City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 6, 2025 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z – PURCHASE 18 MOTOROLA ENHANCED APX 6500 7/800 MHZ MOBILE IN-CAR RADIOS, RADIO ACCESSORIES, AND THREE-YEAR SERVICE WARRANTY THROUGH THE CITY OF SAN DIEGO CONTRACT C1837 IN THE AMOUNT OF $141,184.88; PURCHASE 18 WATCHGUARD IN-CAR VIDEO SYSTEMS, MISCELLANEOUS ACCESSORIES, SOFTWARE, LICENSING, AND WARRANTY THROUGH SOURCEWELL CONTRACT 042021-MOT IN THE AMOUNT OF $154,478.07 FROM MOTOROLA SOLUTIONS, INC., OF CHICAGO, ILLINOIS,; AND PURCHASE 15 PANASONIC CF-33 TOUGHBOOKS, FIVE-YEAR WARRANTY, AND ACCESSORIES THROUGH THE NASPO VALUEPOINT CONTRACT 23019 IN THE AMOUNT OF $113,848.46 FROM LEHR, OF RENO, NEVADA, FOR A TOTAL PURCHASE AMOUNT OF $409,511.41 ISSUES:
Authorize the purchase of 18 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty in the amount of $141,184.88 through the City of San Diego Contract C1837; purchase of 18 WatchGuard in-car video systems, miscellaneous accessories, software, licensing, and warranty in the amount of $154,478.07 through Sourcewell Contract 042021-MOT from Motorola Solutions, Inc., of Chicago, Illinois; and the purchase of 15 Panasonic CF-33 Toughbooks, five-year warranty, and accessories through NASPO ValuePoint Contract 23019 from LEHR, of Reno, Nevada, in the amount of $113,848.46, for a total purchase amount of $409,511.41.
RECOMMENDATIONS:
That the City Council:
Authorize the purchase of 18 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty from Motorola Solutions Inc., of Chicago, Illinois, in the amount of $141,184.88; Authorize the purchase of 18 WatchGuard in-car video systems from Motorola Solutions, Inc., of Chicago, Illinois, including miscellaneous accessories, software, licensing, and warranty in the amount of $154,478.07; Authorize the purchase of 15 Panasonic CF-33 Toughbooks, five-year warranty, and accessories from LEHR, of Reno, Nevada, in the amount of $113,848.46; and Authorize the City Manager, or designee, to execute all documents necessary to issue the purchase orders and change orders, including making minor and non-substantive changes.
BACKGROUND:
To help address service cuts, as well as a portion of the City’s critical unfunded needs, at staff’s recommendation, the Mayor and the City Council placed Measure Z on the November 8, 2016, ballot. The measure authorized a one-cent increase in the City’s sales tax rate and was approved by over 60% of Riverside voters. The collection of the additional one-cent sales tax began on April 1, 2017.
On May 16, 2017, the City Council approved the Measure Z Spending Plan. As part of the Measure Z Spending Plan, the City Council approved funding for a Police Vehicle Replacement and Maintenance Plan in the amount of approximately $2.2 million per year.
Measure Z funding for this Plan was continued through the current fiscal year as part of the approved budget and is established to fund the purchase of replacement vehicles for the Police Department, as well as the equipment necessary to put the vehicles in service.
Earlier this calendar year, the Police Department ordered 18 new Ford Police Interceptor SUVs utilizing the Measure Z Police Vehicle Replacement and Maintenance funds. All of the vehicles will need to be equipped with radios, WatchGuard in-car video systems, and computers before they can be deployed.
DISCUSSION:
Earlier this calendar year, the General Services Department placed an order for 18 Ford Explorer Police Interceptor utility vehicles for the Riverside Police Department (RPD) as approved in the Measure Z Spending Plan, Vehicle Replacement and Maintenance Plan. As part of the standard emergency equipment installed in these vehicles, they will need to be equipped with Motorola 6500 7/800 MHZ Mobile in-car radios, WatchGuard in-car video systems and Panasonic CF-33 Toughbooks prior to use.
In-Car Radio System
On November 3, 2020, the City of San Diego issued RFP 10089713-21-K for Radio Communication, Emergency Response, and Mobile Interoperability Equipment and Supporting Services. The RFP was advertised in The Daily Transcript on November 5, 2020. Addendum A was issued on December 2, 2020, making changes, and extending the due date to January 8, 2021. A total of four (4) respondents were evaluated based on their proposals and demonstrations, with Motorola achieving the highest score of 89.95. Subsequently, on October 25, 2021, the Council of the City of San Diego approved a ten (10) year agreement.
