City Council MemorandumCity Council Memorandum
City Council Memorandum
City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 10, 2025 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 2, 3, 4 & 5
SUBJECT: INCREASE CHANGE ORDER AUTHORITY FOR BID NO. 8044 FOR THE CONSTRUCTION OF FISCAL YEAR 2023/2024 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 1 TO ONYX PAVING COMPANY, INC., OF ANAHEIM, CALIFORNIA, FOR A CHANGE ORDER IN THE AMOUNT OF $150,000 TO REPLACE ADDITIONAL SIDEWALK PANELS AND RESTORE THE BICENTENNIAL HISTORY WALK ISSUE:
Authorize change order for Bid No. 8044 awarded to Onyx Paving Company, Inc., of Anaheim, California, in the amount of $150,000 to replace additional sidewalk panels and restore the Bicentennial History Walk; and authorize a funding programming in the amount of $150,000 from the Museum Renovation Project account.
RECOMMENDATIONS:
That the City Council:
Authorize a change order in the amount of $150,000 to replace additional sidewalk panels and restore the Bicentennial History Walk for Bid No. 8044 for Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 1 to Onyx Paving Company, Inc., of Anaheim, California ; Authorize the reprogramming of $150,000 from the Museum Renovation Project to the Museum Soroptimist Stone Relocation Project.
BACKGROUND:
Every fiscal year Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City’s Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in poor and very poor condition, repair damaged and outdated pedestrian infrastructure, and preserve other streets that are in fair and in good condition. On January 11, 2024, the Infrastructure Committee received a Pavement Management Program update that contained a list of proposed maintenance locations to be completed with various Fiscal Year (FY) 2023/2024 funding sources. The improvements discussed herein were included in the complete project list outlined in the report received by the Mobility and Infrastructure Committee in January 2024. All planned paving projects can be tracked at: www.riversideca.gov/pavingmap.
On November 21, 2024, six bids were received for the construction of a street maintenance project, Bid No. 8044. The lowest responsive bid was from Onyx Paving Company, Inc., in the amount of $3,456,000, which was 19.2% under the Engineer’s Estimate of $4,277,383.75. On January 28, 2025, the City Council awarded a construction contract for Bid No. 8044 for Fiscal Year 2023/2024 Arterial and Minor Streets Maintenance, Phase 1 to Onyx Paving Company, Inc. of Anaheim California, in the amount of $3,456,000. The approved project had engineering costs of $276,000, construction engineering, inspection, surveying and materials testing costs of $200,000 and a total contingency amount of $150,000. The total project cost was provided as $4,082,000.
Amongst several other maintenance efforts and project components, Bid No. 8044 includes the rehabilitation of pavement and concrete sidewalk along 0.44 Miles of Main Street from Fifteenth Street to Tenth Street. Replacement of several sections of concrete fronting the historic county courthouse are planned for replacement as part of this project.
During the Bicentennial celebration in 1976, the Soroptimist Club unveiled a “History Walk” at the Riverside Convention Center, comprised of thirty (30) medallion-like granite stones. In 2024, the Soroptimist Club indicated its intention to add two (2) stones for a total of thirty-two (32). The original stones were removed during an expansion of the Convention Center in 2012 and not reinstalled at that site. A subsequent suggestion to place them at the Riverside Main Library and the then-named Riverside Metropolitan Museum was approved but not funded.
DISCUSSION:
City staff propose to include installation of the Soroptimist stones as part of Bid 8044, fronting the historic Riverside County Courthouse along Main Street between 10th Street and 12th Street. Placement of the stones in the context of the relocation of the Riverside Main Library in 2021 and renovation and expansion of the now-named Museum of Riverside in 2025 proved impractical. Because the project (Bid 8044) already includes concrete sidewalk work along this stretch of Main Street, this will be the most economical way to facilitate a permanent placement of the Soroptimist Stones. The public will benefit from more new concrete installation, which furthers the initial objectives of Bid 8044.
Additionally, the specific location is ideal because of its proximity to the existing Soroptimist rose garden at the southeast corner of Main Street & 10th Street. The stones will be accompanied by two interpretive signs providing historical context to visitors.
Inclusion of the Soroptimist Stones as part of Bid 8044 is opportune. Bid 8044 already includes extensive concrete work fronting the Riverside County Courthouse, and placing the stones would fit well into the contractor’s plan to reconstruct segments of pedestrian facilities along this specific stretch of Main Street. Placing the Soroptimist Stones at this location was not under consideration until just recently. Because the Justice Center is a uniquely busy section of Downtown, Public Works believes it is imperative to complete concrete work on Main Street as part of a singular effort. Additionally, Public Works can help realize savings in mobilization, stormwater pollution prevention, and traffic control for the City by pairing these two efforts.
To facilitate this time and cost-saving opportunity, Public Works suggests that the City Council approve a change order in the amount of concrete panels set to be replaced as part of Bid 8044 to facilitate placement of the Soroptimist Stones while simultaneously providing a greater extent of new sidewalk infrastructure on the subject stretch of Main Street. The use of a change order funded through the Museum to accomplish this work aligns with Section 1104 of the City’s Purchasing resolution, particularly purposes 1,3, 4 and 6 listed below:
Adding and/or deleting quantity of items being procured, modifying unit prices,
modifying scope of work/services being provided, where the modification is reasonably related to the original scope of work/services, changing funding source(s),
modifying contract completion time or the term of a Contract, or any other change approved by the Manager.
The Purchasing Manager concurs with the report’s adherence to Purchasing Resolution Section 1104.
STRATEGIC PLAN ALIGNMENT:
This Project aligns with Strategic Priority 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
The Project further aligns with each of the following Cross-Cutting Threads:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City’s roadway network and quality of life for residents and visitors.
Equity –Public Works strives to improve the City' s roadway network to provide safe and reliable transportation to all areas of the City.
Fiscal Responsibility –Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program construction projects are always awarded to the lowest responsive bidders.
Innovation – Addition of the Soroptimist Stones to this project will save construction costs for the Museum Department and minimize disruptions to the public & court system.
Sustainability & Resiliency –The construction materials specified for these projects are considered best practices in the industry.
FISCAL IMPACT:
The total fiscal impact of this action is $150,000 for the project costs associated with design engineering, construction, contingencies, and contract administration. Upon Council approval a budget adjustment will be recorded from Museum Renovation Project to the Museum Soroptimist Stone Relocation Project in the funds and accounts as indicated in the table below. This funding will be tracked separately and any remaining project funds of the $150,000 associated with the Soroptimist Stones project will be returned to Museum Renovation Project. With the budget adjustment as indicated below, sufficient funds will be available to award the construction contract and complete the project.
Table 1. Budget Adjustment
Fund
Project
Account
Amount
Reduction
Measure Z Capital
Museum Renovation Project
Bond Proceeds
9901719-382040
($150,000)
Bldg & Improvements
9901719-462050
($150,000)
Increase
Measure Z Capital
Museum Soroptimist Stone Relocation
Bond Proceeds
9931009-382040
$150,000
City Funds
9931009-440301
$150,000
Prepared by: Alex Ramirez, Senior Engineer
Approved by: Gilbert Hernandez, Public Works Director Certified as to availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Rebecca McKee-Reimbold, Interim, City Attorney Attachments:
Project Location Maps
Increase Change Order for Bid 8044 ● Page 2Increase Change Order for Bid 8044 ● Page 2 Increase Change Order for Bid 8044 ● Page 2
Increase Change Order for Bid 8044 ● Page 2