20 Centerpointe Dr. #120,, La Palma,California 90623
Phone 7143639322 Mobile 7147975601
[email protected]
March 5, 2025
City of Riverside Quotation: CS10750670P
Utilities Operations Center (UOC) RFP#:
2911 Adams St Riverside, California 92504 License/Cert
Attention: Randa Riad
Reference: City of Riverside UOC - cameras upgrade
Sourcewell Contract 030421-CTL
On behalf of Convergint’s global network of colleagues, I would like to personally thank you for providing Convergint with the opportunity to present this proposal addressing your electronic security needs. We are confident that this proven solution is both comprehensive and customized to meet your needs today, and in the future.
Convergint’s reputation for service excellence is backed by a foundational commitment to our core value of service, and we have been recognized as the #1 Systems Integrator by SDM Magazine. This recognition reflects the strong relationships Convergint has developed with the industry’s top technology manufacturers, and our history of success with providing exceptional service to our customers.
Our guiding principle has always been to be our customers’ best service provider. Our dedicated and certified team of professionals strives to uphold our customer-focused, service-based mission to make a daily difference for our customers. After achieving a successful on-time and on-budget project installation, Convergint will provide you with the industry’s best ongoing service, including our 24/7 customer portal iCare, designed to track service work orders, project progress, and provide you with detailed metric reporting for continuous improvement.
The following security proposal is specifically designed to meet your needs. As your single point of contact, please feel free to contact me with any additional questions you may have. Thank you again for trusting Convergint as your partner.
Convergint shall provide per the scope of work and bill of material below.
Scope of Work
1. Provide engineering labor support to field verify the camera locations to ensure the new cameras will meet the end-user expectations.
a. Identify each IT room and city’s POE switch availability for this project. b. Identify each camera limitations.
2. Replace existing camera and provide new cameras per the list below and per bill of materials listed below.
a. Replace camera work shall re-use existing camera locations and infrastructure. Any repair/replacement work shall be done separately via approved change order
Item New Camera Location Notes
1 Axis 5-sensor Carport
2 Axis 5-sensor Carport
May need additional
infrastructure work (Replace)
3 Axis 5-sensor Employee Parking Entrance Wall mounted (Replace) 4 Axis 5-sensor Gate area to Bldg B Pole mounted (Replace) 5 Axis Single Sensor Employee hallway entrance Surface mounted (Replace) 6 Axis Fisheye Front Desk Wall mounted (Replace)
7 Axis 5-sensor Main Entrance (outdoor) Wall mounted (Replace) 8 Axis 4-sensor NW of Bldg A Corner mounted (Replace)
9 Axis Fisheye 2nd FL (field verify exact location) Ceiling mounted (Replace) 10 Axis Fisheye 2nd FL (field verify exact location) Ceiling mounted (Replace) 11 Axis 2-sensor 2nd FL (field verify exact location) Ceiling mounted (Replace)
3. Provide labor to troubleshoot existing video intercom (3 doors stations, 3 gates stations).
a. Intercom cameras was not working as intended.
b. Video intercom stations were connected to existing (5) commend answering units.
c. This proposal does not include any repair/replacement work. d. Provide break/fix solution and cost via separate proposal.
4. Provide labor to troubleshoot and identify the existing yard cameras’ conditions. a. Identify existing infrastructures and power availability. b. Review feasibility to re-use existing infrastructures and power. c. Convergint anticipates (8) 5-sensor cameras shall cover the entire yard area.
If additional cameras were required, the work will be done via approved change orders.
5. Provide GENETEC camera licenses for
a. Axis 5-sensor camera requires (2) GENETEC câmera licenses. b. In item#4, provide (16) camera licenses.
c. In item#2, re-use existing GENETEC camera licenses. Add (5) cameras. d. Any additional GENETEC licenses will be added via approved change order.
6. Client to provide all head-end programming as required.
7. Client to provide all POE/POE+ network switches and patch panels.
8. Client to provide all video recording servers and workstations as required.
9. Client to have valid GENETEC advantage licenses as required.
10. All work shall be done during normal business hours.
Client shall provide
1. All remote connections, file sharing capability and administrative access to the servers. Any delay access or remote connection outage to the client workstations may be subjected to additional cost.
2. All wall space and rack space as required.
3. All electrical 110VAC, UPS power, conduits with pull strings, chase way and backboxes work as required.
4. All Corporate network infrastructure including POE+ network switches, network patch panel, and IP addresses as required.
5. All escort and standby as required without delays.
This proposal does not include any mapping and/or software integration work.
Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and materials basis.
