SUBRECIPIENT AGREEMENT FOR THE HOMELESS, HOUSING, ASSISTANCE, AND PREVENTION PROGRAM (HHAP) ROUNDS 2, 3 AND 4 PATH OF LIFE MINISTRIES Emergency Shelter Care Management and Operations THIS AGREEMENT is made and entered into this _____ day of _______________, 2025 PATH OF LIFE MINISTRIES, a California non-profit RECITALS A. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 101 (Chapter 159, Statutes of 2019), the State of California has established the Homeless Housing, Assistance, and Prevention Program (HHAP), administered by the California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency (BCSH). B. HHAP-2 and HHAP-3 funding provides one-time block grant funds to thirteen largest cities in the State with populations greater than 300,000 (as of January 1, 2019) to support regional coordination and expand or develop local capacity to address their immediate homelessness challenges. C. HHAP-4 funding provides one-time block grant funds to fourteen of the largest cities in the State with populations greater than 300,000 (as of January 1, 2022) to support regional coordination and expand or develop local capacity to address their immediate homelessness challenges. D. On September 20, 2021, CITY entered into a Standard Agreement Number 21-HHAP-00077 with the State of California to receive Three Million Two Hundred Sixty-Two Thousand Eight Hundred Seventy-Nine Dollars ($3,262,879.00) in funds from HHAP-2, also referred to herein as HHAP Round 2. E. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 140 (amended by Stats 2021, Ch. 111, Sec. 4), the State of California has established the Homeless Housing, Assistance, and Prevention Program (HHAP), administered by the California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency (BCSH). F. On May 3, 2022, CITY entered into Standard Agreement Number 22-HHAP-10075 with the State of California to receive One Million Six Hundred Eighty-Six Thousand Six Hundred and Fifty-Seven Dollars and Sixty-Four Cents ($1,686,657.64) in funds from HHAP-3 First Disbursement, also referred to herein as HHAP Round 3.
G. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 83 (Chapter 159, Statutes of 2020), the State of California has established the Homeless Housing, Assistance, and Prevention Program (HHAP), administered by the California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency (BCSH). H. On July 11, 2023, CITY entered into a Standard Agreement Number 23-HHAP-10011 with the State of California to receive Eight Million Eight Hundred Sixty Thousand Five Hundred Sixty-Six Dollars and Eighty Cents ($8,860,566.80) in funds from HHAP-4, also referred herein as HHAP Round 4. I. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and and amended by Statutory 2021, Ch. 111, Section 4 (AB 140) the State of California has established the Homeless Housing, Assistance, and Prevention Program (HHAP), administered by the California Homeless Coordinating and Financing Council in the Business, Consumer Services and Housing Agency (BCSH). J. CITY desires to contract with SUBRECIPIENT for eligible uses of HHAP-2, HHAP-3, and HHAP-4 funds that are consistent with Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 101 (Chapter 159, Statutes of 2019), AB 83 (Chapter 15, Statutes of 2020), and AB 140 (Amended by Stats 2021, Ch 111, Sec 4), which include, but are not limited to, one or more of the following: (1) Rental Assistance and Rapid Rehousing; (2) Operating Subsidies; (3) Landlord Incentives; (4) Outreach Services; (5) Systems Support; (6) Permanent Housing and Innovative Housing Solutions; (7) Homeless Prevention; and (8) New Navigation Centers and Emergency Shelters based on Demonstrated Need. NOW THEREFORE, in consideration of the mutual covenants set forth herein, and the mutual benefits to be derived therefrom, CITY and SUBRECIPIENT agree as follows: 1. DEFINITIONS. A. Agency. B. Emergency Shelters, based on the number of available Emergency Shelter beds in the City of Riverside, the Emergency Shelter vacancy rate in the summer and winter months, the percentage of exists from Emergency Shelters to permanent housing solutions, and a plan to connect residents to permanent housing. C. section 50801, subdivision (e). D. HHAP-2, HHAP-3, and HHAP-4 funds Obligated under this Agreement have been fully paid and receipted, and no invoices remain outstanding.
