Riverside City Council
July 1, 2025

6/27/2025
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NEW POLICE HEADQUARTERS BUILDING PHASE II ARCHITECTURAL DESIGN SERVICES AND PROJECT UPDATECITY COUNCILJuly 1, 2025POLICE DEPARTMENT RiversideCA.gov2
Built in 1963, the Police headquarters building houses the Office of the Chief of Police, Administrative Division (Personnel and Training), Records Bureau, Finance and Community Services Bureau.THE BUILDING

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THE WHYSewer and water lines, electrical, HVAC, and all other infrastructure critical to the building is failing.Consider picture 2 as you look at the next slides. 1 2 RiversideCA.gov4

THE WHY
Sewer and water lines running above server equipmentand electronics.

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THE WHY
Sewerand waterlines running above a storage area.

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THE WHY
1960s era main switch gear is producing decibel levels of 90-100 (this is between levels for a gas lawn mower and motorcycle). 1980s era main generator requires continual repair, produces similar decibel levels to the switch gear when running and emits significant levels of greenhouse gases (GHGs) and pollutants. . 6/27/2025
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THE LIFESPAN
Chiller room with original 1960s era building equipment including expansion tanks, a hidden well, faulty impeller housing unit requiring a plastic bag to divert leaks from damaging other equipment.

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THE WHY
Water and sewer lines running along/above electrical components are found throughout the building. 6/27/2025
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THE WHY
The facility and its furnishings are outdated, beyond their useful life, and no longer conducive to efficient work flow.

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THE WHYReplacing poorly laid-out work areas with a modern, code-compliant, and purpose-built facility will meet current and future operational needs. 6/27/2025
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11 O&M COSTS AND LIFESPAN
if Newly Builtif RenovatedCurrent O&Ms
Same as
Renovated
Building.
• Maintenance costs drop to
$3 per sf (approx. $105k annually)
• Eliminates on-going aged
equipment / infrastructure failures
• Warranties on new equipment
would cover failures for up to 5 years
• Greater operational and
environmental efficiencies
• Would have an expected
50-60 year lifespan
• Currently performing reactive
maintenance. More robust
maintenance would cost
$10 - $11 per sf or approx.
$350k – 385k annually
PLUS
• $100K annual average for
reactive repairs (due to water,
sewer, HVAC and electrical
failures)
• Past its useful life of 50 years
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12 RENOVATION VS. NEW CONSTRUCTION
New Build ~ 37,838 sfRenovation ~ 35,000 sfCost Category $1,375$1,000Estimated Cost/Sq Ft
Required / IncludedNot Required (Reuse Existing)Foundation IncludedIncluded (electrical/plumbing access)Demo Interior Structure IncludedIncludedHVAC, Electrical, Plumbing, Painting and Flooring, Seismic, ADA
IncludedIncludedHaz Mat Abatement
10% Included ($5M)20% Included ($7.4M)Contingency
$53M$42.4MConstruction Cost Subtotal
Estimated Soft Costs
$3.5M$2.3MDesign Fees
$333K$230KDesign Contingency 10%
$500K$250KInspection, Permit Fees
$3.9M$3.9MFF&E
$8.2M$6.75MSoft Costs Subtotal

TOTAL RENOVATION AND CONSTRUCTION COST
$1,638 Sq Ft$1,300 Sq FtEstimated Total Sq Ft
$62M$49MEstimated Project Total
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RENOVATION VS. NEW CONSTRUCTIONRenovationPros•Lower upfront cost•Reuses foundation and structure•Reduces maintenance costsCons•Risk of unforeseen conditions (asbestos, structural issues / seismic upgrades)•Limits design flexibility•Longer construction scheduleNew ConstructionPros•Improves layout and functionality•Reduces maintenance costs•Improves facility security•Shorter construction scheduleCons•Higher initial cost RiversideCA.gov14
COST CONTROLS•Go fast!oStreamline plan check processoExpedite bidding process•Focus design to meet most critical needs•Prioritize energy efficiency•Explore PEG Funds for A/V equipment•Select reasonable FF&E options

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Target Construction Start – July 2026•Amend Architect’s Agreement to begin Phase 2 design work–Achieve bid-ready Construction Documents7 months•Expedited bidding process3 months•Bid award1 month•Contract execution / Notice to Proceed1 monthConstruction duration 18-24 monthsSCHEDULE / NEXT STEPS RiversideCA.gov16
THE PROJECT TEAMClose collaboration is critical to meet timeline•Police•General Services•Finance / Purchasing•IT•Public Works•Community & Economic Development•Riverside Public Utilities•Fire Department 6/27/2025
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•Estimated total project cost is $62 Million plus $4 Million annual debt service over a 30-year term–Measure Z RPD Headquarters project budget is $52 Million–Seeking support to proceed with new construction–Additional funding is not a final commitment and is subject to availability due to economic uncertainty FISCAL IMPACTMeasure Z project budget includes funding forPhase II Architectural Design ($3,331,916) and contingency ($333,192) RiversideCA.gov18
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENTStrategic Priority 6 –Infrastructure, Mobility & Connectivityand Goal 6.2 Strategic Priority 2 –Community Well-Beingand Goal 2.4

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That City Council:RECOMMENDATIONS1. Approve the First Amendment to the Professional Consultant ServicesAgreement for Phase II Architectural Design Services of the DowntownPolice Headquarters Building with Holt Architects, Inc., (dba HoltArchitecture) of Palm Desert, California, extending the term through March1, 2028 and increasing the compensation by $3,331,916 for a total not toexceed contract amount of $3,430,916;2. Authorize a contingency in the amount of $333,192 for a total possible notto exceed contract amount of $3,764,108 for unforeseen project changesincluding but not limited to, owner requested changes and designimprovements; and RiversideCA.gov20

3. Authorize the City Manager, or designee, to execute the FirstAmendment to the Professional Consultant Services Agreement forPhase II Architectural Design Services of the Downtown PoliceHeadquarters Building with Holt Architects, Inc., (dba HoltArchitecture) of Palm Desert, California, including approval ofcontingency Amendment (if needed), and making minor, non-substantive changes.RECOMMENDATIONS