City Council Memorandum
TO:
HONORABLE MAYOR AND CITY COUNCIL
DATE: JUNE 24, 2025
FROM:
PUBLIC WORKS DEPARTMENT
WARDS: ALL
SUBJECT: APPROVE THE PURCHASE OF HEAVY EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT — SEWER DIVISION FROM RDO EQUIPTMENT CO., OF RIVERSIDE, CALIFORNIA IN THE AMOUNT OF $147,329.47 UNDER SOURCEWELL COOPERATIVE AGREEMENT NO. 011723-JDC, IN ACCORDANCE WITH PURCHASING RESOLUTION 24101, SECTION 602 ISSUE:
Approve the purchase of heavy equipment, John Deere 310P Backhoe and Wainroy 24-inch Quick Coupler Bucket for the Public Works Department – Sewer Division from RDO Equipment Co., of Riverside, California in the amount of $147,329.47 Under Sourcewell Cooperative Agreement No. 011723-JDC, in accordance with Purchasing Resolution 24101, Section 602.
RECOMMENDATIONS:
That the City Council approve the purchase of one (1) heavy equipment, John Deere 310P Backhoe and Wainroy 24-inch Quick Coupler Bucket from RDO Equipment Co., of Riverside, California for the Public Works Department—Sewer Division, Collections Section in the total amount of $147,329.47.
BACKGROUND:
The Public Works Department Wastewater Division is responsible for the collection and treatment of wastewater generated within the City of Riverside and the communities of Edgemont, Highgrove, Jurupa, and Rubidoux. Wastewater is conveyed to the Water Quality Control Plant (WQCP) through more than 800 miles of sewer lines throughout the City.
The WQCP uses various heavy equipment in its work of providing safe and reliable wastewater service to the City, and it is particularly critical to the daily operation and maintenance of the wastewater collection system.
The WQCP works with the General Services Department to maximize the service life of its critical equipment. Sewer’s previous backhoe had been in service for nineteen (19) years. In 2024, the backhoe was transferred from Sewer to Storm Drain Maintenance as part of an equipment exchange between the two Sections. Since then, and to avoid unnecessary equipment expenses, the sections have attempted to share equipment. However, with competing workloads, increased sewer repairs, and the need to readily respond to sewer emergencies, sharing has proven ineffective. Thus, Sewer is requesting to purchase the new equipment.
DISCUSSION:
The equipment proposed for purchase is integral to the WQCP’s Collections Section’s daily operations, its ability to repair sewers, and to respond to emergencies. The proposed John Deere 310P Backhoe and Wainroy 24-inch Quick Coupler Bucket would support continued, reliable sewer collection services and eliminate the need to share across two Public Works Divisions. John Deere Shared Services LLC, DBA John Deere Construction Retail Sales holds Sourcewell Cooperative Contract #011723-JDC.Sourcewell uses cooperative contract purchasing to leverage the national purchasing power of more than 50,000 member agencies, while also streamlining the required purchasing process.
Sourcewell Cooperative Contract #011723-JDC is valid until April 14, 2027. The cooperative purchasing contract has been competitively bid nationally and meets the City’s procurement requirements under Purchasing Resolution 24101, Article Six, Section 602 which states, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances…(f) “When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements.” The Purchasing Manager concurs that the recommended action is in compliance with Purchasing Resolution 24101, Section 602(f).
STRATEGIC PLAN ALIGNMENT:
These items support Strategic Priority 6 – Infrastructure, Mobility, & Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity
1. Community Trust – Construction equipment facilitates effective operation and maintenance of the sewer collection system and helps ensure reliable sewer service.
2. Equity – This purchase supports the WQCP’s efforts to protect public health and the environment by ensuring the City’s collection system is maintained and operated in compliance with federal, state, regional, and local regulatory requirements.
3. Fiscal Responsibility – This purchase will reduce inefficiencies and expedite the completion of in-house sewer repairs where feasible.
4. Innovation – This purchase leverages and takes advantage of cooperative purchasing to secure the lowest available pricing for proven equipment.
5. Sustainability & Resiliency – Having reliable equipment, at the ready, allows for the timely completion of routine sewer repairs and response to sewer emergencies.
FISCAL IMPACT:
The fiscal impact for the purchase of the equipment is $147,329.47. Sufficient funds are budgeted and available in the Sewer Fund, Collection System Maintenance, Automotive Equipment account 4125100-462100.
Prepared by: Kylie Nguyen, Wastewater Resource Analyst Approved by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
John Deere 310P Backhoe and Wainroy 24-inch Quick Coupler Bucket Quote Sourcewell Contract John Deere Pricing
Sewer Backhoe Sourcewell Purchase ● Page 2