E. HHAP-2, HHAP-3, and HHAP-4Prevention program Round 1, 2 and 3 established pursuant to Chapter 6 of Part 1 of Division 31 of the Health and Safety Code. HHAP-2, HHAP-3, and HHAP-4 and Programs are used interchangeably in this Agreement. F. Code of Federal Regulations, as amended. G. designated by a continuum of care to comply with federal reporting requirements as defined in or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations. H. oprograms aimed at moving Homeless to permanent housing. I. between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-includes unaccompanied youth who are pregnant or parenting. J. 8255, including all of the core components listed therein. K. deposits, holding fees, and similar incentives provided to landlords for housing Homeless individuals. L. a Housing First, low-barrier, service-enriched shelter focused on moving Homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. M. awarded contracts, received services, or entered into similar transactions that require payment from the HHAP-2, HHAP-3, and HHAP-4 funds allocated to SUBRECIPIENT pursuant to this Agreement. N. or supportive housing units, Emergency Shelters, and Navigation Centers. O. populations in accessing permanent housing and to promote housing stability in supportive housing, such as access to job programs.
P. permanent housing and innovative housing solutions, such as hotel and motel conversions. Q. -rehousing programs, and eviction prevention strategies. R. including modifications and change orders to the foregoing, entered into by the SUBRECIPIENT with a subcontractor to furnish supplies, materials, equipment, and services for the performance of any of the terms and conditions contained in this Agreement. S. Path of Life Ministries, including its employees, agents, representatives, subcontractors and suppliers. SUBRECIPIENT and Path of Life Ministries are used interchangeably in this Agreement. T. regional partnerships and maintain a homeless services and housing delivery system particularly for vulnerable populations, including families and homeless youth. U. Agreement. 2. SCOPE OF SERVICES. SUBRECIPIENT shall provide emergency shelter beds and case management attached hereto and incorporated by reference, and in accordance with this Agreement and the 3. TERM. The term of the Agreement shall begin on June 1, 2025 and shall remain in effect until June 30, 2025, unless terminated earlier pursuant to the provisions herein. Parties agree that all services provided to the Target Population shall be provided through June 30, 2025. The Agreement term may be extended for one (1) additional one (1) year period if HHAP grant funding is available for emergency shelter. 4. GRANT FUNDS. CITY shall allocate to SUBRECIPIENT a grant amount not to exceed One Million Nine Hundred Fifty-Eight Thousand Five Hundred Dollars ($1,958,500) from HHAP-2, HHAP-3, and HHAP-4 as shown in Exhibit B allocated to SUBRECIPIENT, pursuant to this Agreement, shall be Expended by June 30, 2025. Any HHAP-2, HHAP-3, and HHAP-4 funds paid to SUBRECIPIENT, but not Expended pursuant to this Agreement by June 30, 2026, shall be returned to CITY. In the event this Agreement is terminated prior to June 30, 2026, any funds paid to SUBRECIPIENT, but not Expended prior to the date of termination, shall be returned to CITY within five (5) business days of the notice of termination. The following payment provisions apply to the Grant Funds: A. Method and Conditions of Payment. SUBRECIPIENT will be paid the actual amount of each approved monthly invoice. CITY may delay payment if the required supporting documentation is not provided or other requirements are not met. All completed claims must be
