City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MARCH 11, 2025 FROM: PUBLIC WORKS DEPARTMENT WARD: 1 SUBJECT: AWARD BID NO. 8108 FOR THE CONSTRUCTION OF PATRICIA BEATTY ELEMENTARY SCHOOL SIDEWALK PROJECT TO AMERICAN CONSTRUCTION COMPANY, LLC OF ANAHEIM, CALIFORNIA, IN THE AMOUNT OF $119,050.50 ISSUE:
Award Bid No. 8108 for the construction of Patricia Beatty Elementary School Sidewalk Project to American Construction Company, LLC of Anaheim, California, in the amount of $119,050.50.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8108 for the construction of Patricia Beatty Elementary School Sidewalk Project to American Construction Company, LLC of Anaheim, California, in the amount of $119,050.50; and Authorize the City Manager, or designee, to execute the Construction Contract with American Construction Company, LLC, including making minor and non-substantive changes.
BACKGROUND:
The project is located on Latham Street between Lafler Drive and Keats Drive (Attachment 1). Per community feedback and resident requests, the Project will construct approximately 200 feet of concrete sidewalk on the southerly side of Latham Street from Lafler Drive to 4211 Latham Street to improve walkability to and from Patricia Beatty Elementary School. The Project will also construct ADA compliant concrete pedestrian ramps, a concrete driveway approach, installation of roadway signage and striping including a mid-block crosswalk with rapid flashing beacons to facilitate, safeguard, and encourage pedestrian activity.
DISCUSSION:
On December 12, 2024, Bid No. 8108 for the Patricia Beatty Elementary School Sidewalk Project was posted on PlanetBids. Work includes the construction of a new sidewalk on Latham Street between Lafler Drive and 4211 Latham Street, construction of new pedestrian ramps, tree replacements and installation of traffic signing and striping including a solar powered bi-directional rectangular rapid flashing beacon system.
Upon releasing Bid No. 8108, 424 City of Riverside vendors were notified via PlanetBids, and 72 prospective bidders downloaded the bid documents. Prior to bid opening, there was one (1) question and answer posed to PlanetBids. The request for bids notification is summarized in the following table:
Bid No. 8108 - Bidding Notification Summary Table
Action
Number of Vendors
Vendors Who Downloaded Bid No. 8108
72 Questions and Answers Received
1 Addenda Submitted
0 Proposals Received
14 On January 16, 2025, a total of fourteen (14) bids were received. The lowest responsive and responsible bid was received from American Construction Company, LLC, in the amount of $119,050.50, which is 11.57% under the Engineer’s Estimate.
Bidder
City Location
Bid Amount
Rank
American Construction Company, LLC
Anaheim, CA
$ 119,050.50
1 Field View Construction Co., Inc.
Murrieta, CA
$ 125,999.99
2 Elias Engineering Construction
Laguna Hills, CA
$ 146,824.10
3 Voltaire Engineering
Redlands, CA
$ 146,969.00
4 MAJ Engineering
Chino Hills, CA
$ 147,512.50
5 Leonida Builders, Inc.
Acton, CA
$ 148,945.00
6 Pavement Rehab Company
Anaheim, CA
$ 158,640.00
7 L C Paving & Sealing, Inc.
Escondido, CA
$ 159,317.00
8 Global Builders, Inc.
Laguna Hills, CA
$ 175,888.00
9 H L Hitchcock Construction, Inc.
Rancho Cucamonga, CA
$ 190,870.00
10 Gentry General Engineering, Inc.
Colton, CA
$ 215,229.00
11 CT&T Concrete Paving, Inc.
Diamond Bar, CA
$ 230,396.77
12 Sudweeks Construction, Inc.
Canyon Lake, CA
$ 239,061.00
13 ISSA Electric, Inc.
Riverside, CA
$ 330,401.30
14 Engineer's Estimate
$ 133,680.50
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
STRATEGIC PLAN ALIGNMENT:
This Project supports Strategic Priority No. 2 – Community Well-Being and Goal 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust. This item also supports Strategic Priority No. 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting Threads as follows:
Community Trust – The proposed improvements will serve the public interest by increasing the traffic safety of residents and visitors. Coordination with the school and addressing traffic safety concerns represent community engagement.
Equity – Project outcome will benefit the entire community by increasing safety and mobility of walking and ensure that all residents fully share.
Fiscal Responsibility – Competitive procurement was used to secure the lowest cost for materials and services ensuring responsible management of the City’s financial resources while providing quality public services to all.
Innovation – Project utilizes latest technologies and innovative strategies.
Sustainability & Resiliency – Project will improve the longevity of our infrastructure. Project enhances the City’s preparedness for the future.
FISCAL IMPACT:
The total fiscal impact of the action is $119,050.50. The estimated total project costs including design engineering, construction, contingencies, and contract administration are itemized in Table 1.
Table 1 – Total Project Costs
Task
Amount
Design Engineering (In House)
$ 11,905.00
Construction Contract (American Construction Company, LLC) $ 119,050.50
Construction Contingencies (10%)
$ 11,905.00
Construction Engineering, Inspection, and Survey (In House) $ 11,905.00
Construction Materials Testing (From Approved Professional Consultants Panel) $ 11,905.00
Total
$ 166,670.50
A budget adjustment in the amount of $63,636.39 will be recorded within the Gas Tax Fund, from Sidewalk/Trail Construction Project account number 9888527-440223 to the Sidewalk Patricia Beatty & RRFB Project account number 9914327-440223 as listed in Table 2. Once the budget adjustment is recorded, sufficient funds will be available in the Sidewalk Patricia Beatty & RRFB Project expenditure account number 9914327-440223 to award the construction contract and complete the base bid and additive bid work for the project.
Table 2 – Budget Adjustment
Fund
Account Description
Account
Amount
Gas Tax
Sidewalk/Trail Construction
9888527-440223
($63,636.39)
Total Reduction:
($63,636.39)
Gas Tax
Sidewalk Patricia Beatty & RRFB
9914327-440223
$ 63,636.39
Total Addition:
$ 63,636.39
Prepared by: Jeannette Guereca, Senior Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Jack Liu, Interim City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Bid 8108 – Patricia Beatty Elementary School Sidewalk ● Page 2