City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 6, 2025 FROM: PUBLIC WORKS DEPARTMENT WARDS: 4
SUBJECT: AWARD BID NO. 8024 FOR THE CONSTRUCTION OF THE 20898 INDIGO POINT SEWER ACCESS ROAD PROJECT TO PRESTIGE PAVING COMPANY, INC., OF LA MIRADA, CALIFORNIA, IN THE AMOUNT OF $54,431.40 PLUS A 10% CONSTRUCTION CONTIGENCY OF $5,443.00 FOR A TOTAL AMOUNT OF $59,874.40.
ISSUE:
Award Bid No. 8024 for the construction of the 20898 Indigo Point Sewer Access Road Project to Prestige Paving Company, Inc., of La Mirada, California, in the amount of $54,431.40 plus a 10% contingency amount of $5,443.00 for a total amount of $59,874.40.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8024 for the construction of the 20898 Indigo Point Sewer Access Road Project to Prestige Paving Company, Inc., of La Mirada, California, in the amount of $54,431.40 and authorize a 10% construction contingency in the amount of $5,443.00 for a total amount of $59,874.40; and Authorize the City Manager, or designee, to execute the Construction Contract with Prestige Paving Company, Inc. including making minor and non-substantive changes.
BACKGROUND:
The City owns and maintains approximately 1,800 linear feet of public sewer main line located on the southeast end of the City’s service area which runs along the back end of several private properties. Access for maintenance is granted through a sewer easement, which is delineated by a block wall on the East and wrought iron fence on the west. The current access to the existing easement has been through the County side, off Authority Way. Due to recent construction of a block wall, access for a vactor truck has since been obstructed off Authority Way.
This project will provide a new means of access through the City side from Indigo Point/Laurel Ridge Road and through the property at 20898 Indigo Point. On July 11, 2024, an easement was granted to the City for ingress and egress to access the existing sanitary sewer facilities by Orangecrest Country Community Association. (POR APN 294-570-023) DISCUSSION:
On January 22, 2025, Bid No. 8024 for the 20898 Indigo Point Sewer Access Road Project was posted on PlanetBids. Work includes the construction of a new crushed miscellaneous base sewer access road through an ingress/egress easement at the property located on 20898 Indigo Point and installation of a wrought iron gate to access the sewer easement at the back of the property.
Prior to bid opening, there were five (5) questions and answers posed to PlanetBids, and two (2) addenda were issued. The request for bids notification is summarized in the following table:
Bid No. 8024 - Bidding Notification Summary Table
Action
Number of Vendors
Vendors Notified
711
Vendors who Downloaded Bid No. 8024
71 Questions and Answers Received
5 Addenda Submitted
2 Proposals Received
11 On March 13, 2025, a total of eleven (11) bids were received for the construction of the Project. The lowest responsive and responsible bid was received from Prestige Paving Company, Inc. in the amount of $54,431.40 which is 27% under the Engineer’s Estimate.
Bidder
City Location
Bid Amount
Rank
Prestige Paving Company, Inc.
La Mirada, CA
$ 54,431.40
1 ISSA Electric, Inc.
Riverside, CA
$ 61,413.00
2 KEC Engineering
Corona, CA
$ 64,235.00
3 Scorpion Backhoe, Inc.
Hemet, CA
$ 67,060.00
4 American Construction Company, LLC DBA ACC
Anaheim, CA
$ 67,642.00
5 CMIP, LLC
Palmdale, CA
$ 67,900.00
6 Gentry General Engineering, Inc.
Colton, CA
$ 69,505.00
7 Wheeler Paving, Inc.
Riverside, CA
$ 75,354.00
8 Oric Engineering
Lake Elsinore, CA
$ 98,695.00
9 J&E Construction
Chino, CA
$ 116,278.00
10 Asad Holdings, LLC
Laguna Hills, CA
$ 119,494.08
11 Engineer's Estimate
$ 74,363.00
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
STRATEGIC PLAN ALIGNMENT:
This Project supports Strategic Priority 2 – Community Well-Being and Goal 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust. This item also supports Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting Threads as follows:
Community Trust – Community was informed of the project through communication with the Homeowners Association. The proposed improvements will serve the public by providing sewer maintenance and reliability.
Equity – Project outcomes will benefit the entire community. The Project will provide a higher degree of sewer service reliability and lower the chance of pipe failure, which will benefit all residents and businesses on the east side of the City.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City's financial resources while providing quality public services to all. Competitive procurement was used to secure the lowest cost for materials/services.
Innovation – Project utilizes latest technologies and/or innovative strategies. Riverside is inventive and timely in meeting the community's changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – Riverside is committed to meeting the needs of the present without compromising the needs of the future and ensuring the City's capacity to persevere, adapt, and grow during good and difficult times alike. The construction materials specified for these projects are considered best practices in the industry.
FISCAL IMPACT:
The total fiscal impact of the action is $59,874.40, which includes a 10% contingency amount of $5,443.00. The estimated total project costs including design engineering, construction, contingencies, and contract administration are itemized in Table 1. Sufficient funds are budgeted and available in the Sewer Fund, Priority Pipeline Assessment & Repair Project account number 9911523-440301 for the contract award.
Table 1 – Total Project Costs
Task
Amount
Design Engineering (In House)
$ 5,443.00
Construction Contract (Prestige Paving Company, Inc.)
$ 54,431.40
Construction Contingencies (10%)
$ 5,443.00
Construction Engineering, Inspection, and Survey (In House) $ 5,443.00
Construction Materials Testing (From Approved Professional Consultants Panel) $ 5,443.00
Total
$ 76,203.40
Prepared by: Jeannette Guereca, Senior Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Jack Liu, Interim City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Bid 8024 – 20898 Indigo Point Sewer Access Road ● Page 2