submitted on a monthly basis no later than thirty (30) days after the end of each month in which the services were provided, unless otherwise waived by CITY. All complete claims submitted in a timely manner shall be processed within forty-five (45) calendar days. Notwithstanding the foregoing, advance request from SUBRECIPIENT. B. Ineligible Costs. HHAP-2, HHAP-3, and HHAP-4 funds shall not be used for costs associated with any activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses as identified in Health and Safety Code Section 50219. C. Reservation of Rights. CITY reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this Agreement. CITY has the authority to withhold funds under this Agreement pending a final determination by CITY of questioned expenditures or indebtedness. If the SUBRECIPIENT or its funded subcontractors use HHAP-2, HHAP-3, and HHAP-4 funds to pay for ineligible activities, the SUBRECIPIENT shall be required to reimburse these funds to CITY. Upon final determination by CITY of disallowed expenditures or indebtedness, CITY may deduct and retain the amount of the disallowed or indebtedness from the amount of the withheld funds. D. Expenditure of Funds. SUBRECIPIENT shall Obligate one hundred percent (100%) of HHAP-2, HHAP-3, and HHAP-4 funds by June 30, 2024. Any HHAP-2, HHAP-3, and HHAP-4 funds paid to SUBRECIPIENT, but not Obligated pursuant to this Agreement by June 30, 2026, shall be returned to CITY within five (5) business days. Any Obligated funds shall be Expended by SUBRECIPIENT by June 30, 2026. E. Budget Amendments. SUBRECIPIENT shall make no changes to the Budget without first obtaining written approval from CITY and BCSH. Any budget amendments must be requested by the SUBRECIPIENT in writing. F. Withheld Payments. Payments to SUBRECIPIENT may be withheld by CITY if SUBRECIPIENT fails to comply with the provisions of this Agreement. G. Fiscal Accountability. SUBRECIPIENT agrees to manage funds received through CITY in accordance with sound accounting policies and incur and claim only eligible costs for reimbursement. SUBRECIPIENT must establish and maintain on a current basis an accrual accounting system in accordance with generally accepted accounting principles and standards. 5. NON-APPROPRIATION OF FUNDS. The obligation of CITY for payment of this Agreement is contingent upon and limited by the availability of funding from which payment can be made. This Agreement is valid and enforceable only if sufficient funds are made available to CITY by BCSH. There shall be no legal liability for payment on the part of CITY unless funds are made available for such payment by BCSH. In the event such funds are not forthcoming for any reason, CITY shall immediately notify SUBRECIPIENT in writing and this Agreement shall be deemed terminated having no further force or effect. In the event funding is reduced, CITY shall immediately notify SUBRECIPIENT in writing and it is mutually agreed that CITY has the option to immediately terminate this Agreement or to amend this Agreement to reflect the reduction of funds. CITY shall make all payments to SUBRECIPIENT that were properly earned prior to the unavailability or reduction of funding.
6. TERMINATION WITHOUT CAUSE. CITY may terminate this Agreement without cause by giving thirty (30) days written notice served on SUBRECIPIENT stating the extent and effective date of termination. 7. TERMINATION FOR CAUSE. A. CITY may, at any time, upon five (5) days written notice, terminate this Agreement for cause, if SUBRECIPIENT refuses or fails to comply with the terms of this Agreement, or fails to make progress that may endanger performance and does not immediately cure such failure. Cause shall include, but is not limited to: (1) of this Agreement; (2) Use of, or permitting the use of HHAP-2, HHAP-3, and HHAP-4 funds provided under this Agreement for any ineligible activities; (3) Any failure to comply with the deadlines set forth in this Agreement; (4) Violation of any federal or state laws or regulations; or (5) B. In addition to the other remedies that may be available to CITY in law or equity for breach of this Agreement, CITY may: (1) Bar the SUBRECIPIENT from applying for future HHAP funds; (2) Revoke any other existing HHAP-2, HHAP-3, and HHAP-4 award(s) to the SUBRECIPIENT; (3) Require the return of any unexpended HHAP-2, HHAP-3, and HHAP-4 funds disbursed under this Agreement; (4) Require repayment of HHAP-2, HHAP3, and HHAP-4 funds disbursed and Expended under this Agreement; (5) Require the immediate return to CITY of all funds derived from the use of HHAP-2, HHAP-3, and HHAP-4 funds including, but not limited to recaptured funds and returned funds; (6) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or the appointment of a receiver to complete the technical assistance in accordance with HHAP-2, HHAP-3, and HHAP-4 requirements; and (7) Seek such other remedies as may be available under this Agreement or any law.
