City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
BID TABULATION
City of Riverside
Bid Results for Project Fire Department SCBA Conversion Kit Purchase and Install (8170) Issued on 04/14/2025
Bid Due on May 13, 2025 2:00 PM (PDT)
Exported on 05/13/2025
Line Totals (Unit Price * Quantity)
Item
Num Section Description UOM QTY
ALLSTAR FIRE EQUIPMENT
- Unit Price
ALLSTAR FIRE
EQUIPMENT - Line
Total
ALLSTAR FIRE
EQUIPMENT -
Response
ALLSTAR FIRE
EQUIPMENT -
Comment
1 Section 1
Scott - p/n 200449-04 / 2018 Regulator Hose Assembly, Quick Disconnect (Socket), Rectus, HUD EA 185 $425.55 $78,726.75 Yes
2 Scott - p/n 201757-03 / 2018 Regulator Hose Assembly, X3 CGA, HUD, Quick Disconnect (Socket), Rectus EA 185 $512.05 $94,729.25 Yes 3 Scott - p/n 31000006 / Service Label EA 185 $3.05 $564.25Yes 4 Scott - p/n 201699-01 / 2018 Hose and Manifold Assembly, UEBSSEA 185 $519.95 $96,190.75Yes 5 Non-Warranty Labor to Install Parts listed above on customers’ Existing 2013 Edition SCBA's EA 185 $100.00 $18,500.00 Yes
6 Flow test Complete Harness after parts installation EA 185 $44.00 $8,140.00Yes 7 Any additional costs/requirements associated with this purchase and installation request (reference in comments). LS 1 $0.00 $0.00 Yes
Total $296,851.00
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
LEGAL ADVERTISEMENT
Bid 8170 - Fire Dept SCBA Conversion Kit - Page 1 of 1
3512 14 Street
Riverside, California 92501
(951) 368-9229
[email protected]
CITY OF RIVERSIDE/PURCHASING DIVISION
3900 Main St
Riverside, California 92522
Account Number: 5199538
Ad Order Number: 0011730317
Customer's Reference/PO Number:
Publication: The Press-Enterprise
Publication Dates: 04/17/2025
Total Amount: $93.49
Payment Amount: $0.00
Amount Due: $93.49
Notice ID: z7VmTjFMlbaWKhHoJV1i
Invoice Text: CITY OF RIVERSIDE-INVITATION TO BIDDERS Request for Bid No. 8170 – Fire Department SCBA Conversion Kit Purchase and Install NOTICE TO BIDDERS BID DOCUMENTS: To obtain and/or submit bid documents, please visit https://www.planetbids.com/portal/portal.cfm?CompanyID=39475 . QUESTIONS REGARDING BID: Any questions pertaining to this Request for Bid shall be submitted through PlanetBids. Deadline for submittal of bid Request for Information (RFIs) is Tuesday, April 29, 2025, before 12:00 PM (local time). ELECTRONIC BIDS DUE:
Tuesday, May 13, 2025, before 2:00 PM and Opened Publicly online.
Bid 8170 - Fire Dept SCBA Conversion Kit - Page 1 of 1
The Press-Enterprise
3512 14 Street
Riverside, California 92501
(951) 368-9229
CITY OF RIVERSIDE/PURCHASING DIVISION
3900 Main St
Riverside, California 92522
Publication: The Press-Enterprise
PROOF OF PUBLICATION OF
Ad Desc: 0011730317
FILE NO. 0011730317
PROOF OF PUBLICATION
I am a citizen of the United States. I am over the age of eighteen years and not party to or interested in the
above-entitled matter. I am an authorized representative of THE PRESS-ENTERPRISE, a newspaper of general
circulation, printed and published daily in the County of Riverside, and which newspaper has been adjudicated a
newspaper of general circulation by the Superior Court of the County of Riverside, State of California, under date of April 25, 1952, Case Number 54446, under date of
March 29, 1957, Case Number 65673, under date of
August 25, 1995, Case Number 267864, and under date
of September 16, 2013, Case Number RIC 1309013; that
the notice, of which the annexed is a printed copy, has been published in said newspaper in accordance with
the instructions of the person(s) requesting publication, and not in any supplement thereof on the following
dates, to wit:
04/17/2025
I certify (or declare) under the penalty of perjury that the foregoing is true and correct.
Date: April 17, 2025.
At: Riverside, California
______________________________
Signature
ADDENDA ACKNOWLEDGEMENT & ADDENDA
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
City of Riverside
Fire Department SCBA Conversion Kit Purchase and Install (8170), bidding on 05/13/2025 2:00 PM (PDT)
Printed 05/14/2025
PlanetBids
BID SPECIFICATIONS
RFB No. 8170
1 REQUEST FOR BIDS
Fire Department SCBA Conversion Kit
RFB No. 8170
I
SSUED BY
THE CITY OF RIVERSIDE
FINANCE-PURCHASING DIVISION FOR:
Fire Department
3401 University Ave.
Riverside, California 92501
PROPOSAL DUE
May 13, 2025, before 2:00 PM PST
RFB FACILITATOR
CRYSTAL ROBINSON, SENIOR PROCUREMENT & CONTRACT SPECIALIST
RFB No. 8170
2 Request For Bids
Table of Contents
Section
1. Introduction/Purpose
2. Schedule of Events
3. Prerequisites
4. Background
5. General Terms and Conditions
6. Inquiries
7. Completion of Proposal
8. Delivery/Submission of Proposals
9. Alternative Proposals
10. Proposal Format and Content
11. Examination of RFB and Sites of Work
12. Addenda
13. Withdrawal of Proposal
14. Public Records
15. Rejection of Proposals
16. Protest Procedures
17. Cancellation
18. Evaluation of Proposals
19. Contract Term
20. Delivery
21. Contract Documents
22. Execution of Purchase Order
23. Failure to Execute Purchase Order
24. After Award
Exhibit A – Scope of Goods
Exhibit B – Purchase Order Terms & Conditions
Exhibit C – Disclosure Questionnaire
RFB No. 8170
3 1. Introduction/Purpose
The City of Riverside (“City”) is seeking a qualified entity or individual (“Company”) to purchase and install Fire Department SCBA Conversion Kits. The City will award to the lowest priced Company.
