City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 5, 2025 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL
SUBJECT: PURCHASE OF AUTOMATED BLACK REFUSE CARTS, WITH INTERCHANGEABLE GRAY, GREEN, AND BLUE LIDS, FROM TOTER, LLC OF STATESVILLE, NORTH CAROLINA, IN AN AMOUNT NOT TO EXCEED $850,000 THROUGH JUNE 30, 2026 UNDER SOURCEWELL COOPERATIVE AGREEMENT NO. 120324-TOT IN ACCORDANCE WITH PURCHASING RESOLUTION 24101, SECTION 602 ISSUE:
Authorize the purchase of automated black refuse carts with interchangeable gray, green, and blue lids from Toter, LLC of Statesville, North Carolina in an amount not to exceed $850,000 through June 30, 2026, under Sourcewell Cooperative Agreement No. 120324-TOT in accordance with Purchasing Resolution 24101, Section 602.
RECOMMENDATIONS:
That the City Council:
Authorize the purchase of automated black refuse carts with interchangeable gray, green, and blue lids from Toter, LLC of Statesville, North Carolina, in an amount not to exceed $850,000, through June 30, 2026; and Authorize the City Manager, or designee, to execute all required documents to effectuate this purchase, including making minor and non-substantive changes.
DISCUSSION:
The Public Works Department’s Solid Waste Division purchases automated bins for new residences and to replace damaged, lost, or stolen bins for City customers, and has purchased bins from Toter, LLC for nearly 16 years. Toter, LLC has a reputation for providing the toughest, most durable municipal garbage bins, with an average service life of 15 to 20+ years, thereby providing superior value for the City’s investment.
Toter, LLC holds a Cooperative Agreement (Contract No. 120324-TOT) with Sourcewell to streamline the purchase and acquisition of waste bins. The Sourcewell agreement expires on April 4, 2029. To help maintain fiscal stability in an unpredictable environment, Toter has agreed to continue providing services at a 25% discount of the current pricing level throughout the extended term, which runs through June 30, 2026.
The Public Works Department is satisfied with the performance of Toter, LLC due to their high ratings for durability, ease of use, and effectiveness.
This extension of current pricing will allow the Public Works Department to continue to provide the same level of services to the public without any increases that would reduce the level of services.
Purchasing Resolution 24101, Section 602 states that, “Competitive Procurement through Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: (f) “When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/ or other public entity pricing contracts or price agreements.” The Purchasing Manager concurs that the recommendation to authorize the purchase complies with Purchasing Resolution No. 24101, Section 602.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 4 – Environmental Stewardship and Goal 4.4 – Implement measures and educate the community to responsibly manage goods, products, and services throughout their life cycle to achieve waste reduction outcomes.
This project aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The purchase of additional bins will assist the Solid Waste Division in maintaining quality service for residents requesting replacement bins.
Equity – Riverside is committed to equitable distribution of service to ensure every member of the community has equal access to share in the benefits of community progress.
Fiscal Responsibility – Use of a Cooperative Agreement through Sourcewell ensures competitive pricing and reduces processing times to purchase this equipment.
Innovation – The City provides the value our community expects to meet trash hauling needs by purchasing durable products with a longer and more efficient life cycle.
Sustainability & Resiliency – These containers will continue the City’s recycling and organics recycling programs.
FISCAL IMPACT:
The total fiscal impact of this action is $850,000. Sufficient funds are budgeted and available in the accounts listed in Table 1.
Table 1. Funding
Fund
Account Name
Account
Amount
Refuse
Solid Waste Collection, Special Department Supplies
4130100-426800
$589,167
Grant and Restricted Programs
SB1383 Local Assist Grant FY22/23
9350500-421000
$208,667
CalRecycle CCPP 24/25 – State Grant
9354010-440210
$52,166
Total
$850,000
Prepared by: Christina Navaratnam, Principal Management Analyst Approved by Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
Sourcewell Contract No. 120324-TOT
Toter Pricing
Purchase of Automated Refuse, Green Waste, and Recycling Bins with Toter, LLC ● Page 2