C. The rights and remedies of CITY provided in this section shall be cumulative and not exclusive and are in addition to any other rights or remedies provided by law or this Agreement. 8. CONDUCT OF SUBRECIPIENT; CONFLICT OF INTEREST. SUBRECIPIENT covenants that it presently has no interest, including but not limited to, other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict nder this Agreement. SUBRECIPIENT further covenants that no person or subcontractor having any such interest shall be employed or retained by SUBRECIPIENT under this Agreement. SUBRECIPIENT agrees to inform CIbe interpreted as an attempt to influence the recipient in the conduct of his/her duties, accept any gratuity or special favor from individuals or firms with whom SUBRECIPIENT is doing business or proposing to do business, in fulfilling this Agreement. 9. REPORTING REQUIREMENTS. SUBRECIPIENT shall submit a quarterly report to CITY on forms provided by CITY. SUBRECIPIENT shall also submit additional reports that may be requested by CITY and/or BCSH. A. Quarterly Reports. The quarterly report shall contain a detailed report containing the following: (1) An ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses listed, including the current status of those funds. (2) The unduplicated number of Homeless individuals served by the program funds in that year, and a total number served in all years of the program, as well as the Homeless population served. (3) The type of housing assistance provided, broken out by the number of individuals. (4) Outcome data for individual served through program funds, including the type of housing that an individual exited to, the percent of successful housing exits, and exit types for unsuccessful housing exits. (5) Amounts awarded to subcontractors with activity(ies) identified. (6) Increases in capacity for new and existing programs. (7) The number of unsheltered Homeless individuals becoming sheltered. (8) The number of Homeless persons entering permanent housing. (9) Guests last known residency zip code prior to entering shelter and twelve months prior to end
B. Breakdowns. Breakdowns will be expected for each eligible use and program type for the supplemental reporting requirements when required by CITY, when applicable. The same information will also be requested specifically for the following subpopulations, based on priorities identified by the U.S. Department of Housing and Urban Development (HUD): (1) Chronically Homeless, (2) Homeless veterans, (3) Unaccompanied Homeless Youth, and (4) Homeless persons in families with children. SUBRECIPIENT will also be asked to comment on progress made toward local homelessness goals, including demonstration of regional coordination. 10. RECORDS, INSPECTION, AND AUDITS. A. All performance, including services, workmanship, materials, facilities or equipment utilized in the performance of this Agreement, shall be subject to inspection and test by CITY or any other regulatory agencies at all times. This may include, but is not limited to, monitoring or inspecting SUBRECIPIENT performance through any combination of on-site visits, inspections, evaluations, and SUBRECIPIENT self-monitoring. SUBRECIPIENT shall cooperate with any inspector or CITY representative reviewing compliance with this Agreement and permit access to all necessary locations, equipment, materials, or other requested items. SUBRECIPIENT shall establish sufficient procedures to self-monitor the quality of services/products under this Agreement any time, upon reasonable notice to the SUBRECIPIENT. B. SUBRECIPIENT agrees that CITY, BCSH, or their designees, shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance of this Agreement. SUBRECIPIENT agrees to provide CITY, BCSH, or their designees, with any relevant information requested. SUBRECIPIENT agrees to permit CITY, BCSH, or their designees, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 101 (Chapter 159, Statutes of 2019), AB 83 (Chapter 159, Statutes of 2020), and AB 140 (Amended by Stats 2021, Ch. 111, Sec. 4), HHAP-2, HHAP-3, and HHA4-3 guidance documents published on the website, and this Agreement. SUBRECIPIENT further agrees to retain all records described in this paragraph for a minimum of five (5) years after the termination of this Agreement. If any litigation, claim negotiation, audit, monitoring, inspection or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it. C. CITY reserves the right to perform or cause to be performed a financial audit. At audit prepared by a certified public accountant. HHAP-2, HHAP-3, and HHAP-4 administrative funds may be used to fund this expense. (1) If a financial audit is required by CITY, the audit shall be performed by an independent certified public accountant. (2) The SUBRECIPIENT shall notify CITY address immediately after the selection has been made. The contract
working papers. (3) The SUBRECIPIENT is responsible for the completion of audits and all costs of preparing audit. (4) If there are audit findings, the SUBRECIPIENT must submit a detailed response acceptable to CITY for each finding within ninety (90) days from the date of the audit finding report. 