Proposals are requested from Companies that have a demonstrated ability to perform the Services or Goods identified in this Request For Bid (“RFB”).
2. Schedule of Events
The following tentative schedule of events has been prepared:
Event Date Time
Request For Bids Released 04/14/2025 N/A
Final Questions Due 04/29/2025 Before 12:00pm PST
Responses to Questions Released 05/06/2025 N/A
Proposals Due 05/13/2025 Before 2:00pm PST
The City reserves the right to amend, withdraw and cancel this RFB . The City reserves the right to request or obtain additional information about any and all submittals before making an award. The City also reserves the right to seek clarification from any Proposer about any statement in its proposal that the City finds ambiguous.
3. Prerequisites
Proposals will only be considered from Companies that meet the following prerequisites:
• Have at least ten (5) years of experience, under a legally registered business name, in providing services of a similar type and scope as described in the Scope of Services (“Services”) (Exhibit “A”). • Proposals will only be considered from companies whose technicians hold, at a minimum, SCBA Technician I certification through 3M Scott Fire & Safety. Proof of current certification must be provided at the time of proposal submission.
• Have registered as a “Prospective Bidder ” on the City’s electronic Current Prospective Bidder s List .
Companies can register at:
PlanetBids Vendor Portal
• Once registered, C ompanies must download this RF B by clicking “Place eBid” under their name in order to appear on the Bidder’s List as a “Prospective Bidder.” Companies that fail to specifically download this RFB will not appear on the Bidders’ List and will be unable to participate or be considered for this RFB.
• If applicable, Company and/or its key personnel, shall hold an appropriate license for the Company’s discipline and the Services or Goods on the date the Proposal is submitted. • If applicable, Company shall have registered with the Department of Industrial Relations and any other required organizations.
RFB No. 8170
4 4. Background
The City of Riverside Fire Department (Department) is accepting proposals from a qualified proposer to supply and support Self -Contained Breathing Apparatus (SCBA) Emergency Breathing Safety System (EBSS) components compatible with the Department’s existing equipment. The Department currently utilizes the Scott Air-Pak X3, which is equipped with an Emergency Breathing Safety System (EBSS) —an accessory designed to enable "buddy breathing" between two users with compatible SCBAs.
To align with the 2018 NFPA 1981 standards, 3M Scott Fire & Safety offers an EBSS hose and manifold assembly with Rectus-type fittings, designed for use with Air -Pak X3 units certified under the 2013 Edition of NFPA 1981. This solution ensures interoperability with SCBAs certified to the 2018 Edition and equipped with the Universal Emergency Breathing Safety System (UEBSS).
5. General Terms and Conditions
The successful company shall agree to the Purchase Order Terms and Conditions (“Exhibit B”) . All Purchase Order Terms and Conditions are non -negotiable. Companies must possess valid City of Riverside Business License throughout the term on the contract.
6. Inquiries
If prior to the date fixed for submission of Proposals, a prospective Company discovers any ambiguity, conflict, discrepancy, omission or other errors in this RFB or any of its appendices or exhibits, the Company shall immediately notify the City of such error in writing and request modification or clarification of the document.
Modifications shall be made by written Addenda to the RFB.
If a Company fails to notify the City, prior to the date fixed for submissions of Proposals, of an error in the RFB known to the Company, or an error that reasonably should have been known to the Company, the Company shall submit its Proposal at its own risk, and if the Company is awarded a Purchase Order, it shall not be entitled to additional compensation or time by reason of the error or its later correction.
All requests for clarifications, changes, exceptions, deviations to the terms and conditions set forth in this RFB must be submitted via “Q&A” through the City’s Electronic Bidding System, PlanetBids Vendor Portal.
The Final day for receipt of questions from the Propo ser shall be on or before the date stated within the Section 2. Schedule of Events. To ensure fairness and avoid misunderstandings, all communications must be in written format and submitted only in the format set forth above. Any verbal communications will not be considered or responded to. All questions received by the due date will be logged and reviewed and if required, a response will be provided via an addendum to the RFB that will be posted on the City’s website. Any communications, whether written or verbal, with any City Councilmember or City staff other than the individual indicated above, prior to award of a Purchase Order by City Council, is strictly prohibited and the Proposer shall be disqualified from consideration.
7. Completion of Proposal
Proposals shall be completed in all respects as required by this RFB . A proposal may be rejected if conditional or incomplete, or if it contains any alterations or other irregularities of any kind, and will be rejected if any such RFB No. 8170
5 defect or irregularity can materially affect the qual ity of the proposal. Proposals which contain false or misleading statements may be rejected. If, in the opinion of the City’s Selection Committee, such information was intended to mislead the City in its evaluation of the proposal, and the attribute, condition, or capability is a requirement of this RFB , the proposal will be rejected. Statements made by a Company shall also be without ambiguity, and with adequate elaboration, where necessary, for clear understanding.
Unauthorized conditions, exemptions, limitations, qualifications, or provisions attached to a Proposal will render it non-responsive and will cause its rejection.
The Company, in responding to this RFB, must submit Proposals in the format identified in this RFB . The Proposal must address all requirements of the RFB even if a “no response” is appropriate.
