City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JULY 15, 2025 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 2, 3, 5 & 6
SUBJECT: AWARD BID NO. 8151, IN THE AMOUNT OF $1,530,000, TO HARDY & HARPER, INC. OF LAKE FOREST, CALIFORNIA, FOR A CONSTRUCTION CONTRACT FOR FISCAL YEAR 2024/25 COMMUNITY DEVELOPMENT BLOCK GRANT STREET IMPROVEMENTS ISSUE:
Award Bid No. 8151 for the construction of Fiscal Year 2024/2025 Community Development Block Grant Street Improvements to Hardy & Harper, Inc. of Lake Forest, California, in the amount of $1,530,000.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid No. 8151 for Fiscal Year 2024/25 Community Development Block Grant Street Improvements to Hardy & Harper, Inc. of Lake Forest, California, in the amount of $1,530,000; and Authorize the City Manager, or designee, to execute the construction contract with Hardy & Harper, Inc., including making minor non-substantial changes, subject to availability of budgeted funds.
BACKGROUND:
As a designated entitlement jurisdiction, the City of Riverside receives federal funding through the United States Department of Housing and Urban Development (HUD). Funding is administered by the Housing and Human Service Department through their Community Development Block Grant (CDBG) Division. Activities eligible for funding under the CDBG program include a wide range of programs, such as infrastructure, affordable housing, and economic development.
On June 18, 2024, the City Council approved the Fiscal Year (FY) 2024/2025 Annual Action Plan that appropriated the recommendations from the Housing and Human Service Department CDBG Division.
DISCUSSION:
On April 10, 2025, Bid No. 8151 for FY 2024/2025 Community Development Block Grant Street Improvements (Project) was posted on PlanetBids seeking prospective bidders to perform the following work at various locations throughout the City (Attachments 1 and 2):
The Project will resurface deteriorated pavement, reconstruct damaged concrete curbs, gutters, sidewalk, driveways, and pedestrian ramps at the following locations in Ward 4 and 6:
FY 24/25 Ward 4 – Street improvements on Goodview Avenue, Dorlen Street, Collingwood Street, Amanda Court., Lydia Avenue, Cadet Street., Fiesta Avenue., and Imperial Street (Note: Location adopted into Ward 5 in July 2023) FY 24/25 Ward 6 – Street improvements on Ellen Street, Campbell Avenue, Picker Street, Larry Way, and Gramercy Place.
The Project will also construct accessible footpath improvements throughout the City as a part of the City’s ongoing effort to comply with the requirements of the Americans with Disabilities Act (ADA). The Project will improve accessibility for disabled residents by constructing twenty-five (24) pedestrian ramps across several wards.
Prior to the bid opening, 509 vendors were notified and 57 prospective bidders on the bidder’s list. The City did not schedule a pre-bid job walk. One question was submitted by a prospective bidder, and no addendum was issued by the City for this advertisement. The Request for Bids notification is summarized in Table 1.
Table 1 – Bidding Notification Summary Table
Action
Number of Vendors
Vendors Notified
509
Vendors Who Downloaded Bid No. 8151
62 Questions Received
1 Addenda Issued
0 Bids Received
7 On May 8, 2025, seven (7) bids were received for the construction of the Project (Attachment 3). The lowest responsive and responsible bid was received from Hardy & Harper, Inc. from Lake Forest, California, in the amount of $1,530,000.00, which is 11.1% under the Engineer’s Estimate and outlined in Table 2.
Table 2 – Bid Summary
Ranking
Bidders Name
City Location
Bid Amount
1 Hardy & Harper, Inc.
Lake Forest, CA
$1,530,000.00
2 Sequel Contractors, Inc.
Santa Fe Springs, CA
$1,584,355.00
3 Onyx Paving Company, Inc.
Anaheim, CA
$1,595,000.00
4 R.J. Noble Company
Orange, CA
$1,631,928.09
5 L C Paving & Sealing, Inc.
Escondido, CA
$1,684,409.50
6 All American Asphalt
Corona, CA
$1,939,989.00
7 Aneen Construction, Inc.
Riverside, CA
$2,023,792.90
Engineer's Estimate
$1,720,641.50
Per Purchasing Resolution 24101, Article Five, Section 508, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder.” Additionally, Purchasing Resolution 24101, Article Eight, Section 803 states, “When the Procurement for Construction Services are to be procured through the use of Federal or State grant funding, procurement shall be done in accordance with the procedures herein. If the receipt of grant funding is conditioned upon requirements and procedures more strict than as set forth herein, the procedures necessary for the receipt of the grant funding shall be followed. Certain federally funded Procurements are subject to sections 200.317 through 200.327 of Title 2 of the Code of Federal Regulations (CFR). Federally funded Procurements shall follow the applicable CFR provisions, except where this Resolution provides for a stricter procedure, then the provisions of this Resolution shall apply. The Using Agency is responsible for compliance with all aspects of grant requirements and shall inform the Manager of any and all grant requirements which affect the expenditure of grant funds and the procurement of Construction Services with grant funds.” The Purchasing Manager concurs that the recommended actions comply with Purchasing Resolution 24101, Sections 508 and 803.
The Housing and Human Service Department Director concurs with the award recommendation.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This item aligns with EACH of the five Cross-Cutting Threads as follows:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City’s roadway and quality of life for residents and visitors.
Equity – The Public Works Department strives to improve the City’s roadway network to provide safe and reliable transportation to all areas of the City.
Fiscal Responsibility – The Public Works Department responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program construction projects are always awarded to the lowest responsive bidders.
Innovation – Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes. This project exemplifies established methods of street improvements.
Sustainability & Resiliency – The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $1,530,000. The estimated total project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 3. Sufficient funds are available in the expenditure accounts shown in Table 4 to award the construction contract and complete the project.
Table 3. Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$30,000.00
Construction Contract
$1,530,000.00
Construction Contingencies
$150,000.00
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $100,000.00
Total
$1,810,000.00
Table 4. Project Funds
Fund
Project/Program
Account
Amount
CDBG
24/25 CDBG - Ward 4 Goodview
9182800-440120
$650,000.00
24/25 CDBG - Ward 6 Picker
9182900-440120
$780,467.30
24/25 CDBG - ADA Footpath
9183000-440120
$200,000.00
Gas Tax
PW Supp Funds for CDBG
9888827-440223
$130,000.00
City Funds
Minor Streets Rehab
9888440-440301
$49,532.70
Total
$1,810,000.00
Prepared by: Ed Lara, Principal Engineer
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
Availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
Location Map
Location List
Bid Award Recommendation
Presentation
Award Bid No. 8151 ● Page 3