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City Attorney sorrice
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Riverside, CA 92501
951) 826- 5567
RESOLUTION NO. 24255
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERSIDE,
CALIFORNIA, ESTABLISHING RULES OF PROCEDURE AND ORDER OF
BUSINESS FOR THE CITY COUNCIL OF THE CITY OF RIVERSIDE AND
RELATED FUNCTIONS AND ACTIVITIES AND RESCINDING ALL PRIOR ACTIONS TAKEN THERETO, AND REPEALING RESOLUTION NO. 24076.
WHEREAS, it is the intent and desire of the City Council to conduct its businessin an orderly andfair manner; and
WHEREAS, there are certain basic rights of dueprocessand opportunity to addressissues with equity, fairness, and equal protection of the law; and WHEREAS, certain parliamentary procedures have been found to be useful in order to assure that the communication and process of government are fair, reasonable, and just; and WHEREAS, the City has a duty to proceed with the businessof government in an efficient andorderly fashion; and
WHEREAS, the City Council desires to establish uniform norms and procedures in order to accomplish these goals.
BE IT RESOLVEDby the City Council of the City of Riversideasfollows:
That the following shall be the Rules of Procedureand Order of Businessof the City Council and shall govern all proceedings of the City Council therein described, subject to the exceptions and deviations provided for in these rules.
Violation of theserules shall not be construedasapenaloffense, exceptingthat breachof the peaceor willful failure to comply with the lawful ordersof the City Council or its presiding officer shall be punishable as misdemeanors under applicable law. The City Council retains the authority to take appropriateaction to enforcetheserules amongstits membersincluding, but not limited to, the inherent power of censure.
I
AUTHORITY
The Charterof the City of Riverside, Section412, provides that the City Council may establish, and uniformly apply rules for the conduct of its proceeds. By accordance with said 1 1
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authority, and when not in conflict with the Charter of the City of Riverside andthe Constitution andlawsof the Stateof California, the following setof rulesshallbe in effectupon adoptionby the City Council anduntil such time as they are amendedor new rules adoptedin the manner hereinafter provided and shall prevail to govern the conduct of the proceedings and order of businessof theCity Councilof theCity of Riverside. TheCity Attorney, or designee, shallserve in an advisory capacity to procedural rules for the City. Final rulings on parliamentary proceduresshallbe madeby the Presiding Officer andmay be appealedto the City Council with a supermajority of at least five affirmative votes.
II
ACT IN THE PUBLIC INTEREST
A. The City Council and staff shall recognize that stewardship of the public interest must be the primary concern.
B. The City Council will work for the common good of the people of Riverside.
C. The City Council will assure fair and equal treatment of all persons, claims and transactionscoming before the City Council andBoards andCommissions.
III
ADVOCACY
A. The City Council shall representthe official policies or positions of the City Council when designated as delegates for this purpose.
B. When representingtheir individual opinions and positions, City Council members shall explicitly statethey do not representthe City Council of the City, nor will they allow the inferencethat they do.
IV
DUTIES
A. DUTIES OF MAYOR; MAYOR PRO TEMPORE
The Mayor shallbe the presidingofficer at all meetingsof the City Council andshallhave a voice in all its proceedingsbut shall not vote exceptfor appointmentsto City Boards & 2 1
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Commissionsor to break a City Council tie -vote which existsfor any cause. The Mayor shall be the official head of the City for all ceremonialpurposes. The Mayor shall have the primary but not exclusive responsibility for interpreting the policies, programs and needs of the city governmentto the people, and of informing the people of anymajor changein policy or program.
The Mayor shall advisethe City Council on all matters of policy and public relations andperform such other duties asmay be prescribedby the City Charter. At any time before the adjournment of ameeting, the Mayor may, by public declarationspreadupon the minutes of the meeting, veto anyformal actiontakenby vote of the City Councilincluding anyordinanceor resolution, except an emergency ordinance, the annual budget or an ordinance proposed by initiative petition.
Thereupon, pending the vote to override the veto asherein provided, such ordinance, resolution or actionshallbe deemedneitherapprovednor adopted. The Mayor shall, no morethantwenty days following the veto, provide to Council members, in writing, reasonsfor the Mayor's veto. If the Mayor fails to provide a written veto message within the time allotted, the original action of the City Council shall stand. At any regular or adjournedmeeting held not lessthan thirty days, nor more than sixty days after veto the City Council shall reconsidersuch ordinance, resolution or action andvote on the question of overriding the veto. Five affirmative votes shall be required for its adoption or approval. The Mayor shall have no right to veto the veto override of any ordinance, resolution or action.
In the absence of the Mayor, the Mayor Pro Tempore shall assume the duties of the Mayor. The Mayor Pro Tempore shall be appointedfrom membersof the City Council on the following ward rotational basis with eachmember serving for a term of six months: Ward 7, Ward 6, Ward 5, Ward 4, Ward 3, Ward 2, andWard 1 or as otherwisedeterminedby the City Council. In the event the Mayor and Mayor Pro Tempore are absent, the Councilmember last serving as Mayor Pro Tempore shall be assigned said role. The Mayor Pro Tempore shall conduct the City Council meetings and shall vote only as a member of the City Council, not as Mayor Pro Tempore. In the event of a tie - vote, the Mayor Pro Tempore shall not have a tie - 3 1
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breakingvote andthe City Councilvote shallberecordedasanegativeor "nay" vote. The Mayor Pro Tempore shall not havethe power to veto actsof the City Council.
In addition to the duties enumerated above, the Mayor Pro Tempore shall be responsible for thecoordinationof anyspecialor annualevaluationof theCity Manager, City Attorneyor the City Clerk. Said responsibility may include but not be limited to the distribution, collection and tabulation of any written evaluations; andthe calendaringof any closedsessionduring which time the evaluations shall be conducted.
The Mayor Pro Tempore shall also use their best efforts to participate in the agenda - settingmeeting, assetforth in Article IX( D) below, precedingeachCity Council meeting.
B. DUTIES OF MAYOR AND COUNCIL MEMBERS
Promptly at the hour set by law on the date of eachregular meeting, the Mayor and Councilmembers shall take their regular stations in the Art Pick Council Chamber and the businessof the City Council shallbetakenup for considerationanddisposition.
C. MOTIONS TO BE STATED BY PRESIDING OFFICER
When a motion is made, it shallbe statedby the presidingofficer or the City Clerk before debate.
D. DECORUM
1. While the City Council is in session, the members must preserve order and decorum, and a membershall not, by conversationor otherwise, delay or interrupt the proceedingsor the peaceof the City Council nor disturbanymemberwhile speaking, nor refuseto obeythe ordersof the City Council, or the presiding officer, exceptasotherwisehereinprovided.
2. During City Council and Standing Committee meetings noticed and open to the public pursuantto the Brown Act, the use of Electronic Communication SystemDevices by membersis discouraged with limited access.
E. VOTES REQUIRED TO TAKE ACTION
Unless a higher vote is required by provisions of the City Charter, the affirmative votes of at least four membersof the City Council shall be required in order for the City Council to act on 4 1
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an item of businessor the adoption of any ordinanceor resolution, or for the making or approving of anyorderfor thepaymentof money.
