NEW POLICE HEADQUARTERS building PHASE ii ARCHITECTURAL DESIGN SERVICES AND PROJECT UPDATE
CITY COUNCIL
July 1, 2025
POLICE DEPARTMENT
Built in 1963, the Police headquarters building houses the Office of the Chief of Police, Administrative Division (Personnel and Training), Records Bureau, Finance and Community Services Bureau.
THE BUILDING
THE WHY
Sewer and water lines, electrical, HVAC, and all other infrastructure critical to the building is failing.
Consider picture 2 as you look at the next slides.
1 2
THE WHY
Sewer and water lines running above server equipment and electronics.
THE WHY
Sewer and water lines running above a storage area.
THE WHY
1960s era main switch gear is producing decibel levels of 90-100 (this is between levels for a gas lawn mower and motorcycle). 1980s era main generator requires continual repair, produces similar decibel levels to the switch gear when running and emits significant levels of greenhouse gases (GHGs) and pollutants. .
The lifespan
Chiller room with original 1960s era building equipment including expansion tanks, a hidden well, faulty impeller housing unit requiring a plastic bag to divert leaks from damaging other equipment.
The WHY
Water and sewer lines running along/above electrical components are found throughout the building.
THE WHY
The facility and its furnishings are outdated, beyond their useful life, and no longer conducive to efficient work flow.
THE WHY
Replacing poorly laid-out work areas with a modern, code-compliant, and purpose-built facility will meet current and future operational needs.
O&M costs and lifespan
Current O&Ms
if Renovated
if Newly Built
Currently performing reactive maintenance. More robust maintenance would cost $10 - $11 per sf or approx.
$350k – 385k annually
PLUS
$100K annual average for reactive repairs (due to water, sewer, HVAC and electrical failures) Past its useful life of 50 years
Maintenance costs drop to
$3 per sf (approx. $105k annually)
Eliminates on-going aged equipment / infrastructure failures Warranties on new equipment would cover failures for up to 5 years Greater operational and environmental efficiencies
Would have an expected
50-60 year lifespan
Same as Renovated Building.
Renovation vs. NEW construction
Cost Category
Renovation ~ 37,000 sf
New Build ~ 37,838 sf
Estimated Cost/Sq Ft
$1,000
$1,375
Foundation
Not Required (Reuse Existing)
Required / Included
Demo Interior Structure
Included (electrical/plumbing access)
Included
HVAC, Electrical, Plumbing, Painting and Flooring, Seismic, ADA Included
Included
Haz Mat Abatement
Included
Included
Contingency
20% Included ($7.4M)
10% Included ($5M)
Construction Cost Subtotal
$42.4M
$53M
Estimated Soft Costs
Design Fees
$2.3M
$3.5M
Design Contingency 10%
$230K
$333K
Inspection, Permit Fees
$250K
$500K
FF&E
$3.9M
$3.9M
Soft Costs Subtotal
$6.75M
$8.2M
TOTAL RENOVATION AND CONSTRUCTION COST
Estimated Total Sq Ft
$1,300 Sq Ft
$1,638 Sq Ft
Estimated Project Total
$49M
$62M
Renovation vs. NEW construction
Renovation
Pros
Lower upfront cost
Reuses foundation and structure
Reduces maintenance costs
Cons
Risk of unforeseen conditions (asbestos, structural issues / seismic upgrades) Limits design flexibility
Longer construction schedule
New Construction
Pros
Improves layout and functionality
Reduces maintenance costs
Improves facility security
Shorter construction schedule
Cons
Higher initial cost
COST CONTROLS
Go fast!
Streamline plan check process
Expedite bidding process
Focus design to meet most critical needs
Prioritize energy efficiency
Explore PEG Funds for A/V equipment
Select reasonable FF&E options
Target Construction Start – July 2026
Amend Architect’s Agreement to begin Phase 2 design work Achieve bid-ready Construction Documents
7 months
Expedited bidding process
3 months
Bid award
1 month
Contract execution / Notice to Proceed
1 month
Construction duration 18-24 months
Schedule / next steps
THE Project TEAM
Close collaboration is critical to meet timeline
Police
General Services
Finance / Purchasing
IT
Public Works
Community & Economic Development
Riverside Public Utilities
Fire Department
Estimated total project cost is $62 Million plus $4 Million annual debt service over a 30-year term Measure Z RPD Headquarters project budget is $52 Million Seeking support to proceed with new construction
Additional funding is not a final commitment and is subject to availability due to economic uncertainty Fiscal impact
Measure Z project budget includes funding for Phase II Architectural Design ($3,331,916) and contingency ($333,192)
Cross-Cutting Threads
Strategic plan alignment
Strategic Priority 6 – Infrastructure, Mobility & Connectivity and Goal 6.2 Strategic Priority 2 – Community Well-Being and Goal 2.4
That City Council:
recommendations
Approve the First Amendment to the Professional Consultant Services Agreement for Phase II Architectural Design Services of the Downtown Police Headquarters Building with Holt Architects, Inc., (dba Holt Architecture) of Palm Desert, California, extending the term through March 1, 2028 and increasing the compensation by $3,331,916 for a total not to exceed contract amount of $3,430,916; Authorize a contingency in the amount of $333,192 for a total possible not to exceed contract amount of $3,764,108 for unforeseen project changes including but not limited to, owner requested changes and design improvements; and
Authorize the City Manager, or designee, to execute the First Amendment to the Professional Consultant Services Agreement for Phase II Architectural Design Services of the Downtown Police Headquarters Building with Holt Architects, Inc., (dba Holt Architecture) of Palm Desert, California, including approval of contingency Amendment (if needed), and making minor, non-substantive changes.
Recommendations