Costs for developing Proposals are entirely the responsibility of the Company and shall not be chargeable to the City. The City shall not be liable for any costs incurred in response to this RFB , including but not limited to, costs for any interviews, presentations, or other follow-up information necessary as part of the selection process.
All costs shall be borne by the Company responding to this RFB. The Company responding to this RFB shall hold the City harmless from any liability, claim, and expense whatsoever incurred by or on behalf of the Company.
8. Delivery/Submission of Proposals
All prospective Companies submitting a proposal must appear on the City’s electronic Current Prospective Bidders List as a “ Prospective Bidder.” Companies shall register on the City’s Electronic Bidding System, PlanetBids Vendor Portal
. Once registered, Companies must download the RFB by clicking “Place eBid” while logged in under their own name and identification number to appear on the Current Prospective Bidders List as a “Prospective Bidder .” Companies that fail to download the RFB by clicking “Place eBid” will not appear on the Current Prospective Bidder s List and their proposals will be considered non-responsive. If a Company is unable to register or download the RFB from the bidding website, a representative may contact Planet Bids at (818) 992-1771.
All proposal documents and supplementary documents must be uploaded us ing the City’s bidding website prior to event da te and time as instructed in this solicitation . Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from the bidding website.
The City reserves the right to reject any and all proposals and to waive information and minor irregularities in any proposal received.
Acceptance of Purchase Order Terms and Conditions - Submission of a proposal pursuant to this RFB shall constitute acknowledgment and acceptance of all terms and conditions hereinafter set forth in this RFB.
The time and date are fixed, and extensions will not be granted unless specifically stated by the City in an addendum to this RFB. Proposals not received before the bid event time will not be accepted.
9. Alternative Proposals
Only one proposal is to be submitted by each Company for this RFB. Multiple simultaneous proposals will RFB No. 8170
6 result in rejection of all Proposals submitted by Company. A Company may, prior to the proposal due date and time, withdraw a proposal and submit a new proposal, so long as the new proposal is submitted before the proposal due date and time.
10. Proposal Format and Content
Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFB . Responses should emphasize the Company’s demonstrated capability to perform work of this type. Emphasis should be concentrated on completeness and clarity of content.
Proposals shall adhere to the following format for organization and content. Proposals must be typed and arranged/divided in the following sequence to facilitate evaluation:
a. Pricing per Scope of Goods (Exhibit A)
The City has determined the following specifications for bidding purposes. The specifications referenced are not intended to be restrictive but descriptive of the type and quality of goods the City desires to purchase. Bids for similar goods of like quality will be considered if the bid is fully noted. The City reserves the right to determine products of equal value. Vendors will not be allowed to make unauthorized substitutions after award is made.
b. Disclosures
All proposals shall include a response to the Disclosure Questionnaire utilizing the form in Exhibit “C.” Please disclose any and all past or current business and personal relationships with any current Riverside elected official, appointed official, City employee, or family member of any current Riverside elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration. Describe any administrative proceedings, claims, lawsuits, or other exposures pending against the Proposer.
11. Examination of RFB and Sites of Work
The Company shall carefully examine the RFB and all sites , if applicable, of the services or goods contemplated. The submission of a Proposal shall be conclusive evidence that the Company has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of services or goods to be performed and materials to be furnished, the difficulties to be encountered, and to the requirements of the Proposal, RFB, and other Purchase Order and Contract Documents.
By submitting a Proposal, t he Company hereby certifies that it has: examined the local conditions, read each and every clause of this RFB , included all costs necessary to complete the specified services or goods in its proposed prices, and agrees that if it is awarded the Company shall will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision. Should the conditions turn out otherwise than anticipated by it, the Company agrees to assume all risks incident thereto.
12. Addenda
Any addenda issued during the time of bidding must be acknowledged electronically via the City’s Bidding RFB No. 8170
7 Website, which will be made part of the proposal. Addenda notifications will be provided to those listed on the Electronic Prospective Bidder’s List via email.
13. Withdrawal of Proposal
All proposals shall be firm offers and may not be withdrawn for a period of one hundred twenty (120) days following the deadline date for submission of proposals noted herein. Submitted Proposals may be withdrawn at any time prior to the submission deadline.
14. Public Records
All Proposals submitted in response to this RFB become the property of the City and pursuant to the Public Records Act (Gov. Code, § 6250 et seq.) are public records, and as such may be subject to public review at least 10 days before selection.
The Company must notify the City in advance of any proprietary or confidential materials contained in the Proposal and provide justification for not making such material public. The City shall have sole discretion to disclose or not disclose such material subject to any protective order that the Company may obtain. Note that under California law, price proposal to a public agency is not a trade secret.
The City reserves the right to make use of any information or idea contained in the Proposal. All materials, ideas and formats submitted in response to this RFB will become the property of the City on receipt.
15. Rejection of Proposals
The City may reject any/or all Proposals and may waive any immaterial deviation in a Proposal. The City’s waiver of an immaterial defect shall in no way modify this RFB or excuse the Company from full compliance with this RFB and/or the Purchase Order Terms and Conditions if awarded the Purchase Order . Proposals that include terms and conditions other than City’s terms and conditions may be rejected as being non -responsive.
The City may make investigations as deemed necessary to determine the ability of the Company to perform the work, and the Company shall furnish to the City all such information and data for this purpose as requested by the City. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Company fails to satisfy the City that such Company is properly qualified to carry out the obligations of the Agreement and to complete the work described herein.
16. Protest Procedures
A Proposer not selected by the City for the award of the Purchase Order desiring to protest the City’s selection, may do so by following the City’s Procurement Protest Procedures in Administrative Manual, section
07.019.00. Protests not conforming to this procedure will be rejected as invalid. The City’s Protest Procedures are available on the City’s website at https://riversideca.gov/finance/pdf/2022/07.019.00.pdf .
