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City Council May 6, 2025Crossing Guard Program ServicesPublic Works Department RiversideCA.gov2
•On September 24, 2019, the City Council approved a Memorandum ofUnderstanding (MOU) for the reimbursement of crossing guard serviceswith RUSD and AUSD for a five-year term through June 30, 2024.•On February 27, 2024, Council approved the First Amendment to MOUwith AUSD to add 12 additional guard sites at a 100% reimbursementto the City of Riverside.•On May 7, 2024, City Council approved the Second Amendment tothe MOU for Crossing Guard Services with AUSD to fully reimburse theCity for the Summer School Program.BACKGROUNDBACKGROUND1 2 4/24/2025
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•On June 18, 2024, Council approved:– The First Amendment to MOU between RUSD to add six (6)additional guard locations for 100% reimbursement through June30, 2025,– The Third Amendment to the MOU between the AUSD for to addone (1) additional guard location for 100% reimbursementthrough June 30, 2025,– A new MOU between the St. Catherine of Alexandria School for100% reimbursement of Crossing Guard Services through June 30,2026.BACKGROUNDBACKGROUND RiversideCA.gov4
•The City Council has previously expressed a desire to continually assess thecost-sharing model for crossing guard services.•On January 28, 2025, the City Manager and Public Works Department metwith RUSD.–RUSD shared that they would like to add three crossing guard locations to the newschool site at Casa Blanca Elementary with the request to pay no more than 50% as theschool is within City limits. This decision would set precedence for any additional sites, asEastside Elementary will also require crossing guards and it is expected to open in 2027.•On March 12, 2025, the City Manager andPublic Works Department met with AUSD.–They shared that they anticipate a decrease in fundingand appreciate if the City would reconsider a 50/50 split.
DISTRICT ENGAGEMENT3
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The City funds 50% of the 64 originally contracted crossing guardlocations & the districts fund 100% of the 20 newly contracted crossingguard locations.
EXISTING COST SHARING MODEL
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Total cost to add 3 schools to the contract is $66,192 for FY 2025/26.ACMS is compensated for:1.4hours per day.2. On approximately 180days per year (based on the school calendar). Will only be paid for active school days.3. At 87locations (as determined by the School Districts).COMPENSATION5 6 4/24/2025
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•Add three guard locations to the ACMS Contract for the new RUSD elementary school. –Guard coverage will be increased to a total of 87 locations. •The Memorandum of Agreements have been revised to reflect the following:–Extend the term for the MOU the reimbursement agreement with AUSD and RUSD through June 30, 2026. –Revise the reimbursement schedule as recommended by the Safety, Wellness, and Youth Committee.–Add 3 guard locations to the RUSD MOU.–Add the Summer School program to the FY 2025 and FY 2026 to the AUSD MOU to for full reimbursement for all guard sites within their district. DISCUSSION RiversideCA.gov8
•On February 19, 2025, the Safety, Wellness, and Youth Committeeapproved an update to the school crossing guard service cost sharingprogram with RUSD and AUSD to increase the school district contributionsfor the 72 public schools within City Limits by 5% each year over a five-yearterm, beginning in FY 2025/26, with the goal of reaching a 75% (School) /25% (City) contribution split in 5 years.DISCUSSION 7 8
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•The Committee also recommended:–Integrating Elementary and Middle Schools residing within City limits into the cost sharing model.•This moves 5 guard locations from AUSD full reimbursement into the cost sharing model. –Adding 3 crossing guard locations for the new school site at Casa Blanca Elementary.PROPOSED COST SHARING SITES RiversideCA.gov10
•The MOUs with RUSD and AUSD will only extend one year as the Agreement with ACMS scheduled to sunset on June 30, 2026. •Staff will issue an RFP for the new crossing guard services contract and upon award will issue new multi-year MOUs with the school districts reflecting the cost-sharing model as listed in Table 4.PROPOSED COST SHARING MODEL 9 10
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Strategic Priority 2 – Community Well-BeingGoal 2.3- Strengthen neighborhood identifies and improve community health and the physical environment through amenities andprograms that foster an increased sense of community and enhanced feelings of pride and belonging citywide; andGoal 2.4– Support programs and innovations that enhance community safety, encourage neighborhood engagement and buildpublic trust.Strategic Priority 5 – High Performing Government Goal 5.4– Achieve and maintain financial health by addressing gaps between revenues and expenditures and aligning resourceswith strategic priorities to yield the greatest impact.Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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RECOMMENDATIONSThat the City Council:1. Approve the Fourth Amendment to Professional Consultant Services Agreement withAll-City Management Services (ACMS), Inc. of Santa Fe Springs, California, forCrossing Guard Program Management Services to add three (3) guard locations fora total of 87 guard locations through June 30, 2026, for an amount not to exceed$66,192, for a total contract value of $1,919,568 for fiscal year (FY) 2025/26;2. Authorize the City Manager, or designee, to execute the Fourth Amendment to theProfessional Consultant Services Agreement with ACMS, including making minor andnon-substantive changes, and executing future amendments and extensions, subjectto the availability of budgeted funds;11 12 4/24/2025
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RECOMMENDATIONS3. Approve the Fourth Amendment to the MOU for Reimbursement of Crossing GuardServices with AUSD to fully reimburse the City of Riverside for all guard locations forthe duration of the Summer Program, subject to the availability of budgeted funds, toextend for a one-year term through June 30, 2026, and to revise the reimbursementschedule;4. Approve the Second Amendment to the MOU for Reimbursement of Crossing GuardServices with RUSD to extend for a one-year term through June 30, 2026, add three(3) additional guard locations for a total of 58 guard locations for a total Contractprice of $1,279,712 for FY 2025/26, and to revise the reimbursement schedule; RiversideCA.gov14
RECOMMENDATIONS5. Authorize the City Manager, or designee, to execute the Second Amendment to theMOU with RUSD and the Fourth Amendment to the MOU with AUSD forReimbursement of Crossing Guard Services, including making minor and non-substantive changes, and executing future Memorandum of Understandingamendments and extensions, subject to the availability of budgeted funds; and6. With five affirmative votes, authorize the Chief Financial Officer, or designee, torecord a increase in FY 2025/26 revenue of $136,796 and a supplementalappropriation in the amount of $50,526, to reflect the updated cost sharingarrangements and contract costs as compared to existing budget projections13 14