11. CONFIDENTIALITY. A. SUBRECIPIENT shall maintain the privacy and confidentiality of all information Confidential information includes, but is not limited to, unpublished or sensitive technological or scientific information; medical, personnel, or security records; anticipated material requirements or pricing/purchasing actions; CITY information or data which is not subject to public disclosure; CITY operational procedures; and knowledge of selection of contractors, subcontractors or suppliers in advance of official announcement. B. SUBRECIPIENT shall protect from unauthorized disclosure names and other identifying information concerning persons receiving services pursuant to this Agreement. SUBRECIPIENT shall ensure case records or personal information is kept confidential when it identifies an individual by name, address, or other specific information. SUBRECIPIENT shall not this Agreement. SUBRECIPIENT shall comply with Welfare and Institutions Code Section (WIC) 10850. C. SUBRECIPIENT shall take special precautions, including but not limited to, information from loss or unauthorized use, access, disclosure, modification or destruction. D. SUBRECIPIENT shall promptly transmit to CITY all third-party requests for disclosure of confidential information. SUBRECIPIENT shall not disclose such information to anyone other than CITY except when disclosure is specifically permitted by this Agreement or as authorized in writing in advance by CITY. E. SUBRECIPIENT or its employees shall not offer gifts, gratuity, favors, and entertainment directly or indirectly to CITY employees. F. SUBRECIPIENT and its employees shall comply with all applicable provisions of federal and state laws pertaining to conflict of interests, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act, Government Code section 87100 et seq., Government Code section 1090, and Public Contract Code sections 10410 and 10411. 12. INDEMNITY. Except as to the sole negligence or willful misconduct of CITY, SUBRECIPIENT shall defend, indemnify, and hold CITY, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including
of the Services under this Agreement by SUBRECIPIENT or any of its employees, agents or contractors and agents for compensation for services rendered to Subrecipient in the performance of this Agreement, notwithstanding that CITY may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or SUBRECIPIENT understands and agrees that it shall defend CITY from any claim even if it appears to be without merit. SUBRECIPIENT shall also defend, indemnify, and hold CITY harmless from the State of California. Parties also expressly agree that any payment, -Section, and that this Section shall survive the expiration or early termination of the Agreement. 13. INSURANCE. A. SUBRECIPIENT shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing law. B. Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on SUBRECIPIENT 's indemnification obligations under Section 12. C. Ratings. Any insurance policy or coverage provided by SUBRECIPIENT or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to a Financial Class of VII or higher. D. Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to CITY by certified or registered mail, postage prepaid. E. Adequacy. City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by SUBRECIPIENT pursuant to this Agreement are adequate to protect SUBRECIPIENT. If SUBRECIPIENT believes that any required insurance coverage is inadequate, SUBRECIPIENT will obtain such additional insurance coverage, as F. SUBRECIPIENT represents that SUBRECIPIENT is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for -insurance before commencing any of the work. SUBRECIPIENT shall carry the insurance or provide for self-insurance required by California law
execution of this Agreement, SUBRECIPIENT shall file with CITY either (1) a certificate of insurance showing that such insurance is in effect, or that SUBRECIPIENT is self-insured for such coverage, or (2) a certified statement that SUBRECIPIENT has no employees, and acknowledging that if SUBRECIPIENT does employ any person, the necessary certificate of insurance will immediately be filed with CITY. Any certificate filed with CITY shall provide that CITY will be given at least ten (10) days prior written notice before modification or cancellation thereof. G. SUBRECIPIENT shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance as required to insure SUBRECIPIENT against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of SUBRECIPIENT. City, and its officers, employees and agents, (including death) and property damage (including, but not limited to, premises operations liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with CITY and shall include CITY and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions: It is agreed that the City of Riverside, and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Riverside. H. subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or furCompensation, Commercial General Liability, Errors and Omissions, and Automobile liability. ory evidence that subcontractors have obtained insurance policies and coverages required by this section. I. Commercial Automobile Insurance. SUBRECIPIENT is required to provide commercial automobile liability insurance for this Agreement with the exception being those subrecipients that do not require the use of an automobile to meet program requirements as detailed in the Services. If SUBRECIPIENT does not require the use of an automobile to meet program requirements in the Services, SUBRECIPIENT must complete a Certification Regarding Automobile Usage and Receipt of Grant Funding from City of Riverside. If SUBRECIPIENT requires the use of an automobile or must drive to meet program requirements in the Services, SUBRECIPIENT must submit insurance certificates acceptable to CITY that meet the following ll cover both bodily injury and property damage in an amount not less than $1,000,000 per occurrence and an aggregate limit of
