City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 19, 2025 FROM: GENERAL SERVICES DEPARTMENT WARD: 1
SUBJECT: REQUEST FOR PROPOSAL NO. 2475 – PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH GEOTEK, INC., OF CORONA, CALIFORNIA, FOR DEPUTY INSPECTION, MATERIALS TESTING SERVICES, AND REPORTING FOR THE MUSEUM OF RIVERSIDE REHABILITATION AND EXPANSION, FOR A TWO-YEAR TERM THROUGH AUGUST 19, 2027, IN THE AMOUNT OF $174,208, PLUS 20% CHANGE ORDER AUTHORITY IN THE AMOUNT OF $34,842, FOR A TOTAL AMOUNT OF $209,050 ISSUE:
Approve a Professional Consultant Services Agreement with GeoTek, Inc., of Corona, California, from Request for Proposal No. 2475 for Deputy Inspection, Materials Testing Services, and Reporting for the Museum of Riverside Rehabilitation and Expansion, for a two-year term through August 19, 2027, in the amount of $174,208, plus 20% change order authority in the amount of $34,842, for a total amount of $209,050.
RECOMMENDATIONS:
That the City Council:
Approve the Professional Consultant Services Agreement with GeoTek, Inc., of Corona, California, from Request for Proposal No. 2475 for Deputy Inspection, Materials Testing Services, and Reporting for the Museum of Riverside Rehabilitation and Expansion, for a two-year term through August 19, 2027, in the amount of $174,208; Authorize 20% change order authority in the amount of $34,842; and Authorize the City Manager, or designee, to execute the Agreement, including making minor and non-substantive changes.
BACKGROUND:
The main facility of the Museum of Riverside (Museum) is located at 3580 Mission Inn Avenue in a building designed in 1912 as a U.S. Post Office by James K. Taylor, a principal draftsman at the United States Architect’s Office. The Neo-Classical style of the building was common for early twentieth-century government structures; the building also reflects the Mission Revival materials and details typical of its Southern California location. The Museum has operated this facility since 1948, when it occupied the basement and shared the facility with the Police Department. In 1965, after the departure of the Police Department, the Museum began to maintain and operate the entire structure.
DISCUSSION:
Since September 5, 2017, the structure at 3580 Mission Inn Avenue has been closed to the public in preparation for rehabilitation of the original 1912 Post Office structure and expansion to include a purpose-built gallery building to replace additions that are currently on the south side of the original building.
Deputy inspection, materials testing services, and reporting are required for this project to ensure building materials and construction methods meet requirements and standards.
Request for Proposals (RFP) No. 2475 was posted on the City’s online bidding system, Planet Bids, on April 30, 2025, seeking prospective bidders to provide Deputy Inspection, materials testing, and reporting services for the new construction of the Museum of Riverside Rehabilitation and Expansion.
The solicitation notification is summarized in the table below:
Action
Number of Vendors
External Vendors Notified
500
City of Riverside Vendors Notified
793
Vendors who downloaded the RFP
43 Proposals received
11 RFP No. 2475 closed on May 15, 2025, with a total of 11 responses received. Of those, eight responses were found to be responsive and responsible. Three responses were deemed nonresponsive for not meeting the minimum licensing requirement. Under the guidance of the Purchasing Division, three City staff evaluated the proposals, with GeoTek, Inc., ranking No. 1. The evaluation criteria, total points, and rankings for each evaluation round are summarized in the tables below.
Round 1
Evaluation Criteria
Total Points
Qualifications
35%
Experience (Projects of similar size and scope)
20%
Professional References
10%
Approach and Methodology
10%
Pricing
25%
Evaluation Results
Vendor
Location
Total Cost
Total Point
Rank
GeoTek
Corona, CA
$195,385.00
2221.36
1 Earth Systems
Perris, CA
$296,147.60
2051.88
2 Converse Consultants
Redlands, CA
$270,332.00
1884.21
3 Monterroso Consultants
Santa Clarita, CA
$50,894.00
1870.00
4 RMA Group
Rancho Cucamonga, CA
$260,600.00
1816.46
5 Moore Twining Associates, Inc.
Fresno, CA
$591,078.80
1807.59
6 K&R Consulting
Hemet, CA
$175,821.00
1784.61
7 California Testing & Inspections
Paramount, CA
$480,735.00
1747.41
8 Fenagh Engineering and Testing*
Rancho Cucamonga, CA
$257,048.00
N/A
N/A
Hilltop Geotechnical, Inc.*
San Bernardino, CA
$161,100.00
N/A
N/A
MTGL Inc.*
Riverside, CA
$362,600.00
N/A
N/A
*Nonresponsive
GeoTek entered into negotiations with the City Staff and reduced their pricing without changing scope, from $195,385.00 to $174,208.00, resulting in $21,177 savings.
Purchasing Resolution 24101, Section 508 Awards states, “Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible, except that… (c) Contracts procured through Formal Procurement for Services or Professional Services, where a Request for Proposals or Request for Qualifications was used to solicit Bids, shall be awarded by the Awarding Entity in accordance with the evaluation criteria set forth in the Request for Proposal or Request for Qualifications.” The Purchasing Manager concurs that the recommended actions are in accordance with Purchasing Resolution 24101.
The Museum Director concurs with this report.
FISCAL IMPACT:
The total fiscal impact of the action is $174,208 for the agreement and 20% change order authority in the amount of $34,842 for a total of $209,050. Sufficient funds are available in the Measure Z Capital Projects, Museum Expansion and Rehab, Building and Improvements account 9901719-462050.
Prepared by: Chris Sauvé, Building Services Project Manager Approved by: Lee Withers, General Services Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/City Treasurer Approved as to form: Rebecca McKee-Reimbold, Interim City Attorney Attachments:
Agreement
Award recommendation
RFP 2475 – Deputy Inspection and Materials Testing Services for Museum Rehabilitation ● Page 2