Any ordinancedeclaredby the City Council to be necessaryasan emergencymeasureas hereinafter defined may be introduced and adoptedat one and the samemeeting if passedby at least five affirmative votes.
At any meeting after the adoption of the City' s budget, the City Council may amend or supplementthe budgetby motion adoptedby the affirmative votes of at least five membersso as to authorize the transfer of unused balances appropriated for one purpose to another purpose or to appropriate available funds not included in the budget.
F. VOTING DISQUALIFICATION
Neither the Mayor nor any Council member who is disqualified shall vote upon the matter on which the member is disqualified. Any member shall openly state that they are recusing themselvesbecauseof a disqualifying financial or other conflict of interest. The Mayor or any councilmemberwho is disqualified due to a financial interest shall publicly identify the financial interest in detail sufficient to be understoodby the public exceptthat disclosureof the exact street address of a residence is not required. As to any other conflict of interest, the member' s determinationmay be accompaniedby anoral or written disclosureof suchconflict of interest. A member who is disqualified by a conflict of interest in any matter shall not remain in the member's chair during the discussionand vote on suchmatter unlessthe matter hasbeenplaced on the consent agenda.
G. PARTICIPATION ON NON- PROFIT BOARDS OF DIRECTORS AND CONFLICTS OF INTEREST.
It shall be the policy of this Council that the Mayor and members of the City Council should not serve as members of the board of directors of a non- profit corporation which is receiving or will bereasonablylikely in the future to seekand/or receivefunding from the City of Riverside so asto avoid any appearanceof a conflict of interest. 5 1
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In the event that the Mayor and/or a member of the City Council serves as a non - compensatedmemberof the board of directorsof a non-profit corporation, thena contractmay be madebetweenthe City of Riverside andthe non-profit corporationprovidedthat:
The public official discloses his/ her participation on the non- profit corporation' s boardof directorsto the City CouncilatthetimetheCity Councilis consideringthecontractwith the non- profit corporation;
The public official' s interest as a member of the non- profit corporation' s board of directorsis notedin the official minutesof theCity Council meeting; and The public official disqualifiesthemselvesfrom anyvote, deliberationor influence on the matterbefore the City Council.
Furthermore, if it is determinedbasedupon a factual analysisthat the Mayor or a City Council member serves as a non - compensated member of the board of director of a non- profit corporation, andthat the non-profit supportsfunctions of the City as one of its primary purposes, thenthe public official is determinedto have a "non-interest" andmay thereforeparticipatein the deliberation and vote on the matter before it. However, the public official' s interest as a member of thenon-profit corporation'sboardof directorsmustbenotedin theofficial minutesof the City Council meeting.
Further, the City Manager, City Attorney and City Clerk shall not serve as a member of theboardof directorsof anon-profit corporationwhichis receivingorwill bereasonablylikely in thefutureto seekand/or receivefunding from the City of Riversideso asto avoid anyappearance of a conflict of interest.
H. MAYOR AND COUNCIL MEMBERS TO AVOID IMPROPER CONSIDERATION OF
PENDING OR CONTEMPLATED MATTERS
Open Mind. The Mayor and Councilmembers will make every effort not to pledge or promiseto vote in anyparticular manneron anymatter pendingbefore it. 6 1
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V
ROLE OF THE MAYOR AND CITY COUNCIL
A. MAYOR AND CITY COUNCIL CONDUCT IN GENERAL
1. The Mayor and Councilmembers shall treat everyonewith courtesy.
2. Inappropriatebehavioris derogatoryanddamagestheperceptionof the City.
3. While the City Council is in session the Mayor, Councilmembers and City staff shallpreservestrict order and decorum. Neither the Mayor nor any Councilmembershall delay or interrupttheproceedingsof the City Council or interrupt anymemberwhile speaking.
4. Councilmembers should use the speaker sequencing system to indicate to the presiding officer that they want to speak. The presiding officer will acknowledge them before they begin speaking.
5. Any Councilmember shall have the right to express dissent from, or protest to, or comment upon, any action of the City Council.
6. Once a vote is taken on an issue, Councilmemberswill supportthe law madeby the City Council. If a Councilmember wants an issue to be reconsidered, he/ she will make a motion to reconsider as provided for in Section XII of these Rules of Procedure. When possible, the City Council should attempt to reach consensus on an issue. When this is not possible, the majority vote shall prevail. However, the City Council shall respectthe opinion of the minority.
7. The Mayor and City Council shall publicly share substantive information, which they may havereceivedfrom sourcesoutsidethe public decision-making processthat is relevant to amatterunder considerationby the City Council.
8. Allow for everyone's opinion to be heard and respected, even if they do not win thevote or prevail on the issue. Strive for awin-win situationby respectingdiverseopinions.
9. Councilmembers will allow room for dialogue. When discussing an agendaitem, the City Council will allow the opportunity to dialogue with each other to build consensuson an item.
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10. Any member of the City Council may move to require the presiding officer to enforce the rules and an affirmative vote of a majority of Council members present shall be required to do so.
B. MAYOR AND CITY COUNCIL CONDUCT WITH ONE ANOTHER
1. The Mayor and City Council will value eachother' s time.
2. All Councilmembershavethe opportunityto speakandagreeto disagree.
3. The City Council will avoid negative comments that could offend other Councilmembersduring public meetings, in the press, or any other time.
4. The City Council will practice civility and decorum in discussions and debate.
5. The presiding officer has an affirmative duty to maintain order. The City Council will honor the role of the presiding officer in maintaining order.
C. MAYOR, CITY COUNCIL AND CITY MANAGER CONDUCT WITH STAFF
1. Mayor andCouncilmembersshouldalwaysfeel free to speakdirectly with the City Manager on matters of interest or concern to them.
2. The Mayor, City Council, City Manager and City Staff shall respect and adhere to the City' s form of government, which is a CharterCity operatingunder a Council -Managerform of government, with the City Council actingasthelegislativebody of the City. TheCity Council is the visionary policy maker and the staff is responsible for implementation of City Council policies.
3. The City Council directs the City Manager to implement City Council policy decisionsthrough the administrative functions of the City.
4. The Mayor and City Council shall treat staff professionally.
5. When possible, the Mayor and City Council should attempt to seek answers to questions on an item on the agenda, from the City Manager, City Attorney, City Clerk or Department/ Division Head prior to the meeting.
6. The Mayor and Councilmembers will not get involved in personnel issues except during a closed sessionwhere personnel issuesmay be discussedor as otherwise appropriate 8 1
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concerning the City Manager, City Attorney, City Clerk or other staff appointed by the City Council. This includes hiring, firing, promoting, disciplining, and all other forms of personnel matters.
7. If a Councilmember is unhappy about a departmentor an employeehe/shemay discuss the situation with the City Manager, Assistant City Manager, or the City Attorney or City Clerk as appropriate.