17. Cancellation
The City retains the right to cancel this RFB at any time, should it be deemed to be in the best interest of the City. No obligation either expressed or implied exists on the part of the City to make an award based on the submission of any proposals.
RFB No. 8170
8 18. Evaluation of Proposals
The City reserves the right to amend, withdraw, and cancel this RFB . The City also reserves the right to reject all responses to this RFB at any time prior to issuing a Purchase Order. Furthermore, the City reserves the right to request additional information about any and all proposals that in City’s opinion, is necessary to assure that the Company’s competence, number of qualified employees, business organization, experience, and financial resources are adequate to perform the Services.
All Proposals shall be reviewed to verify that the Company has met the minimum requirements as stated in this RFB. Proposals that have not followed the rules, do not meet minimum content and quality standards, and/or do not provide references will be rejected as non-responsive.
Companies will be evaluated on the basis of the following criteria:
a. Pricing (100%)
The selected Company shall then enter into exclusive negotiations with the City to formalize the Scope of Service and Compensation. If the City is unable to obtain a fair and reasonable price or cannot reach agreement regarding the terms for the Scope of Services, then the City will end negotiations with that Company and begin negotiations with the next Company which best meets the needs of the City, and so on until a City and the Company reach agreement.
The City intends to select the Company that offers the best value to the City based on the criteria outlined above.
19. Contract Term
This will be a one -time purchase. Prices shall be firm for a period of one hundred twenty (120) days following the deadline date for submission of bid responses noted herein.
20. Delivery Information
All prices shall be F.O.B. All documents (i.e. delivery slips) will be furnished at the time of delivery and must be signed by an authorized person receiving the delivery.
Delivery Address:
City of Riverside
Fire Administration
3401 University Ave.,
Riverside, CA 92501
Delivery Hours 9:00 AM PST – 3:00 PM PST
21. Contract Documents
In submitting a Proposal, the Company agrees to enter into an Agreement with the City without exceptions to RFB No. 8170
9 the City’s Purchase Order Terms and Conditions . The City’s Purchase Order Terms and Conditions is non- negotiable, and a copy of the standard agreement is attached hereto as Exhibit “B”. Any change to the Purchase Order Terms and Conditions will deem the Proposal non -responsive. In the event of a conflict exists between documents the following order of precedence shall apply:
• Purchase Order Terms and Conditions
• City of Riverside’s Request For Bids
• Company’s Response to the Request For Bids
22. Execution of Purchase Order
After Purchase Order award, the following Purchase Order shall be signed and returned to the City within fourteen (14) calendar days from the date the City mails, or by other means delivers said documents to the Company:
• One (1) original of the Purchase Order in the form included herein, properly executed by the Company.
• Certificates of Insurance and Additional Insured Endorsement evidencing coverage as specified in the sample agreement.
• Confirmation of current business tax certificate.
• Bonds, if required.
In any event that day fourteen (14) of calendar days falls on Saturday, Sunday, a legal holiday for the State of California, or on days when the City is closed, the Contract Documents shall be delivered by the following working day.
No Agreement shall be binding upon the City until all documents are fully executed by the Company and the City.
23. Failure to Execute the Purchase Order
Failure to execute the Purchase Order and furnish the required insurance and business tax certificate, within the required time period shall be just cause for the rescission of the award. If bonds are also required, failure to furnish sufficient bonds shall cause rescission of the award. If the successful Company refuses or fails to execute the Agreement, the City may award the Purchase Order to the next qualified Company.
24. After Award
The Company that has been awarded the Bid through Planet Bids should provide W-9 Request for Taxpayer Identification Number and Certification Form, completed Vendor Add Form, and proof of insurance to the Purchasing Representative as soon as possible.
RFB No. 8170
10 EXHIBIT A
Scope of Goods & Services
Scope of Work:
Procurement and installation of equipment for outfitting existing (185) Scott X3 SCBA’s with NFPA compliant Scott Rectus UEBSS. The project scope includes the procurement and installation of Scott Rectus UEBSS.
Objectives:
The objectives for this project are:
• Upfit the designated (185) Scott X3 SCBA’s with the appropriate adapters to confirm they are in compliance with the latest NFPA standard for 2018.
• All 185 SCBA’s will be fully functional, tested, and flow tested to operate within NFPA standards. • Complete flow testing of complete harness after parts installation.
Description of Equipment for Procurement and Installation:
QTY Description
185 Scott - p/n 200449-04 / 2018 Regulator Hose Assembly, Quick Disconnect (Socket), Rectus, HUD
185 Scott - p/n 201757-03 / 2018 Regulator Hose Assembly, X3 CGA, HUD, Quick Disconnect (Socket), Rectus
185 Scott - p/n 31000006 / Service Label
185 Scott - p/n 201699-01 / 2018 Hose and Manifold Assembly, UEBSS
185 Non-Warranty Labor to Install Parts listed above on customers’ Existing 2013 Edition SCBA's
185 Flow test Complete Harness after parts installation
Deliverables:
The following deliverables are expected upon completion of the project:
• 185 fire department provided, fully functional Scott X3 SCBAs, upfitted with appropriate adapters to ensure compliance with current 2018 NFPA 1981 standards. • All 185 SCBA’s will be fully functional, tested, and flow tested to operate within NFPA standards. • All equipment shall be installed in accordance with manufacturer specifications. • Training materials and appropriate records shall be provided to appropriate personnel.
RFB No. 8170
11 Timeline:
The project must be completed within 120 days of the Purchase Order being issued. The timeline should include procurement, installation, testing, and training phases.