of this Agreement, which vehicles shall include, but are not limited to, SUBRECIPIENT owned - SUBRECIPIENT owned vehicles and hired vehicles. CITY, and its officers, employees and agents, shall be named as additional insureds under the SUBRECIPI 14. INDEPENDENT CONTRACTOR. In the performance of this Agreement, independent capacity as independent contractors, and not as officers or employees of CITY. SUBRECIPIENT acknowledges and agrees that CITY has no obligation to pay or withhold state or circumstances be construed or considered to create an employer-employee relationship or a joint venture. SUBRECIPIENT shall be responsible for any and all taxes that apply to SUBRECIPIENT as an employer. SUBRECIPIENT shall determine the method, details, and means by which it provides Services. SUBRECIPIENT shall be responsible to CITY only for the requirements and results specified in this Agreement, and, except as expressly provided in this Agreement, shall not e physical action or activities of SUBRECIPIENT in fulfillment of this Agreement. If in the performance of this Agreement, any third persons are employed by SUBRECIPIENT, such persons shall be entirely and exclusively under the direction, supervision, and control of SUBRECIPIENT. All terms of employment, including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirements of law, shall be determined by SUBRECIPIENT. 15. NO DEBARMENT OR SUSPENSION. SUBRECIPIENT certifies that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; has not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against it for the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction; violation of federal or state anti-trust status; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; is not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated herein; and has not within a three- year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default. 16. COMPLIANCE. SUBRECIPIENT agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the HHAP-2, HHAP-3, and HHAP-4, CITY, its subcontractors, and all eligible activities. SUBRECIPIENT will comply with all applicable CITY policies and procedures. In the event that there is a conflict between the various laws or regulations that may apply, the SUBRECIPIENT shall comply with the more restrictive law or regulation. SUBRECIPIENT shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. SUBRECIPIENT shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work,
specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall provide copies of permits and approvals to CITY and BCSH upon request. 17. CORE COMPONENTS OF HOUSING FIRST. SUBRECIPIENT shall ensure that any housing-related activities funded with HHAP-2, HHAP-3, and HHAP-4 funds, including, but not limited to, Emergency Shelter, Rental Assistance or Rapid Rehousing, and permanent supportive housing must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institutions Code Section 8255(b). 18. EMPLOYMENT PRACTICES. A. SUBRECIPIENT and its subcontractors shall comply with all federal and state statutes and regulations in the hiring of its employees. B. During the performance of this Agreement, SUBRECIPIENT and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. SUBRECIPIENT and its subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. SUBRECIPIENT or its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code section 12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. SUBRECIPIENT and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. C. In the provision of benefits, SUBRECIPIENT and its subcontractors shall certify and comply with Public Contract Code Section 10295.3 and not discriminate between employees with spouses and employees with domestic partners, or discriminate between the domestic partners two persons who have filed a declaration of domestic partnership with the Secretary of State pursuant to Division 2.5 (commencing with Section 297) of the Family Code. D. By signing this Agreement or accepting funds under this Agreement, SUBRECIPIENT and its subcontractors shall comply with Executive Order 11246 of September 24, (41 CFR Chapter 60). 19. CHILD SUPPORT COMPLIANCE ACT. SUBRECIPIENT recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to,
disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code. Failure of the SUBRECIPIENT to comply with all federal and state reporting requirements for child support enforcement or to comply with all lawfully served Wage and Earnings Assignments Orders and Notices of Assignment shall constitute a material breach of this Agreement. 20. DRUG FREE WORKPLACE CERTIFICATION. By signing this Agreement, SUBRECIPIENT, and its subcontractors, hereby certify, under penalty of perjury under the laws of the State of California, compliance with the requirements of the Drug- Free Workplace Act of 1990 (Government Code 8350 et seq.). 21. PERSONNEL. Upon request by CITY, SUBRECIPIENT agrees to make available to CITY a current list of personnel that are providing services under this Agreement who have contact with children or adult clients. The list shall include all staff who work full or part-time positions by title, including volunteer positions, a brief description of the functions of each position and hours each position worked, and the professional degree, if applicable and experience required for each position. SUBRECIPIENT shall conduct criminal background records checks on all individuals providing services under this Agreement. Prior to these individuals providing services to clients, SUBRECIPIENT shall have received a criminal records clearance from the State of California Department of Justice (DOJ). A signed certification of such clearance shall be retained in each must comply with the Office of Federal Contract Compliance Programs Directive 2013-02 22. SUBCONTRACTS. A. SUBRECIPIENT shall not enter into any Subcontract with any subcontractor who: (1) Is presently debarred, suspended, proposed for debarment or suspension, or declared ineligible or voluntarily excluded from covered transactions by a federal department or agency; (2) Has within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for the commission of fraud; a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction; violation of federal or state anti-trust status; commission of embezzlement, theft, forgery, bribery; falsification or destruction of records; making false statements; or receiving stolen property; (3) Is presently indicted or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in the paragraph above; and (4) Has within a three-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default.
