIES, SOFTWARE, LICENSING, AND WARRANTY IN THE AMOUNT OF $110,147.64 FROM MOTOROLA SOLUTIONS, INC. FOR A TOTAL PURCHASE AMOUNT OF $195,257.48 PURSUANT TO PURCHASING RESOLUTION 24101, SECTION 602(F) ISSUES:
Authorize the purchase of 11 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty in the amount of $85,109.84 and the purchase of 11 WatchGuard in-car video systems, miscellaneous accessories, software, licensing, and warranty in the amount of $110,147.64 from Motorola Solutions, Inc., of Chicago, Illinois pursuant to Purchasing Resolution 24101, Section 602(f).
RECOMMENDATIONS:
That the City Council:
Authorize the purchase of 11 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty from Motorola Solutions INC., of Chicago, Illinois, in the amount of $85,109.84 pursuant to Purchasing Resolution 24101, Section 602(f); Authorize the purchase of 11 WatchGuard in-car video systems from Motorola Solutions, Inc., of Chicago, Illinois, including miscellaneous accessories, software, licensing, and warranty in the amount of $110,147.64 pursuant to Purchasing Resolution 24101, Section 602(f), and Authorize the City Manager, or designee, to execute all documents necessary to issue the purchase orders.
BACKGROUND:
To help address service cuts, as well as a portion of the City’s critical unfunded needs, at staff’s recommendation, the Mayor and the City Council placed Measure Z on the November 8, 2016 ballot. The measure authorized a one-cent increase in the City’s sales tax rate and was approved by over 60% of Riverside voters. The collection of the additional one-cent sales tax began on April 1, 2017.
On April 2, 2019, the City Council voted unanimously to allocate $3.45 million in Measure Z funds to create a Public Safety and Engagement Team (PSET) Program. This multi-department approach is designed to maintain order in public places while also providing individuals experiencing homelessness with a pathway to exit the condition. Team members will specialize in providing resources and assistance while also addressing issues of unlawful panhandling, camping, abandoned personal belongings and vagrancy. The team officially began its activities in May 2019.
On June 21, 2022, the City Council Conducted a Public Hearing on and adopted a resolution approving the proposed Annual Budget for Fiscal Year 2022-2023 and for Fiscal Year 2023-2024. The proposed Annual Budget included the expansion of the Public Safety & Engagement Team Program (PSET) – Urban and the addition of a new Measure Z Spending item for the Public Safety & Engagement Team Program (PSET) – Wildlands. The additional Measure Z Funding set aside for each program included the purchase of vehicles and funding to equip the vehicles for use.
In October 2023, the Riverside Police Department (RPD) ordered 11 new Ford F150 Crew Cab 4x4 trucks for Police Officers that will be assigned to the PSET Urban and PSET Wildland Programs. All of the vehicles will need to be equipped with Motorola in-car radios, Watchguard in-car video systems and computers before they can be deployed.
DISCUSSION:
In October 2023, the General Services Department placed an order for 11 new Ford F150 Crew Cab 4x4 trucks for Police Officers that will be assigned to the PSET Urban and PSET Wildland Programs. As part of the standard emergency equipment installed in these vehicles, they will need to be equipped with Motorola 6500 7/800 MHZ Mobile in-car radios and WatchGuard in-car video systems prior to use. The Police Department evaluated their inventory and determined that there were no in-car radios or In-car video systems in inventory. Therefore, the Department will need to purchase 11 Motorola APX 6500 7/800 MHZ Mobile in-car radios and 11 WatchGuard in-car video systems from Motorola Solutions, INC. to equip the new vehicles.
In-Car Radio System
On November 3, 2020, the City of San Diego issued RFP 10089713-21-K for Radio Communication, Emergency Response, and Mobile Interoperability Equipment and Supporting Services. The RFP was advertised in The Daily Transcript on November 5, 2020. Addendum A was issued on December 2, 2020, making changes, and extending the due date to January 8, 2021. A total of four (4) respondents were evaluated based on their proposals and demonstrations, with Motorola achieving the highest score of 89.95. Subsequently, on October 25, 2021, the Council of the City of San Diego approved a ten (10) year agreement.
Motorola Solutions provided quote # 2541810 in the amount of $85,109.84 for the requested equipment. The quote references the San Diego contract pricing. Therefore, the Police Department is proposing to purchase 11 Motorola APX 6500 7/800 MHZ Mobile in-car radios from Motorola Solutions INC., of Chicago, Illinois.
In Vehicle Video System
On March 2, 2021 Sourcewell released a Request for Proposals No. 042021 (RFP#042021) for Public Safety Communications Technology and Hardware Solutions. The RFP#042021 closed on April 20, 2021 with 23 responses. All 23 respondents were evaluated and Motorola Solutions, Inc was ranked the highest with a score of 854 of 1000 points. Sourcewell and Motorola Solutions, Inc entered into contract number 042021-MOT on July 4, 2021 which ends on June 23, 2025.
The Police Department obtained a quote from Motorola Solutions INC. of Chicago, Illinois, for 11 Watchguard in-car video systems in the amount of $110,147.64. Motorola Solutions is providing pricing in accordance with their Sourcewell cooperative contract 042021-MOT.
Therefore, the Police Department is proposing to purchase 11 Watchguard in-car video systems from Motorola Solutions INC., of Chicago, Illinois.
Purchasing Resolution 24101, Section 602(f) Acquisition of Goods states that: “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(f) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements”.
The Purchasing Manager concurs that this purchase complies with Purchasing Resolution No. 24101, Section 602(f).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The use of Motorola radios and video systems, described herein, by the Police Department improves communication and transparency and allows Police Department employees to better serve the community increasing public trust.
Equity – The Riverside Police Department provides public safety services to all residents in the City of Riverside. The use of the Motorola radios and video systems assists in the achievement of this goal by ensuring that department can communicate effectively and transparently for the safety of the community members and the officers.
Fiscal Responsibility – The procurement of in car and portable radios is in accordance with Purchasing Resolution 24101 Section 602(f) which outlines procurement processes as it relates to cooperative purchasing opportunities. Measure Z funding will be used for this purchase.
Innovation – In order to meet the community’s changing needs and prepare for the future, the Riverside Police Department equips all field personnel and vehicles with current radio and video technology.
Sustainability & Resiliency – The proposed purchases from Motorola has the capacity to meet the present and future needs of the Riverside Police Department and ensures the Department is provided the capacity to preserve, adapt and grow with the needs of the community. Additionally, Measure Z funding will be used for this purchase.
FISCAL IMPACT:
The total fiscal impact of this action is $195,257.48. Funding is available in the Measure Z Fund, PSET Homeless Outreach - Wildlands account number 8004909-421000 and Measure Z Fund, Homeless Outreach - Urban account number 8003909-421000.
Fund
Program
Account
Amount
Measure Z
Homeless Outreach – Wildlands
8004909-421000
$159,756.12
Homeless Outreach – Urban
8003909-421000
$35,501.36
Total
$195,257.48
Prepared by: Chris Wagner, Police Captain
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Quote for 11 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios Quote for 11 Watchguard in-car video systems
Motorola mobile in-car radios and Watchguard in-car video systems – Page 2