Motorola Solutions provided Quote No. 3013066 for purchase 18 Motorola APX 6500 7/800 MHZ Mobile in-car radios in the amount of $141,184.88. The quote references the San Diego Contract C1837 pricing. Therefore, RPD is proposing to purchase 18 Motorola APX 6500 7/800 MHZ Mobile in-car radios from Motorola Solutions, Inc., of Chicago, Illinois.
In Vehicle Video System
On March 2, 2021, Sourcewell released a Request for Proposals No. 042021 (RFP#042021) for Public Safety Communications Technology and Hardware Solutions. The RFP#042021 closed on April 20, 2021, with 23 responses. All 23 respondents were evaluated and Motorola Solutions, Inc was ranked the highest with a score of 854 of 1000 points. Sourcewell and Motorola Solutions, Inc entered into Contract 042021-MOT on July 4, 2021, which ends on June 23, 2025.
Motorola Solutions provided Quote No. 3012709 in the amount of $142,048.80 for 18 Watchguard in-car video systems. Motorola Solutions is providing pricing in accordance with their Sourcewell Cooperative Contract 042021-MOT. Therefore, RPD is proposing to purchase 18 Watchguard in-car video systems from Motorola Solutions INC., of Chicago, Illinois.
In Vehicle Computers
On November 4, 2020, Request for Proposals number 29720 (RFP #29720) was released for Computer Equipment, Peripherals & Related Services. The RFP #29720 closed on March 18, 2021, with 28 responses. The State of Minnesota in partnership with NASPO ValuePoint has awarded cooperative Master Agreements for Computer Equipment, Peripherals & Related Services on July 23, 2023. Participating Addendum Number 7-23-70-55-10 was entered into between the State of California, Department of General Services and Panasonic Corporation of North America under the lead state of Minnesota NASPO ValuePoint Master Agreement Number 23019 with a term of February 1, 2024, through June 30, 2025. LEHR is an authorized reseller of Panasonic Corporation of North America.
RPD currently has three Panasonic CF-33 Toughbooks in our inventory and will need to purchase an additional 15 Toughbooks to outfit the new vehicles. RPD obtained Quote No. 52160 for the purchase of 15 Panasonic CF-33 Toughbooks from LEHR, of Reno, Nevada, in the amount of $113,848.46. LEHR is providing pricing in accordance with their NASPO Cooperative Contract 23019. Therefore, RPD is proposing to purchase 15 Panasonic CF-33 Toughbooks from LEHR, of Reno, Nevada.
Purchasing Resolution 24101, Section 602(f) Acquisition of Goods states that: “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(f) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements”.
The Purchasing Manager concurs that the recommended actions are in compliance with Purchasing Resolution No. 24101, Section 602(f).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The use of Motorola radios, video systems, and Panasonic Toughbooks, described herein, by the Police Department improves communication and transparency and allows Police Department employees to better serve the community increasing public trust.
Equity – The Riverside Police Department provides public safety services to all residents in the City of Riverside. The use of the Motorola radios, video systems, and Panasonic Toughbooks, assists in the achievement of this goal by ensuring that the department can communicate effectively and transparently for the safety of the community members and the officers.
Fiscal Responsibility – The procurement of in-car radios is in accordance with Purchasing Resolution 24101 Section 602(f) which outlines procurement processes as it relates to cooperative purchasing opportunities. Measure Z funding will be used for this purchase.
Innovation – In order to meet the community’s changing needs and prepare for the future, the Riverside Police Department equips all field personnel and vehicles with current radio and video technology.
Sustainability & Resiliency – The proposed purchases have the capacity to meet the present and future needs of the Riverside Police Department and ensures the Department is provided the capacity to preserve, adapt and grow with the needs of the community. Additionally, Measure Z funding will be used for this purchase.
FISCAL IMPACT:
The total fiscal impact of the action is $409,511.41. Funding in the amount of $242,809 is available in the Measure Z Fund, Police-Field Operations Vehicle Replacement PD account 8001201-450057. The remaining amount of $166,702.41 is available in the Grant & Restricted Programs Fund, State COPS 24/25 grant account 9353100-440210.
Prepared by: Victor Garcia, Principal Management Analyst Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Mike Futrell, City Manager
Approved as to form: Jack Liu, Interim City Attorney
Attachments:
Quote for 18 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios Quote for 18 Watchguard in-car video systems
Quote for 15 Panasonic CF-33 Toughbooks
Motorola mobile in-car radios, Watchguard in-car video systems, and Panasonic CF-33 Toughbooks – Page 2