PROPOSAL shall include:
1. Convergint iTRAC
iTrac is a web-based, value-added platform that enables online, real-time customer project commissioning and execution. This secure online environment allows stakeholders to efficiently collaborate and track progress on both individual sites and highly complex projects. With streamlined communication, detailed documentation, and instant access to project status, iTrac enhances project management and delivers time- saving and cost-efficient benefits for customers.
2. Convergint iCare
iCare is a web-based customer resource providing real-time, online access to service and installation work orders, management reporting, and secured document-sharing, to provide easy collaboration between Convergint and the customer. Upon project completion, iCare will be setup to support warranty and maintenance support.
3. Device Hardening (reduce cyber risk)
Disable unused & non-essential device features
Disable unused network comms (e.g., services, ports)
Change default passwords
Update firmware including patches
PLEASE REVIEW THIS DOCUMENT CAREFULLY. It relates to the safe and proper operation of the security devices being installed for your organization (“Customer”).
Customer has been advised of Convergint’s Device Hardening services. The Device Hardening services and procedures may vary depending on the specific devices involved, but typically include: disabling unused and non-essential device features and associated network communications capabilities (e.g., services, ports); changing default passwords to new passwords that meet complexity requirements; and updating firmware to latest available versions that incorporate available patches from the device manufacturer.
These are one-time services - ongoing support is required. Please ask your Convergint point of contact for more details on the specific device hardening services available for your devices. These services reduce the risk of cyber vulnerabilities for the devices being installed.
Convergint cannot guarantee the security of the devices it installs or of Customer’s IT environment, and no networked system can be completely secure.
Convergint cannot guarantee that the systems or services will be error free or operate without interruption. However, these services reduce the risk of cyber vulnerabilities for the devices being installed. Please note that these services are intended to address specified potential cyber vulnerabilities of certain devices Convergint has installed - they do not address any other aspect of Customer’s IT environment or practices, which remain Customer’s responsibility.
Materials
Line Qty Part Description
1 Sourcewell Contract 030421-CTL
2 GENETEC license - GSC-180912-559079
3 21.00 GSC-Om-
E-1C 1 Enterprise camera connection, mandatory Genetec Advantage 4 21.00 ADV-
CAM-E-1Y Genetec Advantage for 1 Omnicast™ Enterprise Camera 1 year 5 Cameras new/upgrade
6 1.00 AXC-
02328001 AXIS P3265-LVE
7 1.00 5506-481 T91E61 Wall Mount
8 1.00 02548-001 TP3103-E Pendant Kit
9 1.00 Z4-
02634001 P3737-PLE Multidirectional Panoramic Camera
10 1.00 5506-951 T91G61 Wall Mount
11 1.00 5017-641 T91A64 Corner Bracket
12 1.00 5502-431 T94A01D PENDANT KIT
13 3.00 Z4-
02636004
M4327-P 6MP Indoor Panoramic IP Camera with Deep Learning, 1.1mm Fisheye Lens, White
14 1.00 Z4-
02415001 P4705-PLVE, two channels with 2MP per channel, frame rate of up to 60 fps. 15 5.00 01711-001 Q6100-E 60Hz Out Camera, 4X5 MP Multistream D/N 16 5.00 01959-004 Q6135-LE PTZ camera, IR illumination (660ft) with 32x optical zoom, Autofocus and Focus Recall. HDTV 1080p @ 60fps (1920x1080)
17 5.00 5506-951 T91G61 Wall Mount
18 3.00 01470-001 T91B57 POLE MOUNT 100-410MM
19 YARD AREA - Cameras
20 8.00 01711-001 Q6100-E 60Hz Out Camera, 4X5 MP Multistream D/N 21 8.00 01959-004 Q6135-LE PTZ camera, IR illumination (660ft) with 32x optical zoom, Autofocus and Focus Recall. HDTV 1080p @ 60fps (1920x1080)
22 8.00 5506-951 T91G61 Wall Mount
23 8.00 01470-001 T91B57 POLE MOUNT 100-410MM
24 Carport - wireless equipment
25 2.00
MH-
N265-CCP-
PoE-MWB
MultiHaul™ TG Node, 90, 1900Mbps (Full Duplex), 1 RJ-45 10GE & 1 RJ-45 1GE & 1 SFP+ 10GE, Mounting Kit included, IP-67, White
26 2.00
MH-T261-
CNN-N-
PoE-MWB
MultiHaul™ TG mini TU, 90, 1000Mbps (Full Duplex), 1 RJ-45, MK & PoE injector included, IP-67, White
27 2.00
AX-IN-
10G-60W-
AC-POE-
US
AX-IN-10G-60W-AC-POE-USPOE INJECTOR, 60W, 10GBPS,100-240 AC, US CABLE
28 2.00
EH-
614TX-
ODU-POE
ETHERHAUL-614TX POE ODU EXTENDRANGE W/INTEGRATED ANTENNA W/500MBPS UPGRADE 10G
29 2.00 EH-OPT-
AES AES ENCRYPTION FEATURE OPTION
Line Qty Part Description
30 2.00
EH-60W-
AC-POE-
US
POE INJECTOR 60W100-240 AC SOURCE, US AC CABLE
31 2.00 EH-MK-
SM ETHERHAUL MOUNTING KITFOR ALL SMALL ODUSAND 16CM ANTENNA 32 Cables & Misc
33 2.00 556600 23-4P Unshielded Solid Plenum Cat6 Wht Jkt 34 Off Contract
35 2.00 NB141207
-100-F 14x12x7 Inch 120 VAC Weatherproof Enclosure with Cooling Fan 36 2.00 HGX-
PMT30 Enclosure Pole Mounting Kit - Pole Diameters 9 to 11 inches 37 19.00 Misc Hw Misc Hardware
38 All Labor complies with Sourcewell Contract 030421-CTL Equipment Total $ 79,625.23
Total Labor/Others $ 86,844.92
Freight/Warranty $ 5,541.68
Tax if applicable $ 6,466.17
Total Project Price $ 178,478.00
CONTINGENCY (NOT INCLUDED ABOVE)
Convergint will provide wireless equipment connection for (8) yard new cameras back to nearest UOC Buildings.
