City Council MemorandumCity Council Memorandum
City Council Memorandum
City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 8, 2025 FROM: PUBLIC WORKS DEPARTMENT WARD: 7
SUBJECT: AWARD BID NO. 8139 FOR FISCAL YEAR 2024/25 COMMUNITY DEVELOPMENT BLOCK GRANT WARD 7 FORMER HOLE LAKE PERIMETER FENCING TO IBARRA GENERAL ENGINEERING, INC. OF RIVERSIDE, CALIFORNIA, IN THE AMOUNT OF $1,357,100 ISSUE:
Award Bid No. 8139 for Fiscal Year 2024/25 Community Development Block Grant Ward 7 Former Hole Lake Perimeter Fencing to Ibarra General Engineering, Inc. of Riverside, California, in the amount of $1,357,100.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid No. 8139 for the construction of Fiscal Year 2024/25 Community Development Block Grant Ward 7 Former Hole Lake Perimeter Fencing to Ibarra General Engineering, Inc. of Riverside, California, in the amount of $1,357,100; and Authorize the City Manager, or designee, to execute the construction contract with Ibarra General Engineering, Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
On July 13, 2010, the City Council adopted a Mitigated Negative Declaration (MND) and Mitigation Monitoring Plan for the Jurupa Avenue Extension Phase 2 project from Rutland Avenue to the former Hole Lake Dam (Project). The MND analyzed potential environmental impacts in accordance with the California Environmental Quality Act. The California Department of Fish and Wildlife (CDFW) required restoration of 5.31 acres of riparian/wetland habitat.
On May 10, 2011, the City Council awarded a contract to construct the Project improvements. A Notice of Completion was filed with the Riverside County Recorder’s Office indicating the Project was completed on September 24, 2012.
On September 22, 2015, the City Council approved a Services Agreement with the Riverside-Corona Resource Conservation District (RCRCD) in the amount of $702,900 and granted RCRCD a 10.58 -acre Conservation Easement within the former Hole Lake area to complete the required Project riparian/wetland habitat mitigation.
On October 22, 2024, the City Council approved the First Amendment to the Service Agreement with the Riverside-Corona Regional Conservation District in the additional amount of $3,055,116.08, for a total contract amount of $3,758,016.08 for the Jurupa Avenue Extension Phase 2 from Rutland Avenue to former Hole Lake Dam. The amendment was required due to the delays experienced with homeless encampments within the former Hole Lake area.
In conjunction with the approved First Amendment, the City agreed to provide cleanup services to accompany RCRCD’s mitigation efforts and to install perimeter fencing to reduce pedestrian foot traffic and illegal dumping within the conservation easement.
As a designated entitlement jurisdiction, the City of Riverside receives federal funding through the United States Department of Housing and Urban Development (HUD). Funding is administered by the Housing and Human Service Department through their Community Development Block Grant (CDGB) Division. Activities eligible for funding under the CDBG program include a wide range of programs, such as infrastructure, affordable housing, and economic development.
On June 18, 2024, the City Council adopted the Fiscal Year (FY) 2023/2024 HUD Annual Action Plan that appropriated the recommendations from the Housing and Human Services Department CDBG Division.
DISCUSSION:
On February 4, 2025, Bid No. 8139 for Fiscal Year 2024/25 Community Development Block Grant Ward 7 Former Hole Lake Perimeter Fencing (Project) was posted on PlanetBids to perform the following work around the former Hole Lake area (Attachment 1):
Install 4,300 linear feet of 8-foot tall, anti-scale steel security fencing; Install swinging gates with multi-latch locking systems at 6 locations for authorized vehicular access and 1 location for authorized personnel access; Install bollards at two locations on the Santa Ana River Trail (SART) bike path; Construct concrete driveway approaches for three of the authorized vehicular access locations; and Provide minor modifications to the signing and striping for the SART bike path and relocate existing perimeter access restriction signs as necessary.
