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City Council January 14, 2025RIVERSIDE ACCESS CENTER RENOVATION PROJECTHOUSING AND HUMAN SERVICES DEPARTMENT RiversideCA.gov2
HUD regulations allow the City of Riverside to retain a CDBG balance of up to 1.5 times their most recent CDBG allocation. Any funds exceeding this threshold may be subject to recapture by HUD.The balance consists of:1. Programmed Funds: Allocated for current ongoing projects.2. Unprogrammed Funds: Composed of unspent amounts from projects over several years, ranging from hundreds to thousands of dollars.These remaining balances can be transferred administratively to the Unprogrammed Fundsaccount. These funds can be used to fund new, or supplement previously approved CapitalImprovement Projects. This process ensures compliance with HUD requirements and facilitatesefficient use of available resources.BACKGROUND MG0MG1
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BACKGROUND•Riverside Access Center, 2880 Hulen Place•Project: Rehabilitation of interior space, replace HVAC system, roof, flooring, exterior doors, windows, rehabilitation of staff and guest restrooms, and reconfiguration of the interior space for homeless street outreach offices and creation of a training room•May 9, 2023, City Council approved funding $661,000 of Community Development Block Grant (CDBG) to the Project.
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BACKGROUND II•August 1, 2023, City Council approved an allocation of $178,155 in Measure Z funds towards the Project. •March 12, 2024, City Council approved reallocating $300,000 of CDBG funds from the 2348 University Avenue towards the Project since the structure located at 2348 University Avenue was being demolished and CDBG funds could not be used for new construction of housing bringing the total CDBG allocation to $1,139,155. 3 4 1/2/2025
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DISCUSSION•July 10, 2024, Request for Proposal (RFP) No. 2381 was posted onthe City’s online bidding system, Planet Bids by the GeneralServices Department seeking prospective bidders to providedevelop design plans, construction documents, and technicalspecifications for the renovation of the Access Center.•Based on its evaluation results,Cal-City Construction Inc.wasselected.oPricing confirmed at $1,339,000, with a change ordercontingency of 15% in the amount of $200,850 for a totalproject cost of$1,539,850.
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DISCUSSION•Request authorization to amend the City of Riverside Fiscal Year 2023-2024United States Department of Housing and Urban Development AnnualAction Plan to allocate$400,695ofCDBG Unprogrammed Fundsto the coverthe funding shortfall for the Riverside Access Center renovation projectlocated at 2880 Hulen Place.•December 13, 2024, a public notice was issued announcing the proposedamendment to the HUD Annual Action Plan and a 30-day public commentperiod was provided in compliance with HUD regulations.•Contingent on the approval of this amendment is the authorization to enterinto a Design-Build Agreement with Cal-City Construction, Inc. of Cerritos,California for $1,539,850.
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Envision Riverside 2025 Strategic Plan PrioritiesCross-Cutting Threads STRATEGIC PLAN ALIGNMENT#6 Infostructure, Mobility and Connectivity 6.2 RiversideCA.gov8
That the City Council:1. Authorize an amendment to the City of Riverside Fiscal Year 2023-2024 United StatesDepartment of Housing and Urban Development Annual Action Plan to allocate $400,695 ofCommunity Development Block Grant Unprogrammed Funds to the Riverside Access Centerrenovation project located at 2880 Hulen Place;2. Authorize a transfer in the amount of $400,695 within the Community Development BlockGrant Fund Unprogrammed Funds account to the Access Center Rehabilitation Projectaccount;3. Authorize the City Manager, or his designee, to execute a First Amendment to aMemorandum of Understanding with the Department of Housing and Human Services for anadditional allocation of $400,695 of Community Development Block Grant funds for the 2023-2024 Riverside Access Center Renovation Project, including making minor non-substantivechanges, and to sign all documents and instruments necessary to implement this action;RECOMMENDATIONS MG0
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4. Upon execution of the Memorandum of Understanding, authorize the supplementalappropriation of $400,695 to the Grants and Restricted Programs Fund 23/24Riverside Access Center Rehabilitation account, and a supplemental appropriationin the same amount to the inter-fund account for reimbursement of CDBG-relatedexpenditures;5. Approve a Design/Build Agreement with Cal-City Construction, Inc. of Norwalk,California from Request for Proposal No. 2381 for design services and constructionfor the Riverside Place Access Center renovation project in the amount of$1,339.000;6. Approve a 15% contingency change order authority in the amount of $200,850 for atotal not to exceed amount of $1,539,850; andRECOMMENDATIONS RiversideCA.gov10
RECOMMENDATIONS7. Authorize the City Manager, or designee, to execute the Design-Build Agreementincluding making minor, and non-substantive changes.
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