City Council MemorandumCity Council Memorandum
City Council Memorandum
City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 6, 2025
FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 3, 4, 5, 6, 7
SUBJECT: MEASURE Z – AWARD BID NO. 8046 TO ONYX PAVING COMPANY, INC. OF ANAHEIM, CALIFORNIA, FOR A CONSTRUCTION CONTRACT FOR FISCAL YEAR 2023/2024 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 3, IN THE AMOUNT OF $6,593,000 – AUTHORIZE A SUPPLEMENTAL APPROPRIATION AND INTERFUND TRANSFER IN THE AMOUNT OF $280,000 ISSUE:
Award Bid No. 8046 for the construction of Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 3 to Onyx Paving Company, Inc. of Anaheim, California in the amount of $6,593,000; and authorize a supplemental appropriation and interfund transfer from the Infrastructure Reserve Balance into the Capital Outlay Fund, Monticello Landscape Maintenance project account in the amount of $280,000.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid No. 8046 for the construction of Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 3 to Onyx Paving Company, Inc. of Anaheim, California, in the amount of $6,593,000; Authorize the City Manager, or designee, to execute the Construction Contract with Onyx Paving Company, Inc., including making minor and non-substantive changes, subject to the availability of budgeted funds; and With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record a supplemental appropriation and interfund transfer from the General Fund Infrastructure Reserve into the Capital Outlay Fund, Monticello Landscape Maintenance project account in the amount of $280,000.
BACKGROUND:
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receive and track service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the PMP and align with the community's needs.
Every fiscal year, Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City’s Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in poor and very poor condition and will preserve other streets that are in fair and in good condition.
On January 11, 2024, the Mobility and Infrastructure Committee received a Pavement Management Program update that contained a list of proposed maintenance locations to be completed with various Fiscal Year (FY) 2023/2024 funding sources. The improvements discussed herein were included in the complete project list outlined in the report received by the Mobility and Infrastructure Committee in January 2024. All planned paving projects can be tracked at: www.riversideca.gov/pavingmap.
DISCUSSION:
On February 6, 2025, Bid No. 8046 for Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 3 (Project) was posted on PlanetBids seeking prospective bidders to perform the following work at various locations throughout the City (Attachments 1 and 2):
Provide preservation and rehabilitation improvements on the following collector streets:
Jackson Street from Colorado Avenue to Van Buren Boulevard (Preserve 1.0 miles) Jackson Street from Lincoln Avenue to Indiana Avenue (Preserve 0.5 miles) Polk Street from Magnolia Avenue to Hole Avenue (Resurface 0.8 miles) Rehabilitate 2.7 miles of residential streets within eight neighborhoods; Pavement preservation improvements on 2.7 miles of residential streets within eight neighborhoods; Provide partial street reconstruction and rehabilitation improvements at the intersection of Collett Avenue and Pierce Street; Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all rehabilitation locations; Install new signing and striping throughout as necessary; Install string lighting improvements overhanging metered parking, and funded via the Public Parking Fund, at the following locations:
Main Street from Sixth Street to Fifth Street
Fifth Street from Main Street to Orange Street
Cheech Marin Center parking lot
Provide median improvements on Monticello Avenue from Colorado Avenue to Concord Avenue, including:
Turf scarification, soil grading, and application of mulch; New water efficient planting; and
Replace 1,600 linear feet of chain link fence.
Prior to bid opening, there were 1,027 vendors notified and 79 prospective bidders on the bidders list. The City did not schedule a pre-bid job walk. Three (3) questions were submitted from the prospective bidders, and one (1) addendum was issued by the City for this advertisement. The Request for Bids notification is summarized in Table 1:
Table 1 – Bidding Notification Summary Table
Action
Number of Vendors
Vendors Notified
1,027
Vendors Who Downloaded Bid No. 8046
79 Questions Received
3 Addenda Issued
1 Bids Received
5 On March 6, 2025, five (5) bids were received for the construction of the Project (Attachment 3). The lowest responsive and responsible bid was received from Onyx Paving Company, Inc., of Anaheim, California, in the amount of $6,593,000.00, which is 3.6% under the Engineer’s Estimate and outlined in Table 2.
Table 2 – Bid Summary
Ranking
Bidders Name
City Location
Bid Amount
1 Onyx Paving Company, Inc.
Anaheim, CA
$6,593,000.00
2 All American Asphalt
Corona, CA
$6,959,112.00
3 Hardy & Harper, Inc.
Lake Forest, CA
$7,050,000.00
4 R.J. Noble Company
Orange, CA
$7,072,034.68
5 Sequel Contractors, Inc.
Santa Fe Springs, CA
$7,171,127.75
Engineer's Estimate
$6,838,279.35
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
STRATEGIC PLAN ALIGNMENT:
This Project aligns with Strategic Priority 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
The Project further aligns with each of the following Cross-Cutting Threads:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City’s roadway network and quality of life for residents and visitors.
Equity – Public Works strives to improve the City's roadway network to provide safe and reliable transportation to all areas of the City.
Fiscal Responsibility – Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program construction projects are always awarded to the lowest responsive bidders.
Innovation – Project specifications require state-of-the-art methods of street improvements.
Sustainability & Resiliency –The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $6,593,000. Upon City Council approval, a supplemental appropriation and interfund transfer in the amount of $280,000 will be recorded from the General Fund Infrastructure Reserves to the Capital Outlay Fund, Monticello Landscape Maintenance project as indicated in Table 4 below. Sufficient reserves are available to support the supplemental appropriation. The estimated total project cost including design engineering, construction, contingencies, and contract administration is as itemized in Table 3. With the appropriation of the Infrastructure Reserve funds indicated in Table 4, sufficient funds will be available in the expenditure accounts shown in Table 5 to award the construction contract and complete the project.
Table 3. Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$364,913
Structural Engineering for Lighting Foundation Design (IDS Group, Inc. from Approved Consultant Panel) $26,864
Geotechnical Engineering for Lighting Foundation Design (The Converse Professional Group from Approved Consultant Panel) $15,223
Construction Contract
$6,593,000
Construction Contingencies
$150,000
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $200,000
Total
$7,350,000
Table 4. Supplemental Appropriation/Transfers
Fund
Account Name
Account
Amount
Transfers
General Fund
Infrastructure Reserves
0000101-299206
($280,000)
GF Transfer Out
7223600-990401
$280,000
Revenue
Capital Outlay
Monticello Landscape Maint Project
9927000-985101
$280,000
Expenditures
Capital Outlay
Monticello Landscape Maint Project
9927000-424124
$280,000
Table 5. Project Funds
Fund
Project/Program
Account
Amount
Measure Z Capital
Pavement Rehab & Pedestrian Facility Improvements
9902709-470734
$6,317,445
Capital Outlay
Monticello Landscape Maint Project
9927000-424124
$280,000
Public Parking
Repaving and Restriping
Parking Lots
9599900-440301
230,438
Public Parking
Parking String Lighting
9929800-440301
$522,117
Total
$7,350,000
Prepared by: Edward Lara, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Jack Liu, Interim, City Attorney
Attachments:
Project Location Map
Project Location List
Bid Award Recommendation
Presentation
Award Bid 8046 ● Page 2Award Bid 8046 ● Page 2
Award Bid 8046 ● Page 2
Award Bid 8046 ● Page 2