Responsibilities:
• The Riverside Fire Department shall oversee the project implementation and provide necessary support to the selected vendor(s).
• The selected vendor(s) shall procure, install, and test the related equipment per the specified requirements.
• Both parties shall collaborate closely to ensure the project’s timely and satisfactory outcomes.
Evaluation and Acceptance:
Upon project completion, the Riverside Fire Department shall evaluate to ensure all deliverables meet the specified requirements. Acceptance of the project shall be subject to the satisfactory completion of all tasks and approval by the authorized representatives.
This Scope of Work is subject to review and modification as necessary by the Riverside Fire Department.
RFB No. 8170
12 EXHIBIT B
Purchase Order Terms and Conditions
City of Riverside
Purchasing Division
3900 Main Street
Riverside, CA 92522
951.826.5561 Telephone
951.826.5878 Fax
7. PACKING AND SHIPPING. Deliveries must be made as specified, without charge, for boxing, crating or storage unless otherwise specified. Goods must be suitably packed to secure lowest transportation costs and, in accordance with the requirements of common carriers, in a manner to assure against damage from weather or transportation. The City s order numbers and symbols must be plainly marked on all TERMS AND CONDITIONS FOR PURCHASE ORDERS invoices, packages and shipping orders. Packing lists specifying the quantity, description, and Purchase Order (FOR GOODS, COMMODITIES, AND SERVICES) Number must accompany each box or packing shipment. The City s count or weight will be final and conclusive on shipments not accompanied by packing lists. Shipments for two or more destinations when so directed by the City
1. PURCHASE OF GOODS & SERVICES. City agrees to purchase, and Vendor agrees to sell, will be shipped in separate boxes or containers for each destination, at no charge. the goods ("Goods") and/or to provide the services ("Services") set forth in (i) the City s Notice Inviting Bids or other written solicitation of bids by the Purchasing Agent ("City s Bid Documents") and (ii) Vendors Bid in response 8. PUBLIC WORKS. Public Works shall be performed in accordance with the provisions of the thereto ("Vendor s Bid"). The City s Bid Documents and the Vendors Bid shall be referred to collectively as the "Bid current edition of the Standard Specifications for Public Works Construction ("Greenbook"), unless otherwise Documents." The Goods shall be in compliance with all of the standards and specifications set forth in the Bid specified in the Bid Documents.
Documents, and the Services shall be provided in a manner consistent with that level of care and skill ordinarily exercised by members in the same profession, practicing in the same locality under similar conditions. In the event 9. TAXES. The Vendor must separately state on all invoices any taxes imposed by the local, of any conflict, the order of precedent shall be as follows: (i) specifications set forth in this Purchase Order; (ii) City s state or federal state government applicable to furnishing of Goods and Services; provided, however, where a tax Bid Documents; and (iii) Vendors Bid. There shall be no substitution of Goods or Services, without the prior written exemption is available, the tax must be subtracted from the total price and identified. Unless otherwise set forth in authorization of the Purchasing Agent. the Purchase Order, the purchase price will be considered to include state and city sales or use tax.
2. DELIVERY DATE. The Goods must be shipped and must arrive at the destination specified 10. WARRANTY. The Vendor warrants that all Goods will conform to applicable specifications, on the Purchase Order as "Ship/Bill To" and Services must be provided by the Vendor by the request date specified drawings, description, and samples, and will be merchantable, of good workmanship in material, and free from therein ("Required Delivery Date"). Any failure by the Vendor to meet the Required Delivery Date will constitute a defect. Unless manufactured pursuant to detailed design furnished by the City, the Vendor assumes design material default of this Purchase Order and the City may cancel any Goods not delivered in a timely manner without responsibility and warrants the Goods to be free from design defect and suitable for the purposes intended by the liability. The Vendor must notify the City immediately if the Vendor reasonably believes the Vendor will not be able City, and that such Goods if installed by the Vendor shall conform to applicable specifications. The Vendors to meet the Required Delivery Date for any reason and provide the City with a schedule that the Vendor reasonably warranties, together with its service guarantees, must run to the City and its customers or users of the Goods and believes it will be able to meet. It is within the City s discretion whether it will accept the revised schedule. If you fail Services and must not be deemed exclusive. The City s inspection, approval, acceptance, use of, and payment for to deliver by the date specified and City has to purchase goods elsewhere, Vendor will be responsible for any costs all or any part of the Goods and Services must in no way affect its warranty rights whether or not a breach of City has to expend over and above the original purchase price. warranty had become evident in time.
3. PURCHASE PRICE. The purchase price for the Goods and Services shall be the amount 11. CHANGES. The City has the right, by written notice, to change the quantity or specifications set forth in this Purchase Order. Vendor represents that the prices quoted to or paid by the City will not exceed of the Goods and Services ordered and the terms of shipment or packaging of Goods. Upon receipt of any notice, current prices charged to any other customer by the Vendor on the Execution Date for items that are the same or the Vendor will proceed promptly to make the changes in accordance with the terms of the notice. If any change substantially similar to the Goods, taking into consideration the quantity under consideration, and the Vendor will causes an increase or decrease in the cost or performance or in the time required for performance, an equitable forthwith refund any amounts paid by the City in excess of the price. adjustment must be negotiated promptly and the contract modified in writing accordingly. The Vendor must deliver to the City as promptly as possible, and in any event within 30 days after receipt of change notice, a statement
4. CANCELLATION. City, by notifying Vendor in writing, shall have the right to terminate any showing the effect of any change in the delivery dates and prices; the statement must be supplemented within 30 portion of this Purchase Order prior to the delivery of Goods or at any time during the performance of Services. In days by detailed specification of the amount of the price adjustment and supporting cost figures. The Vendors the event of such termination, Vendor may submit Vendors final written statement of the amount of Vendors failure to submit the statements within the time limits stated will constitute its consent to perform the change without Services as of the date of such termination based upon the ratio that the work completed bears to the total work increase in price, without claim for material rendered obsolete and without change in delivery schedules. required to make the report complete. In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and their documents only 12. BUSINESS TAX. Vendor understands that the Goods or Services provided under this after delivered to City. Purchase Order constitutes doing business in the City of Riverside, and Vendor agrees that Vendor will register for
4.1. Other than as stated below, City shall give Vendor thirty (30) days written notice prior to termination, an pay a business tax pursuant to Chapter 5.04 of the Riverside Municipal Code, unless Vendor qualifies for an including where the City decides not to pursue or to postpone the Project for which the Goods and/or Services were exemption, and keep such tax certificate current during the term of this Purchase Order. procured.