CONTINGENCY Total $ 85,000.00
Clarifications and Exclusion
1. All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am - 5:00 pm.
2. Low voltage wiring shall be installed via open air code approved methods.
3. Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials.
4. Permits or associated fees are not included.
5. Customer to provide static IP addresses and network connections at panel locations.
6. Customer to provide a secured staging & storage area for project related materials.
7. Pricing assumes that electronic Auto CAD files are available from customer for our use in creating submittal drawings.
8. Fifty percent (50%) of the proposed sell price shall be payable to Convergint for project mobilization. Mobilization shall be invoiced and due upon customer acceptance of this proposal.
9. Proposal does not include sales tax unless otherwise noted.
10. Anything in the Contract Documents notwithstanding, in no event shall either Contractor or Subcontractor be liable for special, indirect, incidental or consequential damages, including commercial loss, loss of use, or lost profits, even if either party has been advised of the possibility of such damages.
11. Convergint reserves the right to negotiate mutually acceptable contract terms and conditions with customer by making mutually agreeable changes to the formal contract included in the Bid Documents.
12. Customer acknowledges that supply-chain and shipping difficulties may result in unavoidable delays in deliveries of materials despite timely placement of orders and efforts by Convergint and its suppliers to avoid such delays. Customer agrees to provide Convergint with reasonable extensions of time to the extent of any such delays and Convergint agrees to make reasonable efforts to avoid or minimize such delays.
Customer further acknowledges that the above-referenced supply-chain and shipping difficulties may result in unanticipated increases to Convergint’s proposal pricing on products covered by this quote or any resulting agreement and that such increases may occur between the time this quote is provided, or any resulting contract is executed and the time when Convergint actually purchases the products covered by this quote or a resulting agreement. Customer agrees that it will pay any such increase in Convergint’s initial pricing of obtaining the products above the proposal pricing upon which the quote or agreement was based, by change order or otherwise, and Convergint agrees that it shall make commercially reasonable efforts to minimize any such increase.
REVIEW IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION PRIOR TO USING A CONVERGINT-INSTALLED SOLUTION: See the “IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION” documentation, available at convergint.com/terms.
Exclusions
1. Work/modifications on the existing devices and/or components including field devices, cameras, configurations/settings, connectors, cabling and other trades/software integration. All existing devices/components and integrations shall remain and shall be re-used, if applicable.
2. All patching and painting work as required.
3. Boom/Scissor lift, unless otherwise noted.
4. Custom programming and/or integration
5. Cabling works, unless otherwise noted
6. As-built documents, unless otherwise noted.
7. Permits or associated fees
8. Sales tax unless otherwise noted
9. Environmental studies, SWPP and/or cultural studies
10. Any building permit, egress permit and/or submittal/drawings.
11. Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials.
Material lead time
Estimated material lead time: 6-8 weeks. The estimated time will be subjected to manufacturer’s price increases and component shortage.
Total Project Price (without Contingency) $ 178,478.00
Thank you for considering Convergint for your Security needs. If you have any questions or would like additional information, please don't hesitate to contact me immediately. If you would like to proceed with the scope of work as outlined in this proposal, please sign below and return to my attention.
Sincerely,
Chun See
Convergint
Chun See
By signing below, I accept this proposal and agree to the Terms and Conditions contained herein
Customer Name (Printed) Date
Authorized Signature Title