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MICROSOFT SOFTWARE LICENSESCity CouncilJanuary 14, 2025Innovation & Technology Department RiversideCA.gov2
For 18 years, the City ofRiverside has utilized variousMicrosoft Enterprise LicenseAgreements (ELA) for Microsoftsoftware products. This allowsfor volume pricing andsimplifies mandatory licensingby only requiring a singletransaction to acquire licensesacross the City for City-ownedcomputers.BACKGROUND 1 2
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ELA pricing includes upgrades to the most up-to-date software versions,allows the IT Department to automate security patches and upgrades,and allows for seamless integrations across multiple platforms.BACKGROUND RiversideCA.gov4
The 3-year term has fixed annual fees of $1,278,308.45.Change order authority will allow staff to purchase additionallicenses as needed throughout the term of the agreement.FISCAL IMPACTAnnual SubscriptionYear$1,278,308.45FY 2024-25$1,278,308.45FY 2025-26$1,278,308.45FY 2026-27$3,834,925.35TOTAL 3 4
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Strategic Priority 6, Infrastructure, Mobility & Connectivity•Goal 5.2. Utilize technology, data, and processimprovement strategies to increase efficiencies, guidedecision making, and ensure services are accessible anddistributed equitably throughout all geographic areas ofthe City.Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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That the City Council:1. Approve the purchase of Microsoft software licenses, products and servicesthrough Dell Marketing, L.P., for a three-year term in the amount of $3,834,925.35;2. Authorize staff to issue change orders in an amount not to exceed 15% of the totalcontract amount, allowing for additional purchases not exceeding $575,239 for atotal contract amount of $4,410,165; and3. Authorize the City Manager, or designee, to execute all documents necessary toeffectuate this Addendum, optional extensions, and amendments to add-onadditional licenses, as well as making minor and non-substantive changes.RECOMMENDATIONS5 6