B. SUBRECIPIENT shall be fully responsible for the acts or omissions of its C. SUBRECIPIENT shall insert clauses in all Subcontracts to bind its subcontractors to the terms and conditions of this Agreement. D. Nothing contained in this Agreement shall create a contractual relationship between any subcontractor or supplier of SUBRECIPIENT and CITY. 23. SUPPLANTATION. SUBRECIPIENT shall not use HHAP-2, HHAP-3, and HHAP-4 funds under this Agreement to supplant any existing local funds for Homeless housing, assistance, or prevention. SUBRECIPIENT shall not claim reimbursement from CITY for any sums which have been paid by another source of revenue. SUBRECIPIENT agrees that it will not use funds received pursuant to this Agreement, either directly or indirectly, as a contribution or compensation for purposes of obtaining state funds under any state program or CITY funds under any CITY programs without prior approval of CITY. 24. NOTICES. Any notices provided for, or required, to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: City Subrecipient City of Riverside Path of Life Ministries Department of Housing Attn: Chris Oberg, CEO and Human Services 1240 Palmyrita Avenue, Ste. A Attn: Director Riverside, CA 92507 3900 Main Street Riverside, CA 92522 25. AMENDMENT. This Agreement may only be amended in writing by mutual agreement between CITY and SUBRECIPIENT. 26. FORCE MAJEURE. If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control and which could not have been reasonably anticipated, such as acts of God, acts of war, pandemics, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply. 27. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. Any legal action related to the interpretation or performance of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
28. COUNTERPARTS. This Agreement may be signed by the Parties hereto in counterparts, each of which shall be an original but all of which together shall constitute one and the same agreement and shall become effective when counterparts have been signed by each party and delivered to the other party, it being understood that both parties need not sign the same counterpart. In the event that any signature is delivered by facsimile or electronic transmission, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as though such facsimile or electronic signature page were on original thereof. 29. ENTIRE AGREEMENT. This Agreement, including any schedules, attachments, or exhibits, constitutes the entire agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations, proposals, discussions, and communications, whether oral or in writing. 30. DIGITAL AND COUNTERPART SIGNATURES. Each party to this Agreement intends and agrees to the use of digital signatures that meet the requirements of the California Uniform Electronic Transactions Act (Civil Code §§ 1633.1, et seq.), California Government Code § 16.5, and California Code of Regulations Title 2 Division 7 Chapter 10, to execute this Agreement. The parties further agree that the digital signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures for purposes of validity, enforceability, and admissibility. For purposes of this section, Code. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each certified or authenticated electronic copy of an encrypted digital signature shall be deemed a duplicate original, constituting one and the same instrument and shall be binding on the parties hereto. 31. EXHIBITS. The following exhibits attached hereto are incorporated herein to this Agreement by this reference: Scope of Services Budget C Personnel [SIGNATURES ON FOLLOWING PAGE.]