4.2. City may terminate this Purchase Order upon fifteen (15) days written notice to Vendor, in the event 13. INDEMNITY. Except as to the sole negligence, active negligence or willful misconduct of the Vendor substantially fails to perform or materially breaches the Purchase Order terms and conditions. City, Vendor shall indemnify, protect, and hold the City, and its employees, officers, managers, agents and council members, harmless from any and all loss, damage, claim for damage, charge, lawsuit, action, judicial,
5. DELIVERY RISK OF LOSS. All orders will be F.O.B. destination if not otherwise specified. administrative, regulatory or arbitration proceeding, damage, cost, expense (including counsel and expert fees), Risk of loss or damage to the Goods must remain with the Vendor until the Goods have been delivered to and judgment, civil fine and penalties, liabilities or losses of any kind or nature whatsoever whether actual, threatened or accepted by the City. All Goods and Services will be received by the City subject to its right of inspection, rejection, alleged, which arises out of, pertain to, or relate to, or is in any manner connected with the Goods and Services and revocation of acceptance under the Uniform Commercial Code. The City will be allowed a reasonable period of provided pursuant this Purchase Order and/or the performance of work, activities, operations, representations, or time to inspect the Goods and Services and to notify Vendor of any nonconformance with the terms and conditions duties of Vendor, or anyone employed by or working under Vendor, and from all claims by anyone employed by or of the specifications. The City may reject any Goods and Services that do not conform to the terms and conditions working under Vendor for services rendered to Vendor in the performance of this Agreement, notwithstanding that of this Bid Documents. Any Goods and Services rejected may be returned to the Vendor at the Vendors risk and the City may have benefited from their services. This indemnification provision shall apply to any acts or omissions, expense. willful misconduct or negligent conduct, whether active or passive, on the part of Vendor or of anyone employed by or working under Vendor.
6. INVOICES. An invoice must be mailed to the City at the address specified in the Purchase Order as "Bill To" no later than the 5th day after shipment is made. Individual invoices must be issued for each The parties expressly agree that any payment, attorneys fees, costs or expense that the City incurs or shipment against each Purchase Order. Invoices must contain the Purchase Order number, description of Goods makes to or on behalf of an injured employee under the City s self-administered workers compensation is included and Services, unit price, quantities billed, extended totals, and applicable taxes as set forth Section 9 of this as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early Purchase Order. termination of the Purchase Order.
02/2017
City of Riverside
Purchasing Division
3900 Main Street
Riverside, CA 92522
951 826 5561 Telephone
951 826 5878 Fax Prior to commencing work, the Vendor shall procure and maintain at Vendors own cost and expense for the WE duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work or services hereunder by the Vendor, his agents, representatives, employees, or subcontractors. The cost of such insurance shall be included in Vendors bid.
Without in any way affecting the indemnity provided, the Vendor shall secure before commencement of the work
14. DUTY TO DEFEND. Vendor agrees, at its cost and expense, to promptly defend the City and throughout the contract the following types and amounts of insurance:
and the City s employees, officers, managers, agents and council members (collectively the "Parties to be defended") from and against any and all claims, allegations, lawsuits, arbitration proceedings, administrative A. Minimum Limits of Insurance. proceeds, regulatory proceedings, or other legal proceedings which arise out of, or relate to, or are in any manner connected with: (i) the Goods and Services provided pursuant this Purchase Order; (ii) allegations that the Goods Vendor shall obtain insurance of the types and in the amounts described below:
are defective in manufacture or design; (iii) any patent related to the Goods and (iv) the work, activities, operations, 1) Commercial General Liability Insurance representations, or duties of Vendor, or of anyone employed by or working under the Vendor, or (v) any breach of Vendor shall maintain commercial general liability (CGL) with a limit of not less than this Purchase Order by Vendor. This duty to defend shall apply whether or not such claims, allegations, lawsuits or $1,000,000 each occurrence/$2,000,000 in the annual aggregate. proceedings have merit or are meritless, or which involve claims or allegations that any of the Parties to be defended were actively, passively or concurrently negligent, or which otherwise assert that the parties to be 2) Business Auto Liability Insurance defended are responsible, in whole or in part, for any loss, damage or injury. Vendor agrees to provide this defense Vendor shall maintain business auto liability with a limit of not less than $1,000,000 each immediately upon written notice from the City, and with well qualified, adequately insured and experienced legal accident. counsel acceptable to the City. This obligation to defend as set forth herein is binding on the successors, assigns and heirs of Vendor and shall survive the termination of this Purchase Order. 3) Workers' Compensation and Employer's Liability Insurance Vendor shall maintain workers compensation insurance as required by the State of
15. INTERPRETATION. The terms of this Purchase Order should be construed in accordance California and Employers Liability Insurance in the amount of $1,000,000 per accident for with the meaning of the language used and should not be construed for or against either party by reason of the bodily injury or disease. authorship of this Purchase Order or any other rule of construction that might otherwise apply. 4) Builder's Risk Insurance (if applicable)
16. GOVERNING LAW; JURISDICTION. This Purchase Order shall be construed in accordance If services to be provided include construction services, unless otherwise set forth in the Bid with and governed by the laws of the State of California. The purchase of Goods shall take place in Riverside, Documents, Vendor shall obtain its own builder s risk insurance, at its own expense, on all California. For any dispute arising from this Purchase Order, the parties consent to jurisdiction and venue in the risks of direct physical loss basis, excluding damage caused by an act of God pursuant to Riverside County Superior Court. California Public Contract Code g 7105, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions. The policy shall 17 NONTRANSFERABILITY. The Vendor may not transfer or assign this Purchase Order, include as loss payee, the City of Riverside, the Vendor, and its sub-contractors as their without the prior written approval of the Purchasing Agent, which may be withheld in his/her sole discretion. interest may appear. The City shall not be responsible for the theft of any materials, equipment in the possession and control of Vendor.