D. MAYOR AND CITY COUNCIL CONDUCT WITH THE PUBLIC
1. The Mayor and City Council will makethe public feel welcome.
2. The Mayor and City Council shall not be partial, prejudiced or disrespectful toward the public.
3. The Mayor and City Council should not make snappy, sarcastic comments to the public or to each other.
4. The Mayor and City Council shall treat members of the public equally.
5. The Mayor and City Council members shall make no promises to the public on behalf of the City Council.
6. The Mayor and City Council shall not argue with members of the public.
7. The Mayor and City Council shall listen courteously and attentively to all public commentsbefore the City Council.
E. MAYOR AND CITY COUNCIL CONDUCT WITH OTHER AGENCIES
1. The Mayor and City Council shall be clear aboutrepresentingthe City or personal interests to members of other agencies.
2. The Mayor and City Council shall project a positive image of the City when dealing with other agencies.
3. The Mayor and individual Councilmembers can lobby or discuss with other legislators, governmentofficials or developersissuesthat havebeenadoptedby the City Council or are City Council policy; they should not represent themselves as the City if it is only an individual issue.
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4. The Mayor and City Council shall show tolerance and respect for other agencies' opinions and issuesand agreeto disagree with them when necessary.
F. MAYOR AND CITY COUNCIL CONDUCT WITH BOARDS AND COMMISSIONS
1. The Mayor and City Council work through the board/commission chairs.
2. The Mayor and City Council shall treat all members of Boards and Commissions with appreciation and respect.
3. It has been the practice of the Mayor and City Council not to participate in Board andCommission meetings for the purpose of, and to avoid perception of, influencing the outcome of said meetings.
G. COUNCIL CONDUCT WITH STANDING CITY COUNCIL COMMITTEES
1. GovernmentCode section 54952.2 defines ameeting of the legislative body of the City of Riverside and provides certain limitations on the attendanceof its members.
2. A member of the City Council, who is not a member of the standing committee, may attend an open and noticed meeting of the standing committee of the City Council, provided that they attendonly asobserversand do not participate in any discussion.
H. MAYOR AND CITY COUNCIL CONDUCT WITH THE MEDIA
1. The Mayor and City Council shall never go " off the record", discuss information pertaining to closed sessions, personnel, litigation or acquisition of property items, when dealing with the media. Providing background information is acceptable.
I. OBTAINING THE FLOOR
1. Any memberof the City Council wishing to speakmust further obtain the floor by being recognized by the presiding officer. The presiding officer must recognize any Councilmemberwho seeksthe floor when appropriatelyentitledto do so.
2. With the concurrenceof the presiding officer, a Councilmember holding the floor may address a question to another Councilmember and that Councilmember may respond while the floor is still held by the Councilmember asking the question. A Councilmember may opt not to answer a question while another Councilmember has the floor. 10 1
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VI
ROLE OF CITY STAFF
A. City staff will provide written analysis and information on all agendaitems prior to the meetings. Additionally, a copy of the materials, including technical reports will be available to the public.
B. Staff will be availableto answerquestionsof the City Council prior to andduring City Council meetings.
C. Staff will respond to questions from the public during City Council meetings when requestedto do soby the Mayor, City Council, or City Manager.
D. Staff will not arguewith the public or the City Council.
E. During City Council meetings staff shall turn off or switch any electronic equipment such as pagers and cellular telephones to a silent mode.
F. Councilmembers and staff who participate in meetings with outsiders should be apprised of any follow-up correspondenceto that party, particularly if thereis somecontroversy; the City Manager and all Councilmembers should get copied on all correspondence.
G. Staff will remain objective on issues. Staff should not be an advocate for issues unless so directed by the City Council. Rather, they should promote or assist the efforts of the City Council.
H. Staff will inform the City Council as soon as possibleof upcoming issues, particularly issuesthat will impact the City significantly and may be coming before City Council on short notice.
I. Staff will provide each Councilmember with written notification of any meetings or discussionsrelative to any developmentproject in the Councilmember's respectiveward. Each Councilmember may, at their option, follow up with staff regardingthe details of the project and anypolicy issuesthatmay be comingbefore the City Council. 11 1
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J. If only one or two Councilmembersfeel somethingis controversial or a "hot" issueand it may be coming before the City Council, the City Manager will inform the Mayor and the Councilmembers whose ward the issue concerns.
K. The City Manager will advise management to become aware of and sensitive to potentially political or controversialissuescoming before the City Council.
L. City staff will implement all City Council policies asdirectedby the City Manager; staff will not implementany actionsfor the City without prior approvalof the City Council andCity Manager.
VII
ROLE OF THE PUBLIC
A. Members of the public attending the City Council meetings are requested to observe the samerules anddecorumapplicableto the City Council andstaff.
B. All speakersmust approach the podium when recognized by the presiding officer.
Members of the public shall only speakfrom the podium.
C. Members of the public shall turn off or switch any electronic equipment such as pagers and cellular telephones to a silent mode while attending a City Council meeting.
D. If a member of the public desires to provide written correspondence ( 11 copies recommended) to the City Council, all suchmaterials shall be given directly to the City Clerk prior to themeeting, or if during the courseof themeeting, the materialsshallbe given to the City staff on the dais. At no time shall the public enter the well to provide the materials directly to members of the City Council.
VIII
MEETINGS
A. CALL TO ORDER - PRESIDING OFFICER
The Mayor, or in the Mayor' s absence the Mayor Pro Tempore, shall take the chair at the hour appointedfor the meetingandshall immediatelycall the City Councilto order. Upon the 12 1
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arrival of the Mayor, the Mayor Pro Tempore shall immediately relinquish the chair at the conclusionof the businesspresentlybefore the City Council.
B. MEETING ATTENDANCE
Before the City Council proceedswith the businessbefore it, the City Clerk shall enter into the minutes the names of the Mayor and those Councilmembers present. The later arrival of any absenteeshall also be enteredinto the minutes.
C. QUORUM CALL
During the course of the meeting, should the presiding officer note a City Council quorum is lacking, thepresidingofficer shallcall this fact to the attentionof theCity Clerk. Thepresiding officer shall issue a quorum call. If a quorum has not been restored within two minutes of a quorum call, the Chair may declare arecessfor a reasonableperiod of time in order to reestablish a quorum or the meeting shall be deemed automatically adjourned.
D. CITY COUNCIL MEETING SCHEDULE
Regularmeetingsof the City Council shall be held in the Art Pick Council Chamber, 3900 Main Street, Riverside, California, on the first four Tuesdays of each month. There shall be no meeting on the fifth Tuesdayof the month. As general policy, the City Council will cancel any meetingsthe Tuesdayfollowing a legal Monday holiday, the week of Thanksgiving, andthe week of Christmas through the first of the year.
For the months of July, August and September, meetings shall occur on the first and third Tuesdays of the month. For the months of April, June, and October, meetings shall occur the second, third, andfourth Tuesdayof the month.
Regular meetings of the City Council are held in an afternoon session and/or evening session. Afternoon sessionsmay commence at approximately 1:00 p.m. or 3 p.m. Evening sessionsshall begin at approximately 6:15 p.m. One meeting each month shall be reserved for City Council workshops. City Council meetingsmay be canceledfor lack of agendaitems.
The appointedhours noted herein are set forth for the convenienceof the City Council and are subject to change.
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E. ADJOURNED MEETINGS
The City Council may adjourn any regular, adjournedregular, special or adjourned special meeting to a time and place specified in the order of adjournment as permitted by law and in compliance with Chapter 4. 05 of the Riverside Municipal Code.