IN WITNESS WHEREOF, CITY and SUBRECIPIENT have caused this Agreement to be duly executed on the day and year first written above. CITY OF RIVERSIDE, a California charter city and municipal corporation By:_________________________________ City Manager ATTESTED TO: By:________________________________ City Clerk CERTIFIED AS TO AVAILABILITY OF FUNDS: By:_________________________________ Chief Financial Officer APPROVED AS TO FORM: By:___________________________ Sean B. Murphy Deputy City Attorney PATH OF LIFE MINISTRIES, a California non-profit corporation By:_____________________________ Print Name: ______________________ Title:____________________________ and By:_____________________________ Print Name:_______________________ Title:_____________________________ \\Rc-citylaw\cycom\WPDOCS\D017\P044\00950459.DOCX 25-0922 SBM 07/01/25
SCOPE OF SERVICES HOMELESS HOUSING, ASSISTANCE AND PREVENTION (HHAP) HHAP-2, HHAP-3 AND HHAP-4 GRANT RIVERSIDE EMERGENCY SHELTER PROGRAM Grant funds will be used to purchase 45 dedicated adult beds and 8 transitional aged youth beds at Declaration of Covenants, Conditions and Restrictions between the Path of Life and the City, another 15 shelter beds will be reserved for the City. Path of Life Ministries (POLM) agrees to the following: Assign a liaison between the City of Riverside (City) and POLM. in an emergency shelter is 30 days or less, but 90 days is the maximum Ensure that residents and non-residents complete a daily sign-in sheet and intake form developed by POLM. The sign-in sheet shall include at least their names (printed and signatures) available, for security purposes. All documents must be completed legibly. Provide a clean and safe area for sleeping. Overcrowding must be avoided. Provide hot water, clean towels, and toilet paper. Ensure that no drugs, alcohol, or weapons are allowed on the premises at any time. Adhere to state and local health and safety regulations on the preparation and handling of meals and maintenance of kitchen facilities. Provide three (3) meals (breakfast, lunch and hot dinner) per day to the residents of the shelters. Meals must be complete and nutritionally adequate and provided on-site in an area specifically designated for meal consumption where adequate space for comfortable seating for dining is available to each customer. Maintain the shelter in a good and clean manner and in compliance with the City property maintenance requirements and Conditional Use Permit at all times. Loitering shall not be permitted at any time on POLM shelter property. Conduct Vulnerability Index-Service Prioritization and Decision Assistance Tool (VI-
SPDAT) in the Clarity Coordinated Entry System (or any subsequent Assessment systems adopted by the Continuum of Care) to determine the best housing intervention for clients. Enter each client into the Homeless Management Information System (HMIS) by completing the HMIS Data Collection From Project Entry. Exit each client from HMIS by completing the HMIS Data Collection Form Project Exit. Provide case management services to shelter guests on a weekly basis at a minimum, that lead to permanent housing. The benchmark to rapidly move homeless households from a shelter bed to permanent housing is 30%. Participation in a case management plan shall be a condition for admission for the following shelter services: o For shelter guests, compliance with an agreed upon case management plan is required for continued residency at the shelter. o Perform an intake and an assessment of needs and assign each guest to a case manager who shall, together with the guest, develop specific, comprehensive, and individualized service plans leading to self-sufficiency. Additionally, the case manager shall refer the customer to all necessary supportive services that are not provided on-site. Provide and/or coordinate with other agencies that provide the following services that include but are not limited to: o Benefits advocacy o Life skills counseling and life skills training o Education resources o Personal care and hygiene supplies and showers o Physical and mental health treatment. Guests will be referred to the RUHS and/or local medical clinics for evaluation and treatments. o Referrals to substance abuse counseling o Job readiness and job search o Referrals to other supportive service providers Allow participants to receive mail at the shelter.
Coordinate with public and private entities providing homeless support services. Provide customers with information and assistance as necessary to obtain other Federal, State, local and private assistance available for such homeless individuals. Coordinate with residents of the surrounding neighborhood to mitigate their concerns regarding the impact of the shelters on the neighborhood to greatest extent possible. Participate in program-effectiveness study should one be conducted. Follow all standards set forth in the Conditional Use Permit for the shelter program. Submit supporting documentation with request for payments for expenditures related to the Emergency Shelter Program
BUDGET Category Cost Purchase of 45 single adult beds for one year (365 days) at the Riverside Emergency Shelter ($100 bed-night rate including all services) (Term: July 1, 2025 June 30, 2026) $1,642,500 Purchase of 8 transitional aged youth beds for individuals between the ages of 18 -24 (Term: June 1, 2025 June 30, 2026) $316,000 TOTAL $1,958,500
PERSONNEL Personnel 1. CSO, Chief Solutions Officer- Leonard Jarman 2. Shelter Manager- Stephanie Spinner (ServSafe Food Service Manager) 3. Assistant Managers (x4) 4. Lead Residential Service Staff (x7) 5. Residential Service Staff (x 15) 6. Intake Specialist (1) 7. Security Guards (x5) 8. Manager of Case Management- Franceen Edwards 9. Case Managers (x5) 10. Outreach Navigators (x2) Assist clients with transportation and other needs to get vital documents and any assistance provided to case managers 11. Care Drivers Transportation (x2) 12. Chief Executive Officer Chris Oberg