City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 7, 2025 FROM: PUBLIC WORKS DEPARTMENT WARD: 5
SUBJECT: AWARD BID NO. 8072 FOR THE CONSTRUCTION OF COOLIDGE AVENUE STORM DRAIN IMPROVEMENTS TO DOMINGUEZ GENERAL ENGINEERING INC OF POMONA, CALIFORNIA, IN THE AMOUNT OF $358,600 PLUS 10% CONTINGENCY OF $35,860 ISSUES:
Award Bid No. 8072 for the construction of Coolidge Avenue Storm Drain Improvements to Dominguez General Engineering, Inc, of Pomona, California in the amount of $358,600.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8072 for Coolidge Avenue Storm Drain Improvements to Dominguez General Engineering, Inc. of Pomona, California, in the amount of $358,600 and a 10% contingency of $35,860; and Authorize the City Manager, or designee, to execute the Construction Contract, including making minor and non-substantive changes.
BACKGROUND:
The project site is located on Coolidge Avenue between Washington Street and Mary Street (Attachment 1). During heavy rain, Coolidge Avenue floods into private properties due to inadequate existing drainage. The installation of the new storm drain line under Coolidge Avenue will alleviate flooding concerns.
DISCUSSION:
On September 5, 2024, Bid No. 8072 for the Coolidge Avenue Storm Drain Improvements was posted on PlanetBids. Work includes construction of approximately 553 linear feet of new storm drain line and ancillary structures, under Coolidge Avenue. The new storm drain line will join an existing storm drain system along Washington Street. Prior to bid opening, there was one (1) question received and answered, and no addenda were issued. The RFB notification is summarized in the following table on the next page:
Bid No. 8072 - Bidding Notification Summary Table
Action
Number of Vendors
Vendors Notified
712
Vendors Who Downloaded Bid No. 8072
70 Questions and Answers Received
1 Addenda Submitted
0 Proposals Received
10 On October 3, 2024, ten (10) bids were received for the construction of the project (Attachment 2). The lowest responsive bid was from Dominguez General Engineering, Inc, in the amount of $358,600, which is 22.21% over the anticipated Construction costs.
Bidder
City Location
Bid Amount
Rank
Dominguez General Engineering, Inc.
Pomona
$358,600.00
1 GHC Pipeline, LLC
Riverside
$364,200.00
2 Ramona, Inc.
Baldwin Park
$364,250.00
3 ISSA Electric, Inc.
Riverside
$399,867.50
4 CEM Construction Corporation
Montebello
$415,095.00
5 ANEEN Construction, Inc.
Riverside
$466,560.00
6 GRBCON, Inc.
Baldwin Park
$523,720.00
7 TTS Engineering, Inc.
Stanton
$550,601.00
8 Sol Construction, Inc.
Riverside
$553,070.00
9 Gentry General Engineering, Inc.
Colton
$730,740.00
10 Engineer's Estimate
$293,420.00
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
STRATEGIC PLAN ALIGNMENT:
This Project contributes to Strategic Priority No. 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting Threads as follows:
Community Trust – This Project will replace and enhance the capacity of the existing storm drain system to ensure areas do not flood during rain events.
Equity – This Project serves the residents in the Casa Blanca neighborhood as part of a larger citywide approach to improving and rehabilitating storm drain infrastructure.
Fiscal Responsibility – This Project was publicly bid, and the construction contract will be awarded to the lowest responsive and responsible bidder.
Innovation – This project utilizes reinforced concrete pipe which has nearly double the life expectancy of another storm drainpipe previously utilized. Storm drain runoff will no longer run through private resident land and will run through city owned streets, making repairs efficient.
Sustainability & Resiliency –This Project utilizes composite manhole lids, precast concrete manhole shafts, and concrete manhole bases, which are considered the most reliable and sustainable in the industry for these applications.
FISCAL IMPACT:
The total fiscal impact of this action is $394,460, which includes a 10% contingency of $35,860. Sufficient funds to cover the contract award are budgeted and available in Coolidge Avenue Storm Drain project as indicated in Table 1 below. The total estimated project cost is listed in Table 2 below.
Table 1. Project Budget
Fund
Project
Account
Amount
Gas Tax
Coolidge Avenue Storm Drain
9599127-440223
$228,435
Measure A
9599133-440313
$166,025
Total Available Budget
$394,460
Table 2. Estimated Project Cost
Task
Amount
Public Works Engineering (In House) Staff
$21,565
Total Contract Amount (Construction Contract + 10% Contingency) $394,460
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing
$39,446
$455,471
Prepared by: Sweta Patel, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Jack Liu, Interim City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Bid 8072 – Contract Award ● Page 2