F. SPECIAL MEETINGS
The Mayor or a majority of the. City Council may call a special meeting by providing notice five (5) daysin advanceof the meetingto the Mayor, all membersof the City Council, to all media outlets, andto personshaving requestednotification pursuantto Statelaw.
G. CLOSED SESSIONS
The City Clerk or his/her designeeshall attend eachclosedsessionof the City Council and keepandenterin aminutelog arecordof topics discussedanddecisionsmadeatthemeeting. In the event of a closed session concerning personnel matters conducted in conformance with California Government Code section 54957, the Mayor Pro Tempore or his/ her designee shall enter in a minute log a record of the topics discussedand decisionsmade at the meeting. The minute log is not a public record subject to inspection pursuant to the California Public Records Act ( California Government Code section 6250 et seq.), and shall be kept confidential. The minute log/audio shall be available only to membersof the legislative body or, if a violation of California Government Code sections 54950 through 54962 is alleged to have occurred at a closed session, to a court of generaljurisdiction wherein the local agencylies.
All proper matters discussedduring closedsessionsshall be private and confidential, and the disclosureby any person of the topics or details of such matters is expresslyprohibited. If a Councilmember feels it is necessary, then preliminary notes may be taken which should not be kept as the Councilmembers permanent records. All closed session information, verbal or written, is confidential and private.
H. EMERGENCY MEETINGS.
In the case of an emergency situation involving matters upon which prompt action is necessarydueto the disruption or threateneddisruption of public facilities, the City Council may 14 1
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hold an emergencymeeting without complying with either the 24-hour notice requirement or the 24-hour posting requirementof Section54956or both of the notice andposting requirement.
Each local newspaper of general circulation and radio or television station that has requestednotice of special meetings pursuant to Section 54956 shall be notified by the presiding officer of the legislative body, or designeethereof, one hour prior to the emergencymeeting, or, in the caseof a dire emergency, at or near the time that the presiding officer or designeenotifies the members of the City Council of the emergency meeting. This notice shall be given by telephone and all telephone numbers provided in the most recent request of a newspaper or station for notification of special meetings shall be exhausted. In the event that telephone services are not functioning, the notice requirements of this section shall be deemed waived, and the legislative body, or designeeof the legislative body, shallnotify thosenewspapers, radio stations, or television stations of the fact of the holding of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.
During an emergencymeeting, the City Council may meet in closed sessionpursuant to Section 54957 if agreedto by a two-thirds vote of the members of the City Council present, or, if lessthan two-thirds of the members arepresent, by anunanimous vote of the memberspresent.
All specialmeeting requirements, asprescribedin Section54956 shall be applicableto an emergencymeeting, with the exception of the 24-hour notice requirement.
The minutes of an emergencymeeting, a list of personswho the presiding officer of the City Council, or designeeof the City Council, notified or attemptedto notify, a copy of the roll call vote, and any actions taken at the meeting shall be posted for a minimum of ten days in a public place as soon after the meeting as possible.
I. TELECONFERENCED MEETINGS
The City Council may elect to use teleconferencing for meetings pursuant to Government Code section 54953.
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IX
AGENDA
A. DECLARATION OF POLICY
No ordinance, resolution, or item of business shall be introduced or acted upon before the City Council at its meeting without it having been published on the agendaof the meeting and posted in accordance with Riverside Municipal Code Title 4 and California Government Code section 54954. 2( a) as the same now exist or hereafter amended. Exceptions to this rule are limited to those provided by State law and matters of businessremaining uncompleted from a regular meeting.
B. DEFINITIONS
For purposes of this section, the terms listed herein shall be defined as follows:
1. " Agenda Item" means an item placed on the agenda irrespective of location ( save and exceptfor mattersraisedunder Public Comment) to be transactedor discussedby the City Council. For purposesof this Section, any quasi-judicial appealsshall be consideredaction items in accordance with California Government Code section 54952. 6 as the same now exists or hereafter may be amended.
Each agenda item shall contain a brief general description of each item of business to be transactedor discussedat the meeting in accordancewith California GovernmentCode section 54954.2 as the samenow exists or hereafter may be amended, whether the matter is to be presented in Closed Session, on the Consent Calendar, the Discussion Calendar, the Public Hearing Calendar, or such other time asmay be scheduled.
Each agendaitem shall be supported by all relevant documentation, which may include but notbe limited to the following asapplicable:
a. The need therefore and the department or departments involved or affected thereby;
b. Recommendationof the City Manager, if applicable;
c. Commentsof the City Attorney, if theitem involveslegalissues; 16 1
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d. Past City Council actions or practices, if any, relating to such matter; e. Pastlegislative history or hearings, if any;
f. Financial benefits or costswhich would accrueto the City asaresult of the recommended action;
g. For awards of contracts, the contracts shall be prepared and presented; h. If funds arerequested, the budgetary sourceof funds; i. Person or persons to contact for further information; j. Estimated balances shall be included for appropriations from General Fund Contingency Reserveand supplemental appropriations from fund balance.
2. " Agenda" means the compilation of the descriptive titles of agenda items submitted to the City Clerk, arrangedin the sequenceestablishedin Section IX. E. hereof.
3. " Packet" meansthe Agenda and all supporting documentation.
4. " Emergency Situation" meansboth of the following:
a. An emergency, which shall be defined as a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determinedby a majority of the membersof the City Council.
b. A dire emergency, which shall be defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring a legislative body to provide one-hour notice before holding an emergencymeeting may endangerthe public health, safety, or both, as determinedby a majority of the membersof the City Council.
5. " Continued Items" means items uncompleted from a prior agenda of a City Council meeting.
C. PROCEDURE FOR BRINGING MATTERS BEFORE CITY COUNCIL
1. Persons Who May Place Matters On The Agenda
Except for matterspending before any committee, commissionor other advisorybody of the City or the City Council, matterspertinent to and within the jurisdiction of the City may be 17 1
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placedontheagendaby the Mayor, anyCouncihnember, the City Manager, City Attorney or City Clerk.
2. Scheduling Public Hearings Mandated By State, Federal or Local Statute.
The City Clerk may scheduleapublic hearing at any available time and datein those cases whereState, Federalor local statutemandatesthe City Councilhold apublic hearing.
3. Submission of Agenda Items.
Exceptfor ContinuedItems, asa condition to placing anitem onthe Council' s agenda, by the Mayor, any Councihnember, the City Manager, the City Attorney or the City Clerk, a City Council report should be preparedand submittedto the City Clerk not later than 12:00 p.m. of the fifteenth (15th) dayprior to eachregularCity Councilmeetingatwhich theitem shallbeheard.
4. Preparation of the Packet.
Not laterthantwelve (12) daysprior to eachregularCity Councilmeeting, the City Clerk shall prepare the packet. No item shall be consideredby the City Council if not included in the packet, except as provided in section 4. 05. 050 of the Riverside Municipal Code.
5. Posting of Agenda.
The City Clerk shall post the agendaof each City Council Regular or Adjourned Regular Meeting at leasttwelve (12) daysin advanceof said meetingin alocation that is freely accessible to membersof the public. The City Clerk shall maintain an affidavit indicating the location, date and time of posting each agenda.