Prior to bid opening, the City did not schedule a pre-bid job walk. Fourteen (14) questions were submitted from the prospective bidders, and one (1) addendum was issued for this advertisement.
The Request for Bids notification is summarized in Table 1:
Table 1 – Bidding Notification Summary Table
Action
Number of Vendors
Vendors Notified
603
Vendors Who Downloaded Bid No. 8139
46 Questions Received
14 Addenda Issued
1 Bids Received
12 On February 27, 2025, twelve (12) bids were received, four (4) of which were deemed non-responsive (NR), for the construction of the Project (Attachment 2). The lowest responsive bid was from All Commercial Fence, Inc., in the amount of $1,357,100, which is 22.9% under the Engineer’s Estimate and outlined in Table 2.
Table 2 – Bid Summary
Ranking
Bidders Name
City Location
Bid Amount
1 Ibarra General Engineering Inc
Riverside, CA
$1,357,100.00
2 Ferreria Construction Co, Inc
Rancho Cucamonga, CA
$1,554,304.00
3 Fencecorp Inc
Riverside, CA
$1,568,150.00
4 Red Hawk Services, Inc
Perris, CA
$1,601,262.06
5 Horizons Construction Company
Orange, CA
$1,820,280.00
6 Valley Cities/Gonzales Fence, Inc.
Norco, CA
$1,905,000.00
7 CSI Services
San Pedro, CA
$1,914,700.00
8 Quality Fence Co. Inc.
Paramount, CA
$1,999,950.00
NR
EverFence Corporation
Orange, CA
$1,303,574.00
NR
All Commercial Fence, Inc.
Oakdale, CA
$1,328,870.00
NR
ECONO Fence, Inc.
Riverside, CA
$1,343,870.00
NR
Zeco Inc
Yorba Linda, CA
$2,535,576.00
Engineer's Estimate
$1,761,150.00
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
Both the Housing and Human Services Department Director and the Parks, Recreation and Community Services Director concur with the award recommendation.
STRATEGIC PLAN ALIGNMENT:
This Project aligns with Strategic Priority 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
The Project further aligns with each of the following Cross-Cutting Threads:
Community Trust –The fencing improvements satisfy the City’s obligation to support the mitigation work that is currently in progress and reduces access and illegal dumping in the area.
Equity – The improvements help secure the conservation easement area which can serve as betterment for the entire community.
Fiscal Responsibility – Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program and construction projects are always awarded to the lowest responsive bidder.
Innovation – This project exemplifies established methods for providing security materials including efforts to reduce the capability of vertical scaling and lock tampering.
Sustainability & Resiliency –The construction materials specified for these projects are considered some of the best practices in the industry.
FISCAL IMPACT:
The total fiscal impact of this action is $1,357,100. The estimated total project cost including design engineering, construction, contingencies, and contract administration are itemized in Table 3.
Table 3. Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$17,190
Construction Contract
$1,357,100
Construction Contingencies
$135,710
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $140,000
Total
$1,650,000
Upon City Council approval, a budget adjustment will be recorded as outlined in Table 4 and sufficient funds will be available in the expenditure accounts shown in Table 5 to award the construction contract and complete the project.
Table 4. Budget Adjustments
Fund
Project
Account
Amount
Measure A
Major Streets Rehab
9888030-440313
($350,000)
Total Reduction
($350,000)
Measure A
Jurupa Ext. Van Buren-Rutland
9598430-440313
$350,000
Total Additions
$350,000
Table 5. Project Funds (Post Budget Adjustment)
Fund
Project/Program
Account
Amount
CDBG
24/25 CDBG Ward 7 Hole Lake
9184300-440120
$175,000
Measure A
Jurupa Ext-Van Buren-Rutland
9598430-440313
$1,175,000
Gas Tax
Jurupa Ext-Van Buren-Rutland
9598430-440223
$300,000
Total
$1,650,000
Prepared by: Edward Lara, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Jack Liu, Interim, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Presentation
Award Bid 8139 ● Page 2