18. DISCOUNTS. The date used as the basis for discount calculation shall be computed from the date of receipt of invoice, Goods and Services, whichever is later. Vendor acknowledges that the City retains its own builder s risk policy. In any event, should an event occur that is caused by the negligence or willful misconduct of the Vendor or its
19. COMPLIANCE WITH APPLICABLE LAW. Vendor shall keep fully informed of federal, state agents, employees, subcontractors, hirees or invitees, in which City must make a claim and local laws and ordinances and regulations which in any manner affect those employed by Vendor, or in any way under its builder s risk policy, Vendor shall be responsible for the City s deductible. affect the Goods or Services provided by Vendor pursuant to this Purchase Order. Vendor shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply 5) Installation Floater (add or in lieu of Builder s Risk) with all applicable laws, ordinances and regulations. Vendor represents and warrants that Vendor has obtained all If services to be provided under this Purchase Order include construction services, during necessary licenses to provide the Goods or Services and that such licenses are in good standing. Vendor further the term of this Purchase Order, Vendor shall maintain in force, at its own expense, represents and warrants that the Services provided herein shall conform to all ordinances, policies and practices of Installation Floater insurance covering Vendors labor, materials and equipment to be the City of Riverside. installed for completion of the work performed under this Purchase Order. Coverage shall be against all risks of direct physical loss including theft, but excluding earthquake and flood.
20. INTEGRATION: AMENDMENT. This Purchase Order represents the entire understanding of The policy is to include the City of Riverside as loss payee. Coverage is to include materials the City and the Vendor as to those matters contained herein. No prior oral or written understanding will be of any while at the Vendors yard location, in transit, at any temporary storage location, and while at force or effect with respect to the terms of this Purchase Order. The Purchase Order may not be modified except by the jobsite during installation. The limit of the insurance shall be equal to the full amount of Change Order or Addendum to Purchase Order. the Purchase Order. Vendor shall be responsible for the City s deductible.
21. AUTHORITY. The individuals executing this Purchase Order and the instruments referenced 6) Technology Errors & Omissions (if applicable) herein on behalf of Vendor each represent and warrant that they have the legal power, right and actual authority to If the goods and/or services to be provided under this Purchase Order include technology bind Vendor to the terms and conditions hereof and thereof. goods and/or services, Vendors technology errors and omissions insurance policy shall cover losses resulting from the Vendors: (1) technology services, (2) technology products,
22., BREACH OF CONTRACT. City and Vendor are both entitled to seek remedies under the (3) media content, and (4) network security breaches, including, but not limited to, coverage Uniform Commercial Code/California Commercial Code, or California state law for breach of contract under the for extortion threats, crisis management expense, and business interruption, in an amount terms and conditions of this Purchase Order. not less than $1,000,000 per occurrence and an aggregate limit of not less than $1,000,000.
Vendor shall list the City as a certificate holder on Vendors technology errors and omissions
23. INSURANCE. Subject to the discretion of the City, Vendor may be required to provide, prior policy. to the performance of Services required by this Purchase Order, the following minimum levels of insurance set forth herein:
02/2017 2
City of Riverside
Purchasing Division
3900 Main Street
Riverside, CA 92522
951.826.5561 Telephone
951.826.5878 Fax Vendor, City may deduct from sums due to the Vendor any premium costs advanced by the City for such insurance.
E. Acceptability of Insurers.
Insurance is to be placed with insurers with a current A.M. Best s rating of no less than A:7 unless B Minimum Scope of Insurance. Otherwise approved by the City. 1) CGL insurance shall be written on Insurance Services Office form CG 00 01 (or a substitute F. Verification of Coverage. form providing equivalent coverage) and shall cover liability arising from premises, Vendor shall furnish the City of Riverside with original certificates and amendatory endorsements operations, independent contractors, products-completed operations, personal injury and affecting coverage required by this section. The certificates and endorsements for each policy are to be advertising injury liability assumed under an insured contract (including the tort liability of signed by a person authorized by the insurer to bind coverage on its behalf. The certificates and another assumed in a business contract), and explosion, collapse and underground hazards. endorsements should be on forms provided by the City of Riverside or on other than the City of Riverside s forms, provided those forms and endorsements conform to the requirements. All certificates 2) Business Auto Insurance shall cover liability arising out of any auto (including owned, hired, and endorsements are to be received and approved by the City of Riverside before work commences. and non-owned autos). Coverage shall be written on Insurance Services Office form CA 00 The City of Riverside reserves the right to require complete, certified copies of all required insurance 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing equivalent liability policies, including endorsements affecting the coverage required by these specifications at any time. coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of CA 00 01. G. Subcontractors.