6. Distribution of the Packet.
Not later than noon eleven (11) daysprior to eachregularCity Council meeting, the City Clerk shall distributethe paperpacketto the Mayor, eachmemberof the City Council, the City Managerandthe City Attorney. Eleven (11) daysprior to eachregular City Council meeting, the City Clerk shall distribute the paperpacket to the designateddepartmentdirectors, and suchother personsor institutions asthe City Clerk shall deemnecessaryor appropriate. Paperor electronic copies of the packet shall be made for the news media and such other organizations, agencies, 18 1
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institutions or persons as may wish to subscribe to receipt thereof, and the City Clerk will make the packet available electronically on the City' s webpage.
7. Failure to Meet Deadlines. Refer to Title 4 of the Riverside Municipal Code.
D. AGENDA - SETTING MEETING
1. The City Council agenda -setting meeting normally takes place on Wednesdays, andsetsthe following two City Council agendas, but canbe rescheduled, if necessary.
2. The members include the Mayor, Mayor Pro Tem, City Manager, City Attorney, City Clerk, and Assistant City Managers. In the event that any of these representatives cannot attendthe meeting, they may sendarepresentativein their place.
3. The City Clerk, as the City official who manages and publishes the agenda, shall serve as the chairperson.
4. The role of the Mayor and Mayor Pro Tem, in addition to collaborating as team memberswith executivemanagementto set the agenda, is to track City Councilmembers' referred items and ensurethey are placed on the agenda. If an item is not addressed in the timeframe noted, the Mayor Pro Tem will provide written notification to the City Councilmember( s) who madethe referral. The City Clerk' sMaster Meeting Calendarwill be used asthe tracking tool.
5. When a City Councilmember refers an item to be placed on the agenda, a timeframe must be included. It will include the Councilmember' s name, and the specific type of item requested ( action vs. discussion). City Council items shouldalwaysbe consideredapriority for scheduling.
6. Any City Councilmember may attend at the invitation of the Mayor Pro Tem provided it does not violate quorum rules).
E. CONSENT CALENDAR
There shall be a consent calendar on all regular meeting agendas on which shall be included thosematters which the Mayor, Councilmembers, and City Manager deem to be routine in natureandnot likely to be subjectto debateor inquiry. 19 1
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All items for presentation on the consent calendar shall conform to the format, guidelines and deadlines set out in Section B, above. On any matter not requiring immediate action, Councilmembers are encouraged to utilize a Motion to Postpone to a Time/ Date Certain, as opposed to a Motion to Table the matter, in order to have substantive issues addressed further.
It is the policy of the City Council that Councilmembers wishing to ask questions concerning consent calendar items should ask questions of the City Manager or staff person who submitted the report prior to the City Council meeting so that the need for discussion of consent calendar items can be minimized.
F. AGENDA SEQUENCE AND ORDER OF BUSINESS
1. TheCity Council agendais to be arrangedin the following orderandsections:
a. Workshops or Discussion Calendar.
b. Joint sessionof the City Council and all other related agenciesmeeting to receive public comment from the public regarding closed session agendaitems, or matters within the jurisdiction of any such governing bodies.
c. Legislative report.
d. Closed Sessions.
e. Public Hearings/ Land Use Appeals.
f. Brief reports on conferences, seminars and regional events; Ward updates; Council comments; and announcements of upcoming events. g. Ceremonial Matters shall be limited to no more than three presentations during a City Council meeting.
h. Public Comments from the audience regarding consent calendar items or matterswithin thejurisdiction of the City. Public commentfor afternoonsessionsstartingat 1:00 p.m. may occur at any time after 1:00 p.m. Public commentfor afternoonsessionsstartingat 3:00 p.m. may occur at any time after 3:00 p.m. Public Comment during an evening sessionmay commence at any time after 6:15 p.m. To the extent the agenda states a specific time for public comment, the times are approximate and may be adjusted by the presiding officer to ensure an 20 1
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effective and efficient business meeting of the City Council. Public Comment may be provided in-person/telephonically or prior to the meeting by email/e-comment and shall conform to the provisions of Article X of this Resolution.
i. Consent Calendar.
Removal of items from the ConsentCalendar, shall be followed by onemotion for action on uncontestedConsentCalendar Items. Removed consentitems will be discussedimmediately after the Discussion Calendar.
j. Discussion Calendar.
k. Pulled consentcalendaritems, if any.
1. Mayor/ Councilmember Communications.
m. Adjournment.
X
CONDUCT OF MEETING
A. ORDER OF DISCUSSION
The order of discussion after introduction of an item by the presiding officer will be as follows:
1. Generally
a. Staff comments, information and reports, followed by questions from the Mayor and Councilmembers.
b. Public comments and information followed by questionsfrom the Mayor and Councilmembers.
c. City Council discussion, motion andaction.
2. Public Hearings
a. Staff comments, information and reports, followed by questionsfrom the Mayor and Councilmembers.
b. Public comments and information followed by questions from the Mayor and Councilmembers.
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c. Closure of public hearing.
d. Mayor and Council discussion, motion and action.
3. Appeals/ Quasi- Judicial Hearings.
a. Staff comments, information and reports followed by questions from the Mayor and Councilmembers.
b. Appellant/ proponent comments, information and reports followed by questions from the Mayor and Councilmembers.
c. Public comments, information and reports from others wishing to speak on the item followed by questionsfrom the Mayor and Councilmembers. d. Closing statementsby appellant/proponentlimited to addressingcomments made in opposition.
e. Closure of public testimony.
f. Mayor and City Council discussion, motion and action.
Once the agendaitem is placed before the City Council for discussion, motion and action, no staff member nor member of the public shall be allowed to addressthe City Council without the consent of the City Council.
B. CONSENT CALENDAR ITEMS CALLED UP FOR DISCUSSION
The Mayor, any Councilmember, or the City Manager may request that any matter be removed from the Consent Calendar. If a matter placed on a Consent Calendar at a regular businessmeeting is removed, it will be discussedimmediately after adoption of the Discussion Calendar. All mattersremaining onthe ConsentCalendarandwhich havenot beenremovedshall be approvedby a single action, suchsingle action to havethe legal effect of individual action on each matter. The presiding officer or City Clerk shall read into the record each item on the Consent Calendar which has been removed.
C. COMMUNICATIONS FROM THE AUDIENCE.
A portion of each agenda of a regular meeting of the City Council shall provide an opportunity to members of the public to addressthe City Council on any issue concerningCity 22 1
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business, including closed session, consentcalendar items, or item of interest that is within the subject matter jurisdiction of the City (" Public Comment").
The Mayor and members of the City Council may:
1. Briefly respondto statementsmade or questionsposedby membersof the public.
2. Ask questions for clarification.
3. Provide a reference to staff or other resources for factual information.
4. Requeststaff to report back to the City Council at a subsequentmeeting on any matter.
5. Take action to direct staff to place a matter of business on a future agenda.
The City Council retains the right, by majority vote, to alter the time allotted for public remarks. Eachpersondesiring to addressthe City Council during Public Comment, City Council Discussion Items, Workshops, or Public Hearings shall fill out and file a form provided by the City Clerk. Requeststo be heard may be submitted to the City Clerk any time prior to the conclusion of public comment on the agenda item. Each person speaking shall limit his/her remarks to three ( 3) minutes. Speakersmay not concede any part of their allotted time to another speaker. For eachand every public speaker, the presiding officer shall be required to utilize the timing system which provides them with notice of their remaining time to complete their presentations.
