12/26/2024
1 RiversideCA.gov1
RiversideCA.gov
LA COLINA SUBSTATION UPGRADE PROJECT RFP NO. 2360 PROFESSIONAL CONSULTANT SERVICES AGREEMENT — WITH LEIDOS ENGINEERING, LLCCity CouncilJanuary 7, 2025Riverside Public Utilities RiversideCA.gov2
La Colina Substation1. Commissioned in 1965, it includes four 66kV power transformersand four 15kV metalclad switchgears2. Experiencing failures over the years due to aging equipment3. Switchgears and transformers have exceeded their design lifeand are identified for replacementBACKGROUND 12/26/2024
2 RiversideCA.gov3
La Colina Substation Upgrade Project1. Replace all four (4) 15kV switchgears and four (4) 66kV powertransformers in the station with two (2) higher capacity 66kVpower transformers and two (2) 15kV switchgears2. Increase system reliability and efficiency of operation3. On November 14, 2022, the Board approved Work Order No.2202776 for an initial capital expenditure of $2,500,0004. The initial capital expenditure included the design, inspection,and fabrication of 66kV Power Transformer No. 1BACKGROUND CONT.
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La Colina Substation Upgrade Project5. On June 24, 2024, the Board approved an increase to WorkOrder No. 2202776 from $2,500,000 to $5,400,000.6. The increase in capital expenditure included the design andfabrication of 15kV Metalclad Switchgear No. 17. The June 24 meeting noted that Staff will return to seek theBoard’s recommendation for the Council to award aprofessional consultant services agreementBACKGROUND CONT. 12/26/2024
3 RiversideCA.gov5
LA COLINA SUBSTATIONExisting Equipment at La Colina Substation Proposed New Equipment RiversideCA.gov6
1. The La Colina Substation Upgrade Project is a comprehensive multi-year construction project2. Staff is seeking approval to increase Work Order 2202776 from $5,400,000 to $7,080,000 to cover the costs of design consulting services and initial engineering costs for RPU staff in the amount of $1,680,0003. The estimated total project cost is $20,500,000DISCUSSION- LA COLINA 12/26/2024
4 RiversideCA.gov7
PROJECT LOCATION
La Colina Substation and associated work located in Ward 2, off of Central Avenue RiversideCA.gov8
PROJECT MILESTONES 3 YEARSQ4/2022Preliminary EngineeringPurchased transformer T1Purchase of switchgear 1Contracting design for projectQ2/2024Q1/2025Q2/2025Purchase of switchgear 2 & transformer 2Q3/2025Phase 1Construction funding Purchasing materialQ3/2026Board ApprovalsProjected Schedule Phase 1 Design
Phase 1 Construction1/25 – 8/25 11/25 – 4/26
Phase 2 Design
Phase 2 Construction1/26 – 8/26 11/27 – 4/28Phase 2Construction funding Purchasing materialMonth/Year:
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PROJECT COSTAMOUNT ($)FISCAL YEARDESCRIPTION OF WORK$2,500,000Board approval on11/14/22Bid No. 7927: Fabrication/Delivery of Power Transformer No. 1$2,900,000Board approval on6/24/24Bid No. 871: Procurement of 15kV Switchgear No. 1$1,680,000Board approval on 12/9/24RFP 2360: Professional Consultant Services Agreement; and RPU Engineering (initial Services)$6,660,000Anticipated2025Procurement of Power Transformer No. 2Procurement of Switchgear No. 2Miscellaneous Material$6,760,000Anticipated2025/20262026/2027RPU Engineering (final), Construction (phase 1 & 2), Field Testing, Commissioning and Miscellaneous Material$20,500,000Work Order Total RiversideCA.gov10
WORK ORDERAmountWork Order 2202776 – La Colina Substation Upgrade Project$2,500,000Approved on November 22, 2022$2,900,000Approved on June 24, 2024Approved on December 9, 2024$1,292,028Leidos Engineering, LLC$193,804Contingency (15% of Consultant Cost)$194,168RPU Staff – Project Management and Engineering$1,680,000$1,680,000Work Order Amount Approved on (December 9, 2024)$7,080,000Revised Work Order Amount 12/26/2024
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1. July 15, 2024, Request for Proposal (RFP) No. 2360 wasposted on the City’s online bid system2. July 22, 2024, Virtual Pre-Bid meeting was conducted3. 44 participants were in attendances from consultantfirms, equipment manufacturers, and subcontractors4. August 19, 2024, RFP closed with seven total responsesDISCUSSION CONT.
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Number of VendorsௗActionௗ 1343Vendors Notifiedௗ 101Vendors Who Downloaded the RFPௗ33Questions and Answers Received3Addenda Submitted7Proposals ReceivedௗDISCUSSION CONT.RFP No. 2360 Bidding Notification Summary Table 12/26/2024
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The Engineering Partners, IncPower-Tech Engineers, IncAubrey SilveyEnterprises, IncEPS-Engineering & DesignTRC SolutionsPAR Western Line ContractorsLeidos Engineering, LLCMax Score Selection Criteria215210215250270200285300QualificationsandExperience220230200255265205285300Approach andMethodology102.5112.595122.5122.5110145150ProfessionalReferences56.9577.05136.74121.0899.32250102.95250Cost Score594.45629.55646.74748.58756.82765817.951000Total Score7654321RankDISCUSSION CONT.Evaluation Results Table RiversideCA.gov14
DISCUSSION CONT.Evaluation Results TableRankProposal AmountCity LocationConsultant Company1$1,292,028.00Reston, VALeidos Engineering, LLC2$532,060.94Kansas City,MOPAR Western Line Contractors, LLC3$1,339,312.12Irvine, CATRC Solutions4$1,098,550.00St. Louis, MOEPS – Engineering & Design5$972,787.00Carrollton, GAAubrey Silvey Enterprises, Inc.6$1,726,420.00Walnut, CAPower-Tech Engineers, Inc.7$2,335,725.00San Diego, CAThe Engineering Partners, Inc.Engineer’s Estimate $1,500,000.00 12/26/2024
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Consultant’s work includes:1. Substation Physical and civil structural design2. Protection and control design3. Construction support and As-builts4. Standards development for Switchgear and TransformerSCOPE OF WORK RiversideCA.gov16
Strategic Priority 6 – Infrastructure, Mobility and ConnectivityGoal 6.2 –Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity. Cross-Cutting ThreadsSTRATEGIC PLAN ALIGNMENT Community Trust
Equity
Fiscal Responsibility
Innovation
Sustainability & Resiliency
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That the City Council:1. Approve a Professional Consultant Services Agreement for Request forProposal No. 2360 for the La Colina Substation Upgrade Project withLeidos Engineering, LLC, of Reston, Virginia, for a term of 3.5 years fromdate specified in the Notice to Proceed once issued by City, in theamount of $1,292,028;2. Authorize a 15%, of $193,804, change order authority for the contract withLeidos Engineering, LLC, for the Request for Proposal No. 2360 La ColinaSubstation Upgrade Project; andRECOMMENDATIONS RiversideCA.gov18
3. Authorize the City Manager, or his designee, to execute the ProfessionalConsultant Service Agreement with Leidos Engineering, LLC, includingmaking minor and non-substantive changes.RECOMMENDATIONS CONT.