Vendor shall include all subcontractors as insureds under its policies or shall furnish separate certificates C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the and approved by the City of Riverside. At the option of the City of Riverside, either: the insurer shall reduce or requirements stated herein. eliminate such deductibles or self-insured retentions as respects the City of Riverside, its officers, officials, employees, or volunteers; or the Vendor shall provide a financial guarantee satisfactory to the City of Riverside 24. PREVAILING WAGE. If the services to be provided pursuant to this Purchase Order is a guaranteeing payment of losses and related investigation, claim administration and defense expenses. public work as defined in California Labor Code Section 1720, this section shall apply. Vendor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the D. Other Insurance Provisions. general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations ("DIR") under Section 1720 et seq. of the California Labor Code and implemented (1) General Liability and Vehicle Liability Coverages Only: by Resolution No. 13346 of the City Council of the City of Riverside. The Director s determination of prevailing rates is available on-line at www.dir.ca.gov/dlsr/DPreWageDetermination.htm and is referred to and made a part hereof; (a) City of Riverside, its officers, officials, employees, and volunteers are to be covered as the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully additional insureds with respect to liability arising out of automobiles owned, leased, set forth herein. Vendors and subcontractors on all public works projects shall submit electronic certified payrolls to hired, or borrowed by or on behalf of the Vendor; and with respect to liability arising out the Labor Commissioner and City unless excused from this requirement. of work or operations performed by or on behalf of the Vendor including materials, Vendor is aware of and stipulates that Vendor will also comply with the following sections of the parts or equipment furnished in connection with such work or operations. Under the California Labor Code:
CGL policy, using the Insurance Services Office additional insured endorsement form a. Section 1775 prescribing sanctions for failure to pay prevailing wage rates; CG 20 10 or a substitute providing equivalent coverage, and under the commercial b. Section 1776 requiring the making, keeping and disclosing of detailed payroll records and prescribing umbrella, if any. City and other additional insureds mentioned in this paragraph shall sanctions for failure to do so; not, by reason of their inclusion as additional insureds, become liable for any payment c. Section 1777.5 prescribing the terms and conditions for employing registered apprentices; of premiums to carriers for such coverage. d. Section 1810 providing that eight hours of labor shall be a day s work; and e. Section 1813 prescribing sanctions for violations of the provisions concerning eight-hour work days (b) For any claims related to this project, the Vendors insurance coverage shall be and forty-hour work weeks. primary as respects the City of Riverside, its officers, officials, employees, and f. Sections 1725.5 and 1771.1 requiring all general contractors and subcontractors to be registered with volunteers. Any insurance or self-insurance maintained by the City of Riverside, its DIR. Registration can be accomplished through the DIR website by using this link:
officers, officials, employees, or volunteers shall be excess of the Vendors insurance http://www.dir.ca.gov/PublicWorks/PublicWorks.html. and shall not contribute with it.
25. NON-DISCRIMINATION. Except as provided in Section 12940 of the California Government (2) All Coverages: Code, during Contractor s performance of the Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical handicap, medical condition including the medical (a) The insurer shall agree to waive all rights of subrogation against the City of Riverside, condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex or its officers, officials, employees, and volunteers for losses arising from activities and sexual orientation, genetic information, gender, gender identity, or gender expression, in the selection and retention operations of Vendor in the performance of services under the contract. of employees and subcontractors and the procurement of materials and equipment. Contractor shall also comply with the requirements of the Americans with Disabilities Act in the performance of the Agreement. (b) Each insurance required by this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice by certified mail, return 26. STANDARD OF CARE. While performing the Services, Vendor shall exercise the receipt requested, has been given to the City as set forth in the notice requirement of reasonable professional care and skill customarily exercised by reputable members of Vendor's profession this Agreement. practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise.
(c) If Vendor, for any reason, fails to maintain insurance coverage which is required pursuant to this Purchase Order, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this Purchase Order and obtain damages from the Vendor resulting from said breach. Alternatively, City may purchase such coverage (but has no special obligation to do so), and without further notice to the 02/2017 3
RFB No. 8170
13 EXHIBIT C
Disclosure Questionnaire
The Company shall complete the following questionnaire:
1. Has the Company, any officer of the Company, or any employee of the Company who has proprietary interest in the Company, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
Yes ______ No ______
If the answer is yes, explain the circumstances in the following space.
2. Has the Company, any officer of the Company, or any employee of the Company who has proprietary interest in the Company, ever had any administrative proceedings, claims, lawsuits, or other exposures pending against the Company?
Yes ______ No ______
If the answer is yes, explain the circumstances in the following space.
3. Has the Company, any officer of the Company, or any employee of the Company who has proprietary interest in the Company, filed for bankruptcy under any business name over the past five (5) years.
Yes ______
No ______
If the answer is yes, explain the circumstances in the following space.
4. Has the Company, or any officer of the Company, or any employee of the Company who has proprietary interest in the Company, have any past or current business and personal relationships with any current Riverside elected official, appointed official, City employee or family member of any current Riverside elected official, appointed official or City employee?
Yes ______ No ______
If the answer is yes, explain the circumstances in the following space.
5. Has the Company, or any officer of the Company, or any employee of the Company who has proprietary interest in the Company, had a contract terminated for default of cause?
Yes _____ No _____
RFB No. 8170
14 If the answer is yes, explain the circumstances in the following space.
6. Has the Company, or any officer of the Company, or any employee of the Company who has proprietary interest in the Company, been assessed any penalties, including liquidated damages, under any of its existing or past contracts with any organization of governmental entity?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
7. Has the Company, or any officer of the Company, or any employee of the Company who has proprietary interest in the Company, been convicted of a felony or is currently under indictment on any felony charge?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.