D. PUBLIC HEARINGS
The City Council or City Clerk shall set the time and place for eachpublic hearing. In the conductof the public hearing, thepresiding officer will direct thosemaking presentationsto avoid repetition in order to permit maximum information to be provided the City Council within thetime allotted to the hearing.
E. PUBLIC DISCUSSION
The City Council may, from time to time, schedulea matter for a public meeting. At the scheduledtime for public discussion, the City Council may statethe amountof time to be allotted for testimony from the public.
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F. TIME LIMITATION FOR PUBLIC TESTIMONY AT PUBLIC HEARINGS AND
PUBLIC DISCUSSION
The City Council may limit the total amountof time of testimonyon particular issuesand for each individual speaker. Presentations for other than quasi- judicial hearings, are to be limited to no morethanone3 -minute presentation. More or lesstime maybe authorizedby amajority of the City Council. For quasi- judicial hearings, presentations are to be limited as follows: an appellant or applicant may be allowed one ten minute presentation and an additional five ( 5) minutesfor surrebuttal. A designatedrepresentativeof anorganizationin oppositionthereofmay be allowed a ten ( 10) minute presentation.
The City Council reservesthe right to determinethetotal amountof time for testimony on anyparticular hearing matter and/or for eachindividual speaker.
For each and every public speaker, the presiding officer shall be required to utilize the timing system which provides them with notice of their remaining time to complete their presentations. A greenlight on the timing systemwill be activatedat the startof a presentation; a yellow light will be activated as a warning that one minute remains; when the red light is activated, the speaker shall ceasespeaking. In the further interest of time, speakerswill be asked to limit their comments to new materials and not repeat what a prior speaker said. Organized groups may choose a single spokesperson who may speak for the group. Speakers may not concede any part of their allotted time to another speaker.
G. USE OF AUDIO VIDEO TECHNOLOGY BY THE PUBLIC
Members of the public are prohibited from using any technology to amplify sound or project/display still or moving images during public comments. Members of the public may use the available projector to enlargeprinted materials used during their allotted time to speak.
Theserestrictionsdo not applyto presentationsby project applicantsandappellantsrelevantto an application or appeal.
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XI
FACILITIES
A. COUNCIL CHAMBER CAPACITY
Council Chamber attendance shall be limited to the posted seating capacity thereof.
Entrance to the Council Chamber will be appropriately regulated by the City Manager on occasionswhen the Council Chamber capacity is likely to be exceeded. While the City Council is in session, members of the public shall not remain standingin the seating area or aisles of the Council Chamber except to addressthe City Council, and sitting on the floor shall not be permitted.
B. ALTERNATE FACILITIES FOR CITY COUNCIL MEETINGS
If the City Manager has reason to anticipate that the attendance for a meeting will be substantially greaterthan the capacity of the City Council Chamber and insufficient time exists to securethe approval of the City Council to hold the meeting at an alternatefacility, the City Manager, or his or her designee, shall make arrangements for the use of a suitable alternate facility to which suchmeeting may be moved.
Furthermore, if, becauseof fire, flood, earthquake or other emergency, it would be unsafe to meet in the customary location, the meetings may be held for the duration of the emergency at someotherplace specifiedby the City Manager or his or her designee. The change of meeting site shall be announced, by the most rapid meansof communication available at the time, in a notice to media organizations who have requested written notice of meetings.
XII
PROCEDURAL MATTERS
A. PERSONS AUTHORIZED TO SIT AT TABLES
No person, except officials, officers, employeesand agentsof the City shall be permitted to sit at the tables in front of the City Council without the consent of the City Council. 25 1
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B. DECORUM
It is the policy of the City Council that the right to expressone's views at a City Council meeting is fundamental to a free society; however, it is not absolute and is subject to valid regulations. The public hasa right to addressthe City Council at anymeetingon any subjectthat is within the City Council' s subject matter jurisdiction and further, the public has the right to express its criticism of the policies, procedures, programs or services of the City or its acts or omissions. We must balancethe right of the public to addressthe City Council with the needto ensure that public comment does not hinder the smooth and efficient legislative function of the City Council.
No member of the public shall approachthe speaker's podium while the City Council is in session, unless specifically requestedto do so by the presiding officer. Unruly conduct, such as undue noise, hissing, profanity, insult or physical disturbance which disrupts, disturbs or otherwiseimpedesthe orderly conductof the Council meetingshallnot bepermitted. Any person making personal, impertinent, slanderousor profane remarksto anymember of the Council, staff or general public which disrupts, disturbs, or otherwise impedes the orderly conduct of any Council meeting shall, at the discretion of the presiding officer or a majority of the Council, be barred from further audience before the City Council at said meeting, unless permission to continuebe grantedby amajority vote of the Council.
C. ENFORCEMENT OF DECORUM
Any law enforcement or security officers on duty or whose servicesare commandedby the presiding officer shall be Sergeant -at -Arms of the City Council meetings. The Sergeant - at - Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the City Council' s meetings. Upon instructions of the presiding officer, it shall be the duty of the Sergeant -of -Arms, or any of them present, to place any person who violates the order and decorum of the meeting under arrest, and cause the person to be prosecuted under the provisions of applicable law, the complaint to be signed by the presiding officer.
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D. PRECEDENCE OF MOTIONS
When a question is before the City Council, no motion shall be entertainedexcept:
1. Motion To Adjourn.
A motion to adjourn requires a second and is not debatable except to set the date and time to which the meeting is adjournedto considerthe unfinished business. The purpose of a motion to adjourn is to terminate the meeting forthwith, notwithstanding that the businesson the agenda hasnot been completed, andnotwithstanding a time fixed for adjournmenthas not yet arrived. A motion to adjourn shall be in order at any time, except as follows: ( i) When repeated without intervening businessor discussion; (ii) when made as an interruption of a Councilmember while speaking; ( iii) when the previous questionhasbeenmoved; and (iv) while avote is being taken.
2. Motion To Lay On The Table.
The purpose of the motion is to terminate further consideration of the subject being discussed, without qualification. The effect of the motion, if approved, is to not only end discussion on any other motion being considered, but to preclude any other motion being made.
A motion to table requires a second, is not amendable, and is not debatable. The foregoing shall not precludeany Councilmemberfrom placing the subject on an agendafor a later City Council meeting.
3. Motion to Call for The Question ( Close Debate).
The Councilmember moving any item before the City Council, including, the adoption of an ordinance or resolution, or the Mayor Pro Tem, shall have the privilege of moving to close the debateandat onceto takethe vote on the immediately pendingquestion. Suchamotion requires a second and is not debatable, and is not amendable, and shall require a two- thirds vote of Councilmembers present and voting for adoption. Such a motion also requires that each Councilmemberbe afforded at least one opportunity to speak on the item before closing the debate. Themaking of the motion shallnot constituteaviolation of SectionV of theserules.
