City Council MemorandumCity Council Memorandum
City Council Memorandum
City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 25, 2025 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 3, 4, and 5
SUBJECT: MEASURE Z – AWARD BID NO. 8045 TO ONYX PAVING COMPANY, INC., OF ANAHEIM, CALIFORNIA, FOR A CONSTRUCTION CONTRACT FOR FISCAL YEAR 2023/2024 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 2, IN THE AMOUNT OF $2,882,000 ISSUE:
Award Bid No. 8045 for the construction of Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 2 to Onyx Paving Company, Inc. of Anaheim, California in the amount of $2,882,000.
RECOMMENDATIONS:
That the City Council:
Award a Construction Contract for Bid No. 8045 to Onyx Paving Company, Inc., of Anaheim, California, in the amount of $2,882,000 for Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 2; and Authorize the City Manager, or designee, to execute the Construction Contract with Onyx Paving Company, Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receive and track service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the PMP and align with the community's needs.
Every fiscal year, Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City’s Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in poor and very poor condition and will preserve other streets that are in fair and in good condition.
On January 11, 2024, the Mobility and Infrastructure Committee received a Pavement Management Program update that contained a list of proposed maintenance locations to be completed with various Fiscal Year (FY) 2023/2024 funding sources. The improvements discussed herein were included in the complete project list outlined in the report received by the Mobility and Infrastructure Committee in January 2024. All planned paving projects can be tracked at: www.riversideca.gov/pavingmap DISCUSSION:
On October 31, 2024, Bid No. 8045 for Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 2 (Project) was posted on PlanetBids to perform the following work at various locations throughout the City (Attachments 1 and 2):
Rehabilitate or preserve 2.0 miles on four collector streets:
Palm Avenue from Jurupa Avenue to Sunnyside Drive
Mountain View Avenue from Fremont Street to Hillside Avenue Essex Street from Mountain View Avenue to Maybelle Street Horace Street from Victoria Avenue to Durango Road
Rehabilitate 1.9 miles of local streets within three neighborhoods; Pavement preservation on 3.8 miles of local streets;
Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all rehabilitation locations; Install new signing and striping throughout as necessary; and Street improvements at the intersection of Arfon Way and Mission Inn Avenue.
Concrete improvements along De Anza Avenue between Sunnyside Drive and Central Avenue Prior to bid opening, the City did not schedule a pre-bid job walk, did not receive questions from the prospective bidders, and one (1) addendum was issued for this advertisement. The request for bid notification is summarized in Table 1 below:
Table 1 – Bidding Notification Summary Table
Action
Number of Vendors
Vendors Notified
550
Vendors Who Downloaded Bid No. 8045
54 Questions and Answers Received
0 Addenda Submitted
1 Bids Received
4 On December 5, 2024, four bids were received for the construction of the Project (Attachment 3). The lowest responsive bid was from Onyx Paving Company, Inc., in the amount of $2,882,000, which is 22.7% under the Engineer’s Estimate and outlined in Table 2.
Table 2 – Bid Summary
Ranking
Bidders Name
City Location
Bid Amount
1 Onyx Paving Company, Inc.
Anaheim, CA
$2,882,000.00
2 Hardy & Harper, Inc.
Lake Forest, CA
$3,075,000.00
3 R.J. Noble Company
Orange, CA
$3,238,783.95
4 All American Asphalt
Corona, CA
$3,497,504.90
Engineer's Estimate
$3,728,674.30
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
STRATEGIC PLAN ALIGNMENT:
This Project contributes to Strategic Priority 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
The Project further aligns with each of the following Cross-Cutting Threads:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City’s roadway network and quality of life for residents and visitors.
Equity – Public Works strives to improve the City's roadway network to provide safe and reliable transportation to all areas of the City.
Fiscal Responsibility – Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program, and construction projects are always awarded to the lowest responsive bidders.
Innovation – Project specifications require state-of-the-art methods of street improvements.
Sustainability & Resiliency –The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $2,882,000. The estimated total project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 3. Sufficient funds are budgeted and available in the expenditure accounts shown in Table 4 to award the construction contract and complete the project.
Table 3 – Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$198,000
Construction Contract
$2,882,000
Construction Contingencies
$150,000
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $200,000
Total
$3,430,000
Table 4 – Project Funds
Fund
Project/Program
Account
Amount
Capital Outlay
Minor Streets Rehab
9888440-440301
$2,940,000
Measure Z Capital
Pavement Rehab & Pedestrian Facility Improvements
9902709-470734
$490,000
Total
$3,430,000
Prepared by: Edward Lara, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Jack Liu, Interim, City Attorney
Attachments:
Project Location Map
Project Location List
Bid Award Recommendation
Presentation
Award Bid 8045 ● Page 2Award Bid 8045 ● Page 2
Award Bid 8045 ● Page 2
Award Bid 8045 ● Page 2