City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 6, 2025
FROM: PUBLIC WORKS DEPARTMENT WARD: 1, 4, 6, & 7
SUBJECT: AWARD BID NO. 8123 FOR THE CONSTRUCTION OF CITYWIDE STORM DRAIN REPAIRS TO GHC PIPELINE, LLC, OF RIVERSIDE, CALIFORNIA, IN THE AMOUNT OF $195,525.92 ALONG WITH A 10% CHANGE ORDER AUTHORITY IN THE AMOUNT OF $19,552.59 FOR A TOTAL AMOUNT OF $215,078.51 ISSUE:
Award Bid No. 8123 for the construction of Citywide Storm Drain Repairs to GHC Pipeline, LLC, of Riverside, California, in the amount of $195,525.92 and authorize a 10% change order authority in the amount of $19,552.59 for a total amount of $215,078.51.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8123 for the construction of Citywide Storm Drain Repairs to GHC Pipeline, LLC, of Riverside, California, in the amount of $195,525.92; Authorize 10% change order authority in the amount of $19,552.59; and Authorize the City Manager, or designee, to execute the Construction Contract with GHC Pipeline, LLC, including making minor and non-substantive changes.
BACKGROUND:
The Citywide Storm Drain Repairs (Project) are located in wards 1, 4, 6, & 7 (Attachment 1). During routine maintenance of these city-owned storm drain facilities, it was observed that they no longer function as originally intended due to damage or surpassing their service life. These repairs will aid in alleviating future flooding concerns.
DISCUSSION:
On January 13, 2025, Bid No. 8123 for the Citywide Storm Drain Repairs was posted on PlanetBids. The proposed repairs include the reconstruction of damaged catch basins and replacement of broken storm drain lines. Prior to bid opening, there were twelve (12) questions received and answered, and Addendum No. 01 was issued on February 4, 2025. The bidding notification is summarized in Table 1.
Table 1 - Bid No. 8123 - Bidding Notification Summary Table Action
Number of Vendors
Vendors Notified
694
Vendors Who Downloaded Bid No. 8123
85 Questions and Answers Received
12 Addenda Submitted
1 Proposals Received
13 On February 13, 2025, thirteen (13) bids were received for the construction of the Project (Attachment 2). The lowest responsive bid was from GHC Pipeline, LLC, in the amount of $195,525.92, which is 1.68% under the Engineer’s Estimate.
Table 2 – Responsive Bidders
Bidder
City Location
Bid Amount
Rank
GHC Pipeline, LLC
Riverside
$195,525.92
1 American Construction Company, LLC
Anaheim
$252,286.75
2 Asad Holdings, LLC
Laguna Hills
$299,604.00
3 CEM Construction Corporation
Baldwin Park
$347,675.00
4 C.P. Construction Co., Inc.
Ontario
$397,095.00
5 Wright Construction Engineering Corp
San Marcos
$399,930.00
6 Big Ben, Inc.
Irvine
$409,414.00
7 J&E Construction
Chino
$414,198.00
8 RE Chaffee Construction Inc.
Wrightwood
$429,140.00
9 GCI Construction, Inc.
San Clemente
$443,820.00
10 GRBCON
Baldwin Park
$475,920.00
11 ARB, Inc.
Lake Forest
$499,040.00
12 Kirtley Construction, Inc.
San Bernardino
$604,775.00
13 Engineer's Estimate
$198,875.00
Purchasing Resolution 24101, Article Five, Section 508 states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Section 508.
STRATEGIC PLAN ALIGNMENT:
This Project contributes to Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting Threads as follows:
Community Trust – This Project will improve the capacity of existing storm drain facilities and ancillary structures to mitigate the risk of flooding during heavy storm events.
Equity – This Project serves the residents across Wards 1, 4, 6, & 7 as part of a larger Citywide approach to improve and rehabilitate storm drain infrastructure.
Fiscal Responsibility – This Project was publicly bid, and the construction contract will be awarded to the lowest responsive and responsible bidder. The engineer’s estimate was within 2% of the selected bidder.
Innovation – This Project exemplifies established methods of repair to storm drain facilities. Riverside is inventive and timely in meeting the community’s needs.
Sustainability & Resiliency –This Project utilizes reinforced concrete pipes, precast concrete manhole shafts, and concrete manhole bases, which are considered the most reliable and resilient in the industry for these applications.
FISCAL IMPACT:
The total fiscal impact of this action is $215,078.51, which includes a 10% construction contingency of $19,552.59. Sufficient funding to award the contract are budgeted and available in the Gas Tax Fund, Capital Improvement, Street Projects, Misc Street Construction project account number 9507027-440223.
The estimated total project cost including design, construction, construction engineering, and contingencies is $250,000.00 as listed in Table 1 below.
Table 1. Project Costs
Task
Amount
Public Works Engineering (In House) Staff
$13,413.64
Total Contract Amount (Construction Contract)
$195,525.92
Construction Contingencies (10%)
$19,552.59
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing
$21,507.85
Total:
$250,000.00
Prepared by: Sweta Patel, Principal Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Jack Liu, Interim City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Bid 8123 – Contract Award ● Page 2