4. Motion To Postpone To A Certain Time/ Day.
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A motion to postponeto atime certainis amendableandis debatableasto the propriety of postponement and as to time set in the motion. The purpose of the motion is to postpone the subject under discussion to another specified time.
5. Motion to Substitute.
A motion to substitute the motion under consideration with another motion requires a second, is not amendable and is debatable. A motion to substitute must be germane to the subject andcompatible with the underlying purposeof the motion under consideration; and if passed, the substitutemotion will, by its own action, eliminate the necessity to vote on the motion being substituted. If the substitute motion fails to pass, debate will resume on the motion previously being contested. Only two substitutemotions shall be on the floor at any time.
6. Motion to Amend.
A motion to amend the motion under consideration requires a second, but the proposed amendment roust be germane, or related, to the main motion, and is debatable. A motion to amendis defined asamendingamotion that is on the floor andhasbeenseconded, by inserting or adding, striking out, or striking out and inserting words within the main motion. The proposed amendment is voted on first, and if adopted, there is a vote on the main motion as amended. If the motion fails, debate will resume on the main motion.
7. Motion To Reconsider.
A motion to reconsiderany action takenby the City Council roustbe madenot later than the third succeeding official regular meeting of the City Council. Such a motion can only be made by a member who voted with the majority. The motion to reconsider must be specifically agendized as a motion for reconsideration and cannot be acted upon under Future Agenda Items.
However, if the motion to reconsider is made at the same Council meeting when the motion was originally adopted, it does not have to be included on the agenda. At the time such reconsiderationis heardby the City Council, testimony shallbe limited to debatein supportof the motion. No question shall be twice reconsidered, exceptby unanimous consent of the City 28 1
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Council, except that action relating to any contract may be reconsidered at any time before the final execution thereof.
These motions shall have precedence in the order indicated. Any such motion, except to adjourn, amend, or substitute, shall be put to a vote without discussion.
E. RULES OF DISCUSSION
1. Presiding Officer May Debate: The presiding officer may debatefrom the chair, subject only to suchlimitations of debateas areby theserules imposed on all members, and shall not be deprivedof any of the rights andprivileges as a memberof the City Council by reasonof acting asthe presiding officer.
2. Getting the Floor: Improper Referencesto be Avoided: Every member desiring to speak shall utilize the electronic call device to gain the attention and priority of the presiding officer, and upon recognition by the presiding officer, shall confine him/herself to the question under debate, avoiding all personalities and indecorous language.
3. Interruptions: A Councilmember, once recognized, shall not be interrupted when speaking unless it be to call the person to order, or as herein otherwise provided. If a Councilmember, while speaking, be called to order, the Councilmember shall ceasespeakinguntil the question of order is determined, and, if in order, shall be permitted to proceed.
4. Division of Question: If the question contains two or more divisional propositions, each of which is capable of standing as a complete proposition if the others are removed, the presiding officer may, and upon request of a Councilmember shall ( unless appealed), divide the question.
5. Withdrawal of Motion: A motion may not be withdrawn by themover without the consentof the Councilmember secondingit.
6. Voting: On the passageof every motion, the vote shall be taken by electronic voting device and entered in full upon the record. If the device is inoperable, the vote shall be taken by roll call voice vote recordedby the City Clerk. The presiding officer or City Clerk shall announce the result of the vote. No Councilmember shall be excused from voting except on 29 1
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matters involving the consideration of the Councilmembers' own official conduct, or where a conflict of interest exists. Abstaining votes consent with the majority. An explanation of the reason for abstentions is encouraged.
F. ADDRESSING THE CITY COUNCIL
Any person desiring to addressthe City Council shall first securethe permission of the presiding officer to do so. Under the following headings of business, unless the presiding officer rules otherwise, any interested person shall have the right to address the City Council in accordancewith the following conditionsandupon obtaining recognitionby thepresidingofficer:
1. Speakers. Any person desiring to provide public comment or public testimony, shall do so in accordance with Article X. Each person addressingthe City Council shall step up before the City Council andmay give their name and neighborhood in an audible tone of voice for the record. All remarks shall be addressedto the City Council as a body and not to any Councilmember, Mayor or staff member thereof.
2. Written Communications. Interested parties or their authorized representatives may addressthe City Council by written communicationsin regardto mattersof concernto them.
Communicationsreceived by the City Clerk prior to close of businesson the day prior to a City Council meeting shall be submitted to the City Council at the meeting if related to an item which is on the agendafor that meeting.
3. Public Hearings. Interested persons or their authorized representatives may addressthe City Council by readingprotests, petitions, or communicationsrelating to mattersthen under consideration, subjectto the time limitations imposedby the City Council.
4. Public Comment. Interested persons may addressthe City Council on any issue concerning City business during the period assigned to Public Comment, except comments relating to appealsbefore the City Council where the City Council must make its decisionbased on the written record or setthe matter for public hearing. 30 1
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G. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE
When a motion is pending before the City Council, no personother than a Councilmember shall addressthe City Council without first securing the permission of the presiding officer or City Council to do so.
XIII
CITY COUNCIL STANDING COMMITTEES AND REGIONAL
ORGANIZATION REPRESENTATION
A. STANDING COMMITTEE NUMBER, NAMES, COMPOSITION, AND
APPOINTMENTS AND REGIONAL ORGANIZATION APPOINTMENTS
1. There shall be eight Standing Committees of the City Council entitled Economic Development, Finance, Housing and Homelessness, Governmental Processes, Mayor' s Nominating and Screening, Mobility and Infrastructure, and Safety, Wellness, and Youth.
2. Following each election and/or appointment to fill a City Council vacancy, reorganization of City Council Standing Committee and regional organizational assignments shall be consideredby the Mayor' sNominating and ScreeningCommittee for arecommendationto the City Council.
3. Each Standing Committee shall be comprised of three members. Each Councilmember shall serve asChair, Vice -Chair, and Member of three Committees, respectively.
4. The Mayor' s Nominating and Screening Committee shall be comprised of the Mayor who shall serve as Chair and the members of the Governmental Processes Committee.
The Mayor' s Nominating and Screening Committee shall assist in the board/commission appointment process as provided in Section XIV of this resolution, recommend to the City Council ( a) nomineesfor the annual City Spirit Award, ( b) structure and/ or appointments to ad hoc resident committees asrequestedby the City Council, and (c) any other matters referred by the City Council or board/commission.
5. For Standing Committee and regional organization appointments, preferences of senior elected officials shall be honored. However, with five ( 5) affirmative votes, the City 31 1
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Council may appoint a non -senior member. The Mayor and Councilmembers shall forward preferenceson StandingCommittee assignmentsto the City Clerk to be sharedat the Mayor' s Nominating and Screening Committee Meeting.
Initially, each elected official shall be limited to two ( 2) regional organizational appointments. Remaining vacant positions and any appointmentdeclined by an elected official shall be filled by seniority of elected officials desiring such appointments. There shall be no limitation to the number of appointments as " Alternate" to regional organizations. The provisions of this section shall not apply to organizations where the City Council is not the appointing authority.
Seniority" shall be honored asto the elected office currently held.
