City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 8, 2025 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL
SUBJECT: CHANGE ORDER INCREASE ON FOUR (4) FY 2024/2025 ANNUAL PURCHASE ORDERS FOR VARIOUS CHEMICAL PURCHASES FOR RIVERSIDE REGIONAL WATER QUALITY CONTROL PLANT; FERRIC CHLORIDE FROM KEMIRA WATER SOLUTIONS, INC., OF FONTANA, CALIFORNIA, IN THE AMOUNT OF $458,080 FOR A REVISED TOTAL OF $1,208,080; SODIUM BISULFATE WITH UNIVAR USA, INC., OF KENT, WASHINGTON, IN THE AMOUNT OF $320,620 FOR A REVISED TOTAL OF $1,020,620 SODIUM HYPOCHLORITE FROM PIONEER AMERICAS, LLC., OF WILMINGTON, DELAWARE, IN THE AMOUNT OF $576,134 FOR A REVISED TOTAL OF $2,955,715; AND POLYMER FROM SNF POLYDYNE, INC., OF RICEBORO, GEORGIA, IN THE AMOUNT OF $555,030 FOR A REVISED TOTAL OF $2,255,030; FOR A TOTAL REVISED COST FOR CHEMICALS IN THE AMOUNT OF $7,439,445 THROUGH JUNE 30, 2025; AND APPROVE A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $788,756 – SUPPLEMENTAL APPROPRIATION ISSUES:
Approve the change order increase on four (4) FY 2024/2025 annual purchase orders for various chemical purchases for Riverside Regional Water Quality Control Plant; ferric chloride from Kemira Water Solutions, Inc., of Fontana, California, in the amount of $458,080 for a revised total of $1,208,080; sodium bisulfate with Univar Usa, Inc., of Kent, Washington, in the amount of $320,620 for a revised total of $1,020,620 sodium hypochlorite from Pioneer Americas, LLC., of Wilmington, Delaware, in the amount of $576,134 for a revised total of $2,955,715 ; and polymer from SNF Polydyne, Inc., of Riceboro, Georgia, in the amount of $555,030 for a revised total of $2,255,030; for a total revised cost for chemicals in the amount of $7,439,445 through June 30, 2025; and approve a supplemental appropriation in the amount of $788,756 – supplemental appropriation.
RECOMMENDATIONS:
That the City Council:
Approve a change order to annual Purchase Order No. 250548 for ferric chloride with Kemira Water Solutions, Inc., of Fontana, California, in the amount of $458,080 for a revised total of $1,208,080; Approve a change order to annual Purchase Order No. 251158 for sodium bisulfite with Univar USA, Inc., of Kent, Washington, in the amount of $320,620 for a revised total of $1,020,620; and Approve a change order to annual Purchase Order No. 251153 for sodium hypochlorite with Pioneer Americas, LLC., of Wilmington, Delaware, in the amount of $576,134 for a revised total of $2,955,715; Approve a change order to annual Purchase Order No. 251670 for polymer with SNF Polydyne, Inc., of Riceboro, Georgia, in the amount of $555,030 for a revised total of $2,255,030;
5. With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record a supplemental appropriation of $788,756 from available Sewer Working Capital to the Sewer Fund, Sewer Systems Treatment, Chemical Supplies expenditure account.
BACKGROUND:
The Public Works Department Wastewater Division is responsible for the collection and treatment of wastewater generated within the City of Riverside and the communities of Edgemont, Highgrove, Jurupa, and Rubidoux at the Riverside Water Quality Control Plant (RWQCP). To satisfy the United States Environmental Protection Agency’s (EPA) National Pollution Discharge Elimination System (NPDES) permit, wastewater must be treated to achieve regulatory water quality standards. The RWQCP treatment processes require various chemicals, including citric acid and ferric chloride, to achieve water quality objectives.
DISCUSSION:
Staff requests City Council approval of the proposed change orders to secure the necessary chemicals for the remainder of the fiscal year, ensuring uninterrupted wastewater treatment operations and compliance with federal, state, regional, and local regulations.
This change order request is in accordance with Purchasing Resolution 24101 “Section 1104. Change Orders. Modifications to a Purchase Order shall be made only by Change Order. Subject to the availability of funds, Change Orders may be utilized for purposes of (1) adding and/or deleting quantity of items being procured… Unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval…b) Any Change Order which causes the contract price to exceed $50,000, if the Contract and/or Purchase Order was not previously approved by the Awarding Entity”.
The Purchasing Manager concurs that the actions to approve the change orders are in compliance with Purchasing Resolution No. 24101, Section 1104.
STRATEGIC PLAN ALIGNMENT:
These items support Strategic Priority 4 – Environmental Stewardship and Goal 4.2 – Sustainably manage local water resources to maximize reliability and advanced water reuse to ensure safe, reliable, and affordable water to our community.
1. Community Trust – Conducting regular water treatment routines ensures wastewater discharges do not negatively impact the community and environment. The RWQCP requires chemicals to treat wastewater, such as ferric chloride, hypochlorite, citric acid, sodium bisulfate, and polymer to comply with federal, state, regional and local regulatory requirements.
2. Equity – The purchase of these chemicals supports RWQCP efforts in protecting the public’s health and environment by ensuring wastewater treatment is performed efficiently in compliance with federal, state, regional, and local regulatory requirements.
3. Fiscal Responsibility – The purchase of these chemicals supports RWQCP efforts in minimizing inefficiencies and develop control methods to maximize reliability and ensure efficient wastewater treatment.
4. Innovation – The purchase of these chemicals exemplifies a collaborative partnership between; Kemira Water Solutions Inc., of Fontana, California; Univar USA, Inc., of Kent, Washington; Pioneer Americas, LLC., of Wilmington, Delaware; and SNF Polydyne, Inc., of Riceboro, Georgia to enhance operational reliability by achieving measurable improvements through proper wastewater treatment.
5. Sustainability & Resiliency – The purchase of these chemicals supports the implementation of sustainability to treat wastewater that is generated within the City of Riverside and the communities of Edgemont, Highgrove, Jurupa, and Rubidoux at the Riverside Water Quality Control Plant.
FISCAL IMPACT:
The total fiscal impact of the action is $1,909,864. Upon City Council approval, a supplemental appropriation of $788,756 from Sewer Working Capital will be recorded in the Sewer Fund, Sewer Systems Treatment, Chemical Supplies account number 4125200-426600, as listed in the table below. Sufficient reserves are available to support the supplemental appropriation.
Fund
Program
Account
Amount
Sewer
Sewer Systems Treatment, Chemical Supplies
4125200-426600
$ 1,121,108
Sewer Systems Treatment, Chemical Supplies*
4125200-426600
$788,756
Total
$ 1,909,864
* Supplemental Appropriation
Prepared by: Victoria Villegas, Administrative Analyst
Approved by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Jack Liu, Interim City Attorney
Attachment: Presentation
Change Order Increase for Chemicals at WQCP ● Page 2