B. REFERRAL OF MATTERS TO CITY COUNCIL STANDING COMMITTEES
1. Generally, items agendizedfor City Council Standing Committees shall first be referred by the City Council for review and a recommendationto the City Council within 120 days, subjectto the exceptionssetforth below or asotherwisemodified by the City Council.
2. The Annual Year -End Finance Report by the Public Utilities Department is automatically referreddirectly to the Finance Committee for review and a recommendationto the City Council within 120days.
3. All SuccessorAgency to the Redevelopment Agency matters are automatically referred to the Economic Development Committee for review and a recommendation to the SuccessorAgency to the Redevelopment Agency Board within 120 days.
4. All requests for comments on projects within the City' s sphere of influence are automatically referred to the Land Use Committee for review and submission of comments to the County of Riverside or as a recommendation to the City Council astime permits.
5. With the concurrence of the Committee Chairperson and the City Manager, an item maybe sentdirectly to a Council committeewithout City Councilreferral. If a matter is so referred to a Council committee, the committee agenda will note such fact on the face of the 32 1
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951) 826- 5567
agenda. Such referrals are not required to be forwarded to the City Council for action following committee review. The below guidelines shall be considered for such referrals.
Standing Committee Types of Items Referred to the Committee Economic Development Economic Development, Placemaking, and Branding/ Marketing
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Finance City budget, Measure Z, performance measures,
audits, and other financial matters.
Housing and Homelessness Housing and homelessnesssolutions Governmental Processes City board and commission structures, ethics, and other policy matters
Land Use Land use, planning, development, sustainability and resilience
Mayor'sNominating and Screening
Committee
Nominations for City Spirit Award; and following
each election and/or appointment to fill a City Council vacancy, reorganization of City Council Standing
Committees and Regional Organization assignments.
Mobility and Infrastructure Transportation, sewer, airport, utilities, and public works
Safety, Wellness andYouth Public Safety, wellness programs, food sources and agriculture, recreation, disabilities, seniors, libraries, museum, and youth activities.
6. Board and Commissions, by majority vote, may forward matters to any City Council Standing Committee, asappropriate.
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Riverside, CA 92501
951) 826- 5567
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Riverside, CA 92501
951) 826- 5567
C. REFERRAL OF MATTERS FROM CITY COUNCIL TO BOARDS OR
COMMISSIONS
When deemed appropriate the City Council or Councilmember, may refer matters to boards and commissions for review. Referrals may return to City Council Standing Committees if not time sensitive.
XIV
BOARDS, COMMISSIONS, AND COMMITTEES
A. For Citywide vacancieson any boards and commissions, the Mayor shall recommend an applicant for appointment by the Mayor and City Council. For Ward - specific seats, the Councihnemberfor the Ward shall recommend an applicant for appointmentby the Mayor and City Council.
B. For appointments to City Council resident ad hoc committees, the City Council shall affirmatively selectone of the following options:
1. Option 1: The Mayor' s Nominating and Screening Committee shall review the applications submitted and identify applicants for interview with the Mayor and City Council.
The City Clerk shall notify the City Council of those selectedfor interview. The Mayor and each member of the City Council may add one additional applicant for interview, if desired. The Mayor andCity Council shallinterview, makethe appointments, andselectthe Chair; or
2. Option 2: By formal motion, the City Council shall authorize eachmember of the City Council to selecta member from their Ward andthe Mayor to selecttwo at -largemembers.
The adhoc committee shall elect a Chair from among its members; or
3. Option 3: By formal motion, any othermethodof appointmentasdesiredby the City Council.
C. Board/commission members shall make every effort to notify the Chairpersonor his/her designeeno later than 24 hours prior to any regular meeting of his/her intent not to attend said meeting. A member's inability to provide 24 hours advance notice shall not preclude the board/commission from exercising its discretion to excusesaid absenceas outlined in Section 34 1
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805 of the City Charter. If a member of a board or commission absents himself/ herself from three consecutiveregular meetings of such board or commission, unless by permission of such board or commission expressed in its official minutes, or is convicted of a crime of moral turpitude, or ceasesto be a qualified elector of the City, the office shall becomevacant and shall be sodeclaredby the City Council.
D. The City Clerk shall provide quarterly attendancereports to the Mayor and City Council.
E. The City Clerk shall notify the Mayor for Citywide seats and the appropriate Councilmember for Ward specific seats for direction to be taken in the event of either of the following conditions: ( a) a board/ commission member is absent and unexcused from three consecutive regular meetings of the board/ commission; or ( b) a board/ commission member is absent, whether excused or unexcused, from more than one-third of the regularly scheduled meetings in any calendar year.
F. Resignations from City boards and commissions shall be effective immediately upon receipt by the City Clerk, who shall then forward a received resignation to the City Council for filing. Future effective datesnoted in writing and submittedaspart of, or with any resignation, shall be honored to the extent the resignee remains eligible. Withdrawal of a resignation for desiredcontinuedservicemust be submittedto the City Clerk in writing andmust include the reason for withdrawing. The City Clerk shall forward any withdrawal to the Mayor and City Council, who may consider and approve the withdrawal. A resignation shall remain in effect notwithstanding the submission of a withdrawal, unless and until the Mayor and City Council approve the withdrawal.
G. A term of more than two years and one day shall be considereda full term. Residents appointedmid -year to boards and commissions shall servefull terms of up to and not -to -exceed four year, expiring on March 1stof the correspondingyear. 35 1
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Riverside, CA 92501
951) 826- 5567
XV
COUNCIL REQUESTS
A. All Council requests dealing with policy issues and those requests which may be construed asdirection, go through the City Manager, except for generalinquiries or questionsin which casethe City Council may go to the Department Heads or key staff in the City Manager' s Office. Councilmembersmay also deal directly with the City Attorney, City Clerk or other staff appointed by the City Council.
B. Any requestfrom the City Council requiring funding must go through the City Manager.
The City Manager shall respondin a timely manner.
XVI
ADMINISTRATION
A. The City Council will review and revise the City Council norms andproceduresasneeded or every two ( 2) years.
B. During City Council discussions, deliberations, and proceedings, the Mayor has been designatedwith the primary responsibility to ensurethat the City Council, staff and membersof the public adhere to the Council' s norms and procedures.
BE IT FURTHER RESOLVED that Resolution No. 24076 is herebyrepealed.
ADOPTED by the City Council this 6th day of May, 2025.
ATTEST:
DONESIA AUSE
City Clerk of the City of Riverside
36 PATRICIA LOCK DAWSON
Mayor of the City of Riverside
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I, Donesia Gause, City Clerk of the City of Riverside, California, hereby certify that the foregoing resolutionwas duly andregularly adoptedat a meetingof the City Council of saidCity atits meetingheld on the 6th day of May, 2025, by the following vote, to wit:
Ayes: Falcone, Cervantes, Robillard, Conder, Mill, Perry and Hemenway Noes:
Abstain:
Absent:
IN WITNESS WHEREOF I have hereunto setmy hand and affixed the official seal of the City of Riverside, California, this 9th day of May, 2025. 23- 0341. 2 RMS 4/ 15/ 2